Quick Quote SMR Bldg 110 porch repair.pdf

COMMONWEALTH OF VIRGINIA

DEPARTMENT OF MILITARY AFFAIRS

DIRECTORATE OF PUBLIC WORKS

234 Rives Rd., Ft. Barfoot

Blackstone, VA 23824

QUICK QUOTE (UNSEALED BID)

SET-ASIDE FOR SMALL BUSINESS ENHANCEMENT AWARD PRIORITY

Issue Date: March 19, 2024

Title: Project: 24-84569, SMR Bldg. #110 Porch Repairs

Commodity Code: 91427 Carpentry

90900 Building Construction Services, New (Incl. Maintenance and Repair Services)

Please note: Requested supporting documentation that is not submitted electronically, or not attached to your Quick Quote response in eVA, must be received by the Procurement Unit no later than April 12, 2024, at 10:00 AM in order for your bid to be responsive.

Responses should be submitted via the eVA procurement portal Quick Quote.

Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment.

Scope of Work:

Provide labor and material to replace existing porch subframing and decking on the rear of the house at building #110 located at the State Military Reservation Camp Pendleton in Virginia, Beach, VA.

This scope of work is needed due to the subdeck deficiencies and inadequate existing support. In addition to that, there is also termite and insect damage which has further affected the porch integrity.

Duration of project shall be 45 days.

Scope of work is to include the following at a minimum:

*Jacking the existing porch support beams from underneath and installing temporary support.

*Removing the existing screen porch framing above the floor.

*Remove all existing tongue and groove flooring on the porch.

*Remove all necessary porch subframing components.

*Reframe porch subframing using treated dimensional lumber. All framing will be on a layout of 16" on center.

* Install new tongue and groove porch flooring. Material will be of the same size and profile but it will be #1 Kiln Dried Treated and it will be back primed and one coat of finish paint applied before install.

*Reframe and rescreen porch above the porch floor. The layout will match the existing configuration and style of what is currently there.

*Repair minor damaged siding and trim metal that is related to this project.

*At the conclusion of this work, all areas will be properly prepared (all joints caulked and holes puttied) and painted to match existing colors prior to install lattice.

* This work also includes the removal and replacement of small salt treated deck and stairs adjacent to existing screen porch to allow access for required work.

Recommended Paint Material:

* Primer: Sherwin Williams Prep Rite Problock (For all raw wood)

* Trim: Sherwin Williams A100 Gloss

* Decking: Sherwin Williams Latex Porch & Floor Enamel

All trash and demolition material will be transported off site for disposal.

I. SPECIAL TERMS AND CONDITIONS

1. AUDIT

2. AWARD OF CONTRACT

3. eVA ORDERS AND CONTRACTS

4. BID ACCEPTANCE PERIOD

5. BID PRICES

6. CONTRACTOR/SUBCONTRACTOR LICENSE REQUIREMENT

7. DELIVERY

8. DELIVERY NOTIFICATION

9. FINAL INSPECTION

10. INSPECTION OF JOB SITE

11. WORK SITE DAMAGES

1. AUDIT: The contractor shall retain all books, records, and other documents relative to this contract for five (5) years after final payment, or until audited by the Commonwealth of Virginia, whichever is sooner. The agency, its authorized agents, and/or state auditors shall have full access to and the right to examine any of said materials during said period.

2. AWARD: The Commonwealth will make the award(s) on a Grand Total basis to the lowest responsive and responsible bidder that is a DSBSD-certified micro business if such a bid is received, provided that the bid is up to and including $10,000 and the agency in its sole discretion determines that the bid price is fair and reasonable. Otherwise, award of the contract shall be made to the lowest responsive and responsible bidder that is a DSBSD-certified small business if such a bid is received, provided that the bid is not more than $100,000 and the agency in its sole discretion determines that the bid price is fair and reasonable. If, in the agency’s opinion, the criteria in the previous two sentences are not present, then award shall be made to the lowest responsive and responsible bidder of any size, provided the agency in its sole discretion determines that the price is fair and reasonable. If applicable, unit prices, extensions and grand total must be shown. In case of arithmetic errors, the unit price will govern.

If cash discount for prompt payment is offered, it must be clearly shown in the space provided.

Discounts for early prompt payment will not be considered in making awards. The State reserves the right to reject any and all bids in whole or in part, to waive any informality, and to delete items prior to making an award.

3. eVA ORDERS AND CONTRACTS: The solicitation/contract will result in one purchase order with the applicable eVA transaction fee assessed for each order.

Vendors desiring to provide goods and/or services to the Commonwealth shall participate in the eVA Internet e-procurement solution and agree to comply with the following: If this solicitation is for a term contract, failure to provide an electronic catalog (price list) or index page catalog for items awarded will be just cause for the Commonwealth to reject your bid or terminate this contract for default. The format of this electronic catalog shall conform to the eVA Catalog Interchange Format (CIF) Specification that can be accessed and downloaded from www.eVA.virginia.gov.

Contractors should email Catalog or Index Page information to eVA-catalog-manager@dgs.virginia.gov.

4. BID ACCEPTANCE PERIOD: Any bid in response to this solicitation shall be valid for 60 days.

At the end of the days the bid may be withdrawn at the written request of the bidder. If the bid is not withdrawn at that time it remains in effect until an award is made or the solicitation is canceled.

5. BID PRICES: Bid shall be in the form of a firm unit price for each item during the contract period.

6. CONTRACTOR/SUBCONTRACTOR LICENSE REQUIREMENT: By my signature on this solicitation, I certify that this firm/individual and subcontractor is properly licensed for providing the goods/services specified. Furthermore, the contractor and subcontractors shall maintain the required license throughout the term of the contract. The contractor or their subcontractor shall immediately notify the contracting agency in writing in the event the license has been revoked.

Contractor Name ________________________________ License # Type _______________________ Subcontractor Name __________________________ License # Type _ _ _ _ _ _ _ _ _ _ _ _ _ _

7. DELIVERY: Delivery of goods or performance of services shall be within the number of calendar days stated below after receipt of order (ARO) by the bidder. The Agency requires the bidder to deliver within a reasonable time after ARO. If the bidder does not insert a stated delivery time in the blank below, the bidder will be deemed to offer delivery in accordance with the Agency’s desired delivery time as stated below:

Agency’s desired delivered time: 45 calendar days ARO

BIDDER’S STATED DELIVERY TIME: ____ CALENDAR DAYS ARO

It shall be the responsibility of the contractor to make all arrangements for delivery and unloading of equipment. Contractor shall check with the owner and make necessary arrangements for delivery.

8. DELIVERY NOTIFICATION: The Agency shall be notified 24 hours prior to delivery of any items so that personnel may be available to allow access to the building and verify items received.

Notification shall be made to:

___________Scott Temple_____ ___________757-618-5343 _________

Name Phone

9. FINAL INSPECTION: At the conclusion of the work, the contractor shall demonstrate to the authorized owner’s representative that the work is fully operational and in compliance with contract specifications and codes. Any deficiencies shall be promptly and permanently corrected by the contractor at the contractor’s sole expense prior to final acceptance of the work.

10. INSPECTION OF JOB SITE: My signature on this solicitation constitutes certification that I have inspected the job site and am aware of the conditions under which the work must be accomplished. Claims, as a result of failure to inspect the job site, will not be considered by the Commonwealth.

11. WORK SITE DAMAGES: Any damage to existing utilities, equipment or finished surfaces resulting from the performance of this contract shall be repaired to the Commonwealth’s satisfaction at the contractor’s expense.

Department of Military Affairs

EMS Language for Federal and State VAARNG Contracts

The Agency has implemented an Environmental Management System (eMS), in accordance with US Army Regulation 200-1, Executive Order 13990 and Code of Virginia 10.1-1187.1, to guide its operations in an environmentally sound manner. The Agency is and will continue to be a leader in protecting the environment. The Agency has implemented and is maintaining an eMS to ensure continuity of environmental protection while maintaining and enhancing mission readiness. The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the eMS. Contractors shall refer to the Virginia National Guard website at http://vaguard.dodlive.mil/environmental-programs/ to read and understand the eMS policy. In addition, the Contractor shall ensure that its employees and subcontractors are aware of the roles and responsibilities identified by the eMS and how these requirements affect the work performed under this contract. If the services supplied have the potential to cause negative environmental impacts, the Contractor is responsible to develop and implement steps to prevent the potential event. In the event an environmental nonconformance or noncompliance associated with the contracted service is identified, the Contractor is responsible to take corrective action immediately. Contractors are liable for any enforcement actions, fines, and/or penalties resulting from their failure to comply with applicable environmental requirements.

All invoices are required to provide the following details:

1. Vendor Name

2. Vendor Address

3. Vendor Phone Number

4. Point of Contact (i.e., salesperson name)

5. Invoice Date

6. Invoice Number

7. Contract #, if applicable (i.e., eVA #)

8. Order Date

9. Individual who ordered service, if applicable

10. Job # (i.e., work order #)

11. Complete Address of Job Location

12. Date of Service

13. Payment Terms (i.e., net 30)

14. Each service and/or supply must be itemized to include quantity, detailed description, unit price, etc (i.e., 4 shrubs at $20 each for a line total of $80.00, planting of shrubs $50.00, etc)

15. Total Amount Owed http://vaguard.dodlive.mil/environmental-programs/