R_017_26 Contract for ERP Business Mgmt Softw.pdf

RESOLUTION

A RESOLUTION OF THE WALKER COUNTY BOARD OF COMMISSIONERS TO

AWARD A CONTRACT FOR ENTERPRISE RESOURCE PLANNING (ERP)

BUSINESS MANAGEMENT SOFTWARE

WHEREAS, the Board of Commissioners of Walker County, Georgia is the governlng authority of the County and is responsible for ensuring transparent, and accountable operation of County government; and

WHEREAS,the County has the need to modernize and automate its financial and administrative systems in order to improve operational data accuracy, cybersecurity, internal controls, reporting capabilities and public accountability; and

WHEREAS, the County desires to acquire and implement an integrated Enterprise Resource

Planning (ERP) business management software system to automate management and other

County operations, which may include, but are not limited to, accounting, budgeting, purchasing, payroll, asset management and reporting functions; and

WHEREAS, the County issued a Request for Proposals (RFP) on November 19, 2025 in accordance with the procurement policy; and

WHEREAS, proposals were received on January 5, 2025 and then evaluated and reviewed by accounting staff in accordance with the criteria set forth in the RFP; and

WHEREAS, based upon the evaluation process, staff has recommended the award of a contract to BS&A as the proposer whose submission was determined to be the most advantageous to the County;

THEREFORE, BE IT RESOLVED by the Board of Commissioners of Walker County, Georgia as follows:

1. The Board hereby approves the award of a contract to BS&A for the acquisition and implementation of an Enterprise Resource Planning (ERP) business management software system to automate financial and other County operations, in substantially the form presented to the Board.

2. The total initial contract amount shall not exceed $175,000.00.

3. The County Chair is authorized to execute the contract and any related documents necessary to carry out the intent of this Resolution

SO RESOLVED AND ADOPTED this 5th day Of February, 2026.

WALKER COUNTY, GEORGIA

LISA RICHARDSON, County Clerk ANGELA TEEMS, Chairwoman/CEO

The foregoing Resolution received a motion for

Emma) from Commissio er lSOn , second by CommissionerBg (J and upon the question the vote is ayes, nays to adopt the Resolution.

Walker County Board of Commissioners Meeting Agenda Item Form

SECTION DETAILS

MEETING-TITLE

' W was onthlyMeetIng

W

DATE OF MEETING Feb 5th, 2026

SUBMITTED BY Christian Roach Finance

AGENDA ITEM TITLE Selection of ERP

TYPE OF ITEM Decision to Award the Contract to BS&A Software

BACKGROUND & software directly supports the goals of the Finance

JUST|F|CAT|ON Department and the broader modernization efforts underway in

Walker County.

The annual cost is lower than our current ERP, creating savings, and implementation is a one-time expense.

This is not simply a software purchase it is a modernization of the financial foundation. It:

- Strengthens transparency, accountability, and public trust

. Positions Walker County for the next decade of growth and service delivery

. Aligns with the commitment to professional, accurate, reporting

BS&A reduces operational and audit risk, modernizes our financial operations, and delivers the level of transparency our citizens supported by a 99% customer retention rate.

ATTACHMENTS Presentation

INCLUDED

PRESENTER(S) Christian Roach, CFO

ADDITIONAL Annual Estimated Costs - $46,090

NOTES Implementation Estimated Costs $105,530

. Current annual Cost for Software & ~$30,000 annually

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