R-122137 SPSS.pdf

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Attached to
EMA - Ludlum MicroR Reader
Solicitation number
22-588IEMA-DIVNU-B-27874
Issued by
Illinois

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This document is a Small Purchase - with Sole Source Conditions request for the State of Illinois Chief Procurement Office General Services. The request is for the purchase of Ludlum Model 19 MicroR Meters, a gamma radiation detection instrument, from the sole source vendor Ludlum Measurements, Inc. The agency currently has 7 of these instruments in service and requires additional units to allow for quicker response and continued continuity of operations. Compatibility with existing meters is cited as the primary reason for the sole source justification, as the Ludlum Model 19 MicroR Meters are not available from any other vendor.

The total value of the purchase is $11,400. The agency cites the criticality of these instruments for determining evacuation needs during nuclear power station or terrorist events, and notes that the malfunction of the current, aging meters could leave the agency without the means to protect the health and safety of Illinois citizens. The purchase will ensure the availability of the required instruments to support the agency's emergency response capabilities.

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Small Purchase - with Sole Source Conditions BidBuy Bid Number State of Illinois Chief Procurement Office General Services Small Purchase - Sole Source Conditions V.22.1 Page of Part 1 - General Information Part 2 - Purchase History Has the agency purchased these supplies or services in the past five (5)years?

Part 3 - Business Rationale What are the specifications of the goods and/or services that you need?

What research has been done, and by whom, to determine the goods/services needed can only be provided by this vendor, and at the best possible price?

What will be the financial or other impact to the agency if this Small Purchase with Sole Source Conditions purchase is not approved?

Is there any additional information you would like to add to justify this Small Purchase with Sole Source Conditions?

11.0.0.20130303.1.892433.887364 R-122137

TextField1:
CurrentPage:
PageCount:
ShortDescription: Ludlum Model 19 MicroR Meters
Vendor: Ludlum Measurements, Inc.
Value: $11,400
:
IfYES:
TextField3: The Ludlum Model 19 Micro R Meter is an internally-mounted 2.5 x 2.5 cm (1 × 1 in.) NaI(T1) scintillator for locating and measuring low-level (near background) gamma radiation.
TextField4: Due to compatibility to our current meters the agency needs to purchase the same kind of meter currently in use. Ludlum Measurements is the only company to make them. IEMA employees researched to make sure the Model 19 MicroR Meters were not available by any other vendor.
TextField5: We currently have 7 of these instruments in service. The additional instruments requested will allow for quicker readings by allowing more teams to have the instruments in hand. The current instruments also have significant age. The new instruments will ensure there is continuity and no loss of ability. Readings taken with these instruments can determine if people that have been evacuated can return or if a bigger area needs to be evacuated during a nuclear power station or terrorist event. If the current, older meters would malfunction during a nuclear power station or terrorist event then the agency would be left without the means of protecting the health and safety of the citizens of Illinois.
TextField6:

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