R-118958-Andros Robot-SSJF-SPO Signed.pdf

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Sole Source Justification Form Version 7.01 Page of Sole Source Justification Form - Part I Section I - General Information Will this Sole Source amend a Professional or Artistic Services contract?

If yes, what was the original contract value?

*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Section II - Proposed Term If a Term Contract, does the term, including renewals, exceed 12 months?

If yes, provide a detailed justification including any economic benefit received for agreeing to a multi-year term:

Section III - Funding Source Select the type of funding to be used (Check all that apply):

Section IV - Sole Source Justification Are there secondary justification(s) for this sole source?

Section V - Purchase History Has the Agency or University Purchased these supplies or services in the past?

Term Term From Term To Value Description Contract Number Type Section VI - Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

2. Provide a list and describe in detail the specifications required to satisfy the need:

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

5. Has the Agency or University considered alternative supplies or services to satisfy their need?

5a. If yes, name the alternative vendors whose supplies or services were evaluated:

5b. If yes, what were the alternatives for each vendor and why were they unacceptable? Be specific with regard to features, characteristics, requirements, capabilities and compatibility:

5c. Explain how the market evaluation was conducted?

*This evaluation is to determine available options within a market. If the evaluation is to determine quality or best suited option, this is not the appropriate source selection. Under no circumstances shall the evaluation consist of testing alternative options. These activities must be conducted in a competitive transparent environment (i.e. IFB or RFP).

5a. If no, why weren't alternatives evaluated?

6. Are there resellers or distributors?

7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

8a. If yes, please provide details regarding future obligations and/or needs:

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

10. Is there any additional information you would like to add to justify this sole source?

Section VII Requesting Department Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields will lock once this e-signature is completed) SPO Approval and Signature Required Sole Source Justification Form - Part II Section I - General Information Was a Sole Source hearing held per 30 ILCS 500/20-25?

Section II - Sole Source Hearing Details The State posted to the Illinois Procurement Bulletin a description of the State's need, the justification for the sole source decision, and information regarding the opportunity to submit comments and testify at a public hearing. Notice of the hearing was also posted outside of the hearing room 48 hours prior to the hearing.

The public hearing was conducted for the purpose of receiving testimony regarding the sole source determination. The Hearing Officer recommends the following:

The following relevant documents are attached:

Section III - CPO Approval and Signature Required 9.0.0.2.20101008.1.734229 Ellen.H.Daley@illinois.gov

All bomb technicians in the United States are initially trained at the FBI, Hazardous Devices School (HDS), Redstone Arsenal, Huntsville AL, and have been trained on the Remotec Andros F6B robots. Interoperability and continuity amongst the bomb technician community is crucial when bomb technicians from federal, state, and local agencies conduct IED defeat missions together. Currently, Remotec Andros FX robots are in use at HDS, along with Remotec Andros F6B robots, as the F6B robot is phased out. The Remotec Andros series is the only large frame robot that students train with at HDS. All new members of the ISSP HDU will be trained with the Remotec Andros FX robot when they attend HDS for their certification course. Additionally, all current ISSP HDU members must attend advanced courses and recertification at HDS, and are expected to maintain proficiency with the Remotec Andros FX robot.

The Remotec Andros FX robot greatly surpasses the Remotec Andros F6 in dependability, mobility, maneuverability, and technological advances. The use of a viable robot is critical to maintain the success of IED and weapons of mass destruction defeat operations in Illinois. If this project is not completed, the ISP SWMDT and HDU members will be forced to use failing robots to complete counter IED/WMD missions. Additionally, the consequences of this decision could result in financial damages to property, injury and/or death to the citizens of the state of Illinois, and members of the SWMDT.

Q2Answer: The Illinois Secretary of State Police (ISSP), Hazardous Device Unit (HDU), has a need to procure one Remotec Andros FX robot to sustain bomb squad operations in the state of Illinois as detailed in question one above. The Remotec Andros FX, a large frame robot with track pods, is essential to remote access and disablement of improvised explosive devices, and must include the following specifications:

ANDROS FX Vehicle Assembly Includes: Position Feedback with Presets, Manipulator Rewind and Fly the Gripper; Surveillance color camera with white light and IR LED's and Pan / Tilt (Continous pan); Gripper palm camera; Front and rear drive cameras; Color arm camera; Accessory Interface Mount (includes adapter for legacy accessories); Vehicle Battery Pack - Lead Acid; Tool Kit; One Operation/Maintenance Manual (CD-ROM); Vehicle Battery Charger Assembly; 2 1/2 Days Operator/Maintenance Training at REMOTEC (maximum class size is 6 people).

Operator Control Unit Includes: CPU Module and Breakout Box (includes DC power cable); Option 2 (AC power only) includes: AC Power Box; DC Adapter Cable; AC Cord (must specify plug type in outside the US).

Operator Control Unit Includes: Ruggedized Laptop with Touchscreen; Docking Station; one (1) BB2590 Battery; Pelican Case.

Radio Control Assembly (Includes case); Fiber Optic Cable Reel Assembly (2000 ft.); Spare Spool of Fiber Optic Cable (2000 ft.)

Camera Pan/Tilt Assembly; Camera Sighting Kit Assembly; two (2) Laser Assembly; Laser Filter Assembly; Thermal Imager Kit; 24" Touch LED Monitor; X-Ray Assembly (fits Golden X-Ray Systems) Works with drum & "bread-maker" style film; Dual Pan Disrupter Mount Assembly; Shock Tube Initiator, Four Channel; Picatinny Rail Cable Cutter Assembly; BLOCK ACCESSORY TOOL SYSTEM; Ideal Mini Gander; Power Hawk Assembly; Spare Battery Pack Drawer Assembly - *Lead Acid Only; Five Years of Extended Warranty (Years 2 through 6); two (2) Spare BB2590 Batteries for vehicle and OCU; two (2) Single BB2590 Chargers Q3Answer: Remotec Inc. is the only manufacturer and distributor of the Remotec FX robot.

The ISSP HDU purchased one Remotec FX robot in 2018 to ensure continuity of operations and mutual aid interoperability was maintained within the State of Illinois, and with the Hazardous Devices School. This procurement was necessary to maintain proficiencies and competencies of HDU members as well. The National Guidelines For Bomb Squads requires each of the 466 Public Safety Bomb Squads (PSBS) in the nation to maintain functioning robots for response. Additionally, PSBS are tasked with mutual aid operations that require other federal, state, local, public safety bomb technicians operate together with familiar equipment.

The cost to retrain all of the members of the HDU would be prohibitive, as it would take months to acquire necessary skills for each member to successfully operate a different robotic platform, as all technicians are initially certified with Remotec Andros robots. The ISSP HDU trains all new members for one year prior to attending the FBI Hazardous Devices School (HDS) Basic Certification Course, and are trained using the Remotec Andros FX robot. All certified bomb technicians must attend a recertification course every three years, and are expected to successfully operate the Remotec Andros robots. The FBI HDS is the only school in the United States that certifies and re-certifies public safety bomb technicians in the United States. Additionally, a change in robotic platforms would risk mission failure, as HDU members would not have the necessary skill sets to successfully operate a different robotic platform.