quote-request-best-price_Southgate Pkwy.pdf

BEST PRICE PROCUREMENT QUOTATION REQUEST FORM

Southgate Pkwy Asphalt Patch and Curb Repair Project

Department: PUBLIC WORKS

Phone: (843) 915-5410

Address: 4401 Privetts Rd, Conway, SC 29526

Vendor Name: Contact Person:

Phone: Fax:

Address:

Payment Terms: Quote Valid Until: / /

Products will be received in # of days after order is received

COOPERATIVE PURCHASING

Contract Type (i.e. GSA)

Contract Number

Contract Expiration Date / /

QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE SUBTOTAL

1 Lump Sum Remove and replace existing ogee (rolled) curb and gutter; restore throat in catch basin and gutter transitions; remove, regrade, and replace approximately 145 SY of existing asphalt

*See Attachment for further details

Explanation:

SUBTOTAL $

OTHER CHARGES $

L

SHIPPING (FOB DESTINATION ONLY) $

SUBTOTA $

TAX 8 $

TOTAL $

Authorized Vendor Signature Date / /

Disclaimer: If “Quote Valid Until” date is not filled in, quote is valid for 30 calendar days. Horry County Purchase Order Terms and Conditions will govern this purchase.

Grey areas to be filled in byvendor

ATTACHMENT

Comments to Project:

• Area to be repaired is located near 4869 Southgate Parkway, Myrtle Beach, SC 29579.

• Asphalt to be removed is approximately 65 ft by 20 ft (approximately 145 SY); the project area roadbed shall be graded with the appropriate cross slope and vertical elevation changes to properly tie in with the existing rolled curb and gutter and the rolled curb and gutter replacement work in accordance with SCDOT standard specifications and drawings. The asphalt to be removed will be marked in the field.

• Approximately 25 LF of 18” rolled curb and gutter shall be removed and replaced to the proper elevations.

The curb to be removed will be marked in the field.

• The transitions from the rolled curb to the catch basin opening shall be restored to the design typical.

• The catch basin opening (throat) shall be restored to the design typical.

• All materials used must comply with SCDOT Standard and Supplemental Specifications.

• The contractor is responsible for all Traffic Control Signage, as per SCDOT Standard Specifications.

• The contractor shall supply all materials, tools, labor and equipment that is necessary to perform the work.

• Contractor must follow any material and procedure recommendations for the repair/install of concrete curbing.

• All leftover debris and waste from the project repair shall be picked up and removed by the contractor before the project is considered completed. This shall include, but is not limited to, any loose rock, form boards, base material, asphalt, earth material, or concrete waste.

• Contractor shall notify Horry County contact person three (3) business days prior to work commencing.

• Work shall be performed between the hours of 8:30 AM and 4:00 PM Monday through Thursday.

Conditions and Information:

A) Horry County Public Works reserves the right to accept or reject any or all quotes, and to waive any informalities in the best interests of Horry County.

B) The contractor is responsible for reviewing the jobsite before providing a quote. Quotes must include all costs associated with work requested.

C) By submission of a quote, the contractor guarantees that all goods and services meet the requirements of the SCDOT Standard Specifications and Supplemental Specifications.

D) Prices shall include sales tax were applicable.

E) This quote request does not commit Horry County Public Works to award a contract, to pay any costs incurred in the preparation of the quote proposal, or to procure or contract for goods or services listed herein.

F) The successful vendor by quote shall provide proof of all required insurance(s), including worker’s compensation, automobile liability and general liability. Worker’s compensation shall include a minimum limit of $100,000 per accident and comprehensive general liability coverage shall provide minimum limits of liability of $1,000,000 per occurrence Combined Single Limit for Bodily Injury and Property Damage.

This shall include coverage for premises/operations, products/completed operations, contractual liability, independent contractors and vehicles used in premises/operations. Professional Liability insurance shall be provided with minimum liability limits of $1,000,000 per occurrence (in addition to Commercial General Liability insurance) by professional services such as accountant, attorney, architect, design, engineering and most consultants that involve errors and omissions exposure protection. Horry County shall be named as an additional insured on all liability policies and expressed on the Certificate of Liability Insurance. Insurance shall indemnify County against any and all claims arising under or as a result of the performance of the contract resulting from this solicitation. The County must be provided written notice prior to cancellation, modification or reduction in limits of any stipulated insurance. It is the responsibility of the vendor/contractor to ensure all subcontractors comply with all insurance requirements of this solicitation and the resulting contract.

G) A one (1) year warranty is required on all materials and workmanship.

H) Payment will be made in full upon completion of work described in the quote request.

I) Any damages caused by the work, described in the quote request, shall be the sole responsibility of the contractor.

J) The contractor shall be responsible for job-site cleanup. No objects are to be left behind on or in the ground. If any objects are left, it will the responsibility of the contractor to return and clean the affected site properly before payment is issued.

K) The selected contractor will be required to complete the SC811 locate request and furnish HCPW with the locate ticket number.

TERMS AND CONDITIONS

1. Horry County Purchase Order Terms and Conditions will govern this purchase.

2. Award of purchase orders will be made based on the best-priced vendor that can meet the needs of

3. the project.

4. Quantities are an estimate of Horry County Public Works. Actual quantities may vary and are to be determined (TBD).

5. This quote request does not commit Horry County to award a purchase order.

6. Quote shall remain valid for a period of no less than 30 days after the close of the quote submittal period.

7. All work shall adhere to the SCDOT and Horry County LDR regulations unless approved by the Horry County inspector on-site.

8. Contractor will provide traffic control in compliance with SCDOT standards.

9. Contractor will provide any safety precautions needed until the project is complete.

10. Quotes are due no later than Monday, October 13, 2025 at 2:00 PM.