Quick Quote No. 119-TR.docx

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Travis County Purchasing Office P.O. Box 1748 Austin, TX 78767

Quick Quote No. 119-TR

FOR

Wells School Rd. Cemetery Beautification

You are invited to submit a response in accordance with the attached requirements packet.

FOR INFORMATION RELATED TO THIS QUICK QUOTE, THE RESPONDENT SHALL NOT CONTACT ANYONE AT TRAVIS COUNTY OTHER THAN THOSE PERSONS LISTED AS THE POINT OF CONTACT. ANY OTHER CONTACT MAY DISQUALIFY THE RESPONSE FROM CONSIDERATION FOR AWARD.

https://www.traviscountytx.gov/purchasing/solicitation

QUICK QUOTE # 119-TR

WELLS SCHOOL RD. CEMETERY BEAUTIFICATION

EXHIBIT 1

SCOPE OF SERVICES

The scope of this project is to beautify the Wells School Cemetery owned by Travis County through the planting of trees along the main thoroughfare, and around the office building and visitor facilities.

Specifics:

- 20 large trees to be planted along the main thoroughfare to replace dead trees; 12 on the East side and 8 on the West side of the driveway; 45-gallon Cedar Elm trees suggested.

- 40 trees around the visitor facilities; Suggested tree sizes vary from 15-gallons to 100-gallons.

· Suggested species and associated sizes around the office building include:

· 4 Cedar Elm: 100-gallons

· 5 Lionetti Live Oak: 45-gallons

· 2 Lacey Oak: 30-gallons

· 2 Texas Redbud: 15-gallons

· Suggested species and associated sizes around the pavilion and future columbarium include:

· 6 Cedar Elm: 100-gallons

· 7 Lionetti Live Oak: 45-gallons

· 4 Texas Redbud: 30-gallons

· 5 Texas Redbud: 15-gallons

· 5 Crepe Myrtle: 30-gallons

- Additional Materials and Services Included:

· Root stock quality inspection, pruning and root stimulator

· Soil inoculation with local micro-organisms

· Mulching

· Structural Pruning as needed

· Radial trenching and planting excavation

· Staking and weed eater tree guard installation

Establishment Services:

o Tree establishment and irrigation inspections implemented across a 3-year period, 12 site visits included per year. Services Include:

· Per Visit Tasks:

· Guying and straightening of trees, tree health inspections, irrigation inspection, per visit inspection reports to report issues

· Annual Tasks

· Replenish mulch; 2x standard size to maximize establishment

· Year 3 Final Check

· Inspection of root ball and root prune

· Verify stability and establishment

· Removal of staking as applicable

PLEASE NOTE:

EXHIBIT 2

FIGURES for SCOPE OF SERVICES

Figure 1: Planting Location & Site Map

New Planting Locations

Replacements

Note regarding top image: Tree Type Abbreviations; CE (Cedar Elm), LLO (Lionetti Live Oak), LO (Lacey Oak), RB (Red Bud), CM (Crepe Myrtle)

Figure 1 (Continued)

Figure 2: Vicinity Map

EXHIBIT 3

INSURANCE REQUIREMENTS

Contractor shall have and shall require all subcontractors providing services to obtain and maintain, standard insurance sufficient to cover the needs of both Contractor and all Subcontractors pursuant to applicable generally accepted business standards. Upon prior reasonable notice to Contractor, County may review insurance requirements and require Contractor to make reasonable adjustments when the scope of Services has been expanded.

Contractor is responsible for all premiums, deductibles, and self-insured retention. Contractor shall obtain insurance that meets the following standards:

· Coverage written by companies licensed in Texas with an A.M. Best rating of B+ VIII or higher;

· Coverage written as Combined Single Limits or structured using primary and excess or umbrella coverage that follows the form of the primary policy;

· Coverage that provides at least the types and limits in this Attachment.

As evidence of coverage, Contractor shall provide a Certificate of Insurance issued by the writing agent or carrier to the Purchasing Agent within 10 working days after both Parties execute this Agreement. The Certificate must state the Travis County contract number, show all deductibles and self-insured retention, and include all endorsements required by that type of coverage by number. Upon County’s request and without expense, County may receive certified copies of policies and endorsements.

Insurance which includes Travis County as Additional Insured is considered primary for all claims except for professional liability and E & O Policies.

Contractor shall not allow any insurance to be cancelled or lapse during any term of this Agreement. The minimum types and limits of insurance coverage are:

A. Workers' Compensation and Employers' Liability Insurance

1. Coverage shall be consistent with statutory benefits outlined in the Texas Workers' Compensation Act

2. Employers' Liability limits are:

$500,000 bodily injury each accident $500,000 bodily injury by disease $500,000 policy limit

3. Policies under this Section shall apply to State of Texas and include the following endorsements in favor of Travis County:

a. Waiver of Subrogation (Form 420304)

b. Thirty (30) day Notice of Cancellation (Form 420601)

B. Commercial General Liability Insurance

1. Minimum limit: $500,000 per occurrence for coverage A and B with a $1,000,000 policy aggregate

2. The Policy shall contain or be endorsed as follows:

a. Blanket contractual liability for this Contract

b. Independent Contractor Coverage

3. The Policy shall also include the following endorsements in favor of Travis County:

a. Waiver of Subrogation (Form CG 2404)

b. Thirty (30) day Notice of Cancellation (Form CG 0205)

c. Travis County named as additional insured (Form CG 2010)

Supplement Insurance Requirement: If childcare, or housing arrangements for clients is provided, the required limits shall be:

$1,000,000 per occurrence with a $2,000,000 policy aggregate

C. Business Automobile Liability Insurance

1. If any form of transportation for clients is provided, coverage for all owned, non-owned, and hired vehicles shall be maintained with a combined single limit of $300,000* per occurrence

2. Policy shall also include the following endorsements in favor of Travis County:

a. Waiver of Subrogation (Form TE 2046A)

b. Thirty (30) day Notice of Cancellation (Form TE 0202A)

c. Travis County named as additional insured (Form TE 9901B)

D. Professional Liability and/or E & O Insurance

1. Minimum Limit: $1,000,000 per Occurrence

2. If coverage is written on a claims made policy, the retroactive date shall be prior to the date services begin under this Contract or the effective date of this Contract, whichever comes first. Coverage shall include a three (3) year extended reporting period from the date this Contract expires or is terminated. Certificate of Insurance shall clarify coverage is claims made and shall contain both the retroactive date of coverage and the extended reporting period date.

3. Additional insured status for Travis County is not required

June 9, 2022 Edition image1.png image2.tiff image3.png image4.png image5.png image6.png