Quote_#Q-RTSX2609_One_(1)_Rear_Differential.pdf

CITY OF GAINESVILLE

QUOTE REQUEST FORM

This Quote Request Form is issued via OpenGov

Quote Name: One (1) Rear Differential

Quote Number: Q-RTSX2609

1. DEPARTMENT REPRESENTATIVE:

Submit questions only within the OpenGov platform.

2. QUOTE SCHEDULE:

ACTIVITY DATE TIME

Quote Request Posting Date 9/23/2025 ~2:30pm ET

Question Submittal Deadline 9/29/2025 11:59pm ET

Deadline for receipt of Quotes/ Quote Opening 10/6/2025 3:00pm ET

NOTE: Quotes will NOT be received after the deadline date/time, no exceptions.

Quotes will only be accepted via this designated platform.

3. INSTRUCTIONS TO BIDDERS:

In order to submit a quote response the bidder must be registered with OpenGov. There is no cost to register or download.

The quote must be entered in OpenGov by the deadline published above. No quotes will be accepted after the deadline. Quotes will only be accepted through the posting website.

Respondents will be notified of the intended award via the posting website.

4. SPECIFICATIONS: See Section A

5. PRICE FORMAT: See Section B All quotes should include freight. Unless otherwise stated, the award will be to the lowest responsive, responsible bidder.

6. RESPONSE REQUIREMENTS: These requirements are MANDATORY for an award to be made:

7. MINIMUM REQUIREMENTS: a) Bidders shall have been in rebuild/remanufacturer business for at least five years servicing accounts of a size similar to the City of Gainesville. Provide documentation such as business licenses/permits showing firm has been in business for the last five years.

All responses must include:

a. Response to Requirements, including evidence of meeting Minimum Requirements

b. Pricing Page- Section B

c. References/Prior Work – Section C Required Not Required

d. Signature Page – Section D

8. TERMS AND CONDITIONS:

The City of Gainesville Procurement Terms and Conditions can be found HERE.

a. e-VERIFY REQUIREMENT:

to view the e-Verify requirements, which were recently added to the City’s Terms and Conditions, Page 3, #18 found HERE

b. INSURANCE REQUIREMENTS:

Workers’ Compensation Insurance provide coverage in compliance with Florida Statutes

Public Liability Insurance

(other than automobile) consisting of broad form comprehensive general liability insurance including contractual coverage

$1,000,000 per occurrence combined single limit for bodily injury and property damage

Automobile Liability Insurance $500,000 per occurrence combined single limit for bodily injury and property damage

Note, if the “HERE” links above do not work type the following into the web browser:

https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do- Business-with-the-City https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City

SECTION A

SPECIFICATIONS

This quote is for one (1) rear differential (rebuilt/remanufactured) for the Regional Transit System (RTS).

1. SPECIFICATIONS

This Scope of Services details the minimum requirements for the Bidder to provide one (1) rear differential (rebuilt/remanufactured) for the RTS transit. A bidder shall meet or exceed the minimum requirement of this specification. Failure to meet the minimum shall result in the Bidder’s bid being rejected. Bids shall either be accepted or rejected as a whole, and partial contracts shall not be awarded.

No additional charges will be allowed. All charges must be included with your bid pricing.

Rebuilt/Remanufactured Differentials All parts offered by the Bidder shall be the most recently issued models. No parts other than the best quality will be considered for the purpose of this quote. Parts shall meet or exceed the quality of the part furnished on the original piece of equipment (OEM). However, if the original manufacturer has updated the quality of the parts for current production, parts supplied under this contract shall equal or exceed the updated quality. Failure to provide items of such quality will be cause for rejection and/or return of said item.

Service Availability RTS will request service from the awarded contractor first, and depending upon urgency, will contact other contractors if the awarded contractor cannot provide the service in the time required.

Invoicing The Contractor shall be responsible for invoicing RTS on delivery of the services rendered. All parts returned for credit, will be credited to the purchase order they were originally purchased on. At no time will cash refunds be made. At no time will a part be exchanged for another, without a credit memo and a new invoice being issued containing a notation of the applicable purchase order number.

Exchange items furnished by the Contractor will be billed at the exchange price. When the core (when applicable) is not provided by the City; a separate core charge is permissible. When the core is provided, a credit slip will be issued.

The Contractor shall furnish a monthly statement indicating dollar amounts or purchases for the month. The statement will include:

• Invoice Number

• Invoice Date

• Invoice Amount

The invoice should include the following information:

• Identifying purchase order number and vehicle number

• Invoice number and date

• Quantity serviced

• Unit cost

• Discount

• Net purchase amount

Service shall be rendered with invoices to the City location below as directed by the purchase order.

Deliver/Ship To Mail Invoice/Statement Account Contacts 34 SE 13th Road, Building C Gainesville, FL

32601

City of Gainesville PO Box 490, Station 5 Gainesville, FL 32627

Ronda Carney, Account Clerk carneyrl@cityofgainesville.org

Phone 352-393-7867

As a government entity, RTS is exempt from sales tax liability and will not accept invoices containing sales tax.

Warranty The Contractor shall state the provided warranty on the pricing sheet and shall be responsible for processing RTS warranty claims. In addition to any warranty implied by law or fact and any other express warranties, Contractor expressly warrants all parts supplied to be free from defect in design, workmanship, and materials;

to conform strictly to applicable specifications and to be fit for the purpose intended and to be merchantable. All warranties shall remain in effect irrespective of any inspection, test, acceptance of, and payment by the City.

2. DELIVERY OF SERVICE

a) RTS desires a maximum delivery time of fourteen (14) days.

b) Service and contact information:

Service Address Contacts Hours of Operation

34 SE 13th Road, Gainesville, FL 32627

Zef Durham 352-393-7864 Monday - Friday 2:00 PM to 10:30 PM Edward Crossley 352-393-

7865 Monday – Friday 6:00 AM to 2:30 PM

Andrew McMullen 352-334-2600 Sunday - Thursday 10:00 PM to 6:30 AM

SECTION B

PRICING SUMMARY

The price stated below shall be flat rate and must be firm.

One (1) Rear Differential Item

# Product Cost per Unit Quantity Extended Cost

1 Meritor B23200-N-2120 Ratio 6.14 Gillig 82-48404-614 1

Rear Differential Warranty ____________________________________________

Bidder signature: ______________________ Date: _________

Company Name: _________________________________________________________________

Note: If awarded bidder is not in our financial system, completion of the City’s Supplier Application documents will be required.

SECTION C

REFERENCES/PRIOR WORK

This form is REQUIRED is NOT REQUIRED to be included in the submittal.

Provide verifiable, current information for 3 references of similar scope performed within the past 5 years.

Suppliers, complete the yellow highlighted areas, add pages if needed.

Company Name of Respondent: _____________________________________

#1 Years services were provided (i.e. 2020-2022) _____________________

Customer’s Company Name: _______________________________________________________

Address: ________________________________________________________

City, State Zip: ___________________________________________________

Contact Name: ___________________________________________________

Phone Number: __________________________________________________

Fax Number: _____________________________________________________

Email Address: ___________________________________________________

#2 Years services were provided (i.e. 2020-2022) _____________________

Address: ________________________________________________________

City, State Zip: ___________________________________________________

Contact Name: ___________________________________________________

Phone Number: __________________________________________________

#3 Years services were provided (i.e. 2020-2022) _____________________

Address: ________________________________________________________

City, State Zip: ___________________________________________________

Contact Name: ___________________________________________________

Phone Number: __________________________________________________

SECTION D

SIGNATURE PAGE

BIDDER’S DECLARATION AND UNDERSTANDING

Check each box below to indicate understanding of each Declaration

The undersigned, hereinafter called the Bidder, declares that:

Only person or parties interested in this Quote are those named herein. This Quote is, in all respects, fair and without fraud, it is made without collusion with any official of the City. This Quote is made without any connection or collusion with any person submitting a separate Quote for this contract.

No City Commissioner, other City officer, or City employee directly or indirectly owns more than five percent of the total assets or capital stock of the bidding entity, and will not directly or indirectly benefit by more than five percent from the profits or emoluments of a contract. (For purposes of this paragraph, indirect ownership or benefit does not include ownership or benefit by a spouse or minor child.)

Bidder has carefully examined the Specifications and this Quote is made according to the provisions of the Specifications. Bidder declares that any deviation from the specifications are explained in a separate paragraph, labeled Clarifications and Exceptions included in the Quote.

Bidder has carefully examined and agrees to the Procurement Terms and Conditions which can be found HERE

Signature acknowledges that: (check one):

Quote is in full compliance with the Specifications.

Quote is in full compliance with specifications except as specifically stated and attached hereto.

Authorized signature: ___________________________________________ Date: _______________

Name of Signatory: ___________________________________________

Title of Signatory: ___________________________________________

Legal Name of Company (as registered with the IRS): ______________________________________

Company Alias/DBA: _________________________________________________________________

Address (Street/City/State/Zip – No PO Boxes): ___________________________________________

Phone: _______________________________________________

Email: ________________________________________________

Web Address: ______________________________________________ https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City