Questions and Clarificaton Responses RFP_S-DASOBO-00002498.xlsx
XLSX spreadsheet 18 KB Posted
- Attached to
- Electronic Equipment Lockers
- Solicitation number
- S-DASOBO-00002498
- Issued by
- Marion County, Oregon
About this file
This document is a Questions and Clarification Responses sheet related to a Request for Proposal (RFP) issued by the Oregon State Police for Electronic Equipment Lockers. The RFP is for the procurement of secure lockers to store up to 5 rifles, firearms, and other assets at 36 office sites throughout the state of Oregon.
The solicitation outlines requirements for the lockers, including the ability to track access and provide power and network connectivity. The lockers must be able to accommodate a range of compartment sizes, with the agency open to proposals for multiple locker configurations. The lockers are to be hosted by the vendor, with the agency seeking a direct purchase rather than a lease-to-own arrangement. The agency requires the vendor to provide electrical and network services for the locker installations across the various sites. Onsite maintenance and repair support is also specified as a requirement.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP_Electronic Equipment Lockers_S-DASOBO-00002498.pdf | ||
| RFP for Alcoholic Beverage Services.pdf | ||
| Att A_Sample Price Agreement~2.docx | DOCX document | |
| Att G_Responsibility Inquiry~3.doc | DOC document | |
| Att I_Statewide Security Standards Spreadsheet.xlsx | XLSX spreadsheet | |
| Att H_Specifications~4.xlsx | XLSX spreadsheet | |
| Att F_Cobid~1.doc | DOC document | |
| Att C_Information and Certification~2.doc | DOC document | |
| Att B_Affidavit~2.doc | DOC document | |
| Att E_Price Proposal~2.xlsx | XLSX spreadsheet | |
| Att D_Reference Check Form~3.doc | DOC document |
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Text version
Sheet1
Q&A RESPONSES
RFP# S-DASOBO-00002498
ELECTRONIC EQUIPMENT Lockers
| RFP SECTION | PROPOSER QUESTION | AGENCY ANSWER |
| Section 3.3.8 and Attachment H | How many Lockers compartments are envisioned or required? | Lockers must be able to secure/store rifles, firearms (estimated up to 5 each within the Lockers). |
| Section 3.3.8 and Attachment H | Please list all sites, and count of Locker doors required by site and size. | The 36 offices/sites are located througout the State of Oregon. The bidder will need to make the determination of how many doors will be needed per unit to secure/store the rifles and firearms. |
| Section 3.3.8 and Attachment H | Where are these envisioned to be installed? Locker Room? Open area? Basement? | These will be installed at 36 office/sites located throughout the State of Oregon. The Lockers will be located in office areas. There will be no installation in an open area or basement. |
| Section 3.3.8 and Attachment H | Can you expand on the quantity and type of assets you are looking to store or track? | Quanitity may be up to 5 items. Including Handguns, Rifles, Shotguns, etc. |
| Section 3.3.8 and Attachment H | Do Locker compartments require power, network, or usb connectivity? If so, all or some? Please specify. | All Lockers will require power connectivity and usb or network connectivity. |
| Section 3.3.8 and Attachment H | Do you require the contents of the Locker to be tracked or identified while in the Locker? | No, only the date, time, and by whom the Locker was accessed. |
| Section 3.3.8 and Attachment H | Does the solution require multiple assets to be stored in one compartment? | Multiple assets may be in one compartment, or stored in individual compartments. |
| Section 3.3.8 and Attachment H | Please describe the authentication method you would like staff to utalize when accessing the Locker. For example: ID Badge? PIN? Biometric? | Proposer to provide a range of options they can provide. |
| Section 3.3.8 and Attachment H | What Access Control system do you currently use and will that be used to access the Locker? | Current assets are tracked by ArmorerLink Software. The Lockers are not required to interface with the ArmorerLink Software. |
| Section 3.3.8 and Attachment H | What are the footprint limitations of the Lockers? | No limitaions have been set at this time. Proposer may offer multiple footprint sized Lockers if needed. |
| Section 3.3.8 and Attachment H | Do you require the solution to be hosted or will you host the solution/database on your network? Which is preferred? | The solution should be hosted by the vendor. |
| Section 3.3.8 and Attachment H | Do all of the weapons have a barcode already? And is that barcode in AmorerLink? | Yes this is correct. All current weapons have barcodes, and are entered into the ArmorerLink Software. |
| Section 3.3.8 and Attachment H | Do you expect the vendor to provide electrical service at each site? | Yes, the vendor will need to provide electrical services at each site. |
| Section 3.3.8 and Attachment H | Do you expect the vendor to provide networing services (for example: data drops) at each site. | Yes, the vendor will need to provide data drops and other networking services at each site. |
| Section 3.3.8 and Attachment H | Do you require managed services for the Locker system? | Oreogn State Police will need continuous access to the Locker systems and software. |
| Section 3.3.8 and Attachment H | Do you require mandatory onsite service for the Locker systems, or do you have maintenance or IT personnel available? | Onsite services or call in services to have a repair performed if a problem occurs and Oregon State Police are not able to resolve the issue. |
| Section 3.3.8 and Attachment H | Would there be a requirement to integrate into other network systems, such as LDAP? | Proposer to provide all available options. |
| Section 1.1 Introduction | Is Agency seeking a purchase option, or lease to own Lockers? | Agency wishes to direct purchase Lockers only. No lease to own Proposal will be considered. |
| Section 2.16 Indemnificaton (Sample Price Agreement) | Can the State of Oregon confirm that vendors will have no liability of any type for any claims arising from or related to the contents contained in the Lockers? | No. The State of Oregon cannot and will not guarantee that a claim will not be filed against a vendor. If the Lockers fail due to a software glitch, or poor maintenance, the vendor may have a claim filed against it. |
| Product Maintenance | Can the State of Oregon confirm that due to the fact that Lockers will contain firearms, prior to vendors servicing the Lockers, the contents of Lockers will be removed. If removal is not feasible, can Oregon State Police assign a representative to supervise the vendors service technician for the entirety of the service call? | Oregon State Police will remove all assets within the Lockers before the vendor needs to service the Locker. If assets are not removable the Oregon State Police will provide a State Trooper or other authorized representative to monitor the Locker and repair personnel during the entire maintenance period. |
| Attachment H Specifications | Specifications Attachment H state it would be desirable to have a width of 11 1/2" - 48". Are you referring to a single Locker compartment? | This refers to a single Locker compartment. |
| Attachment H Specifications | Specifications Attachment H state it would be desirable to have a height of 28" - 90". Are you referring to a single Locker compartment? | This refers to a single Locker compartment. |
| Attachment H Specifications | How many Locker Compartments are you looking for? | The Lockers needs to be able to hold a range of rifles and handguns (5 each). |
| Attachment H Specifications | What is the footprint that this Locker bank needs to fit in? | Oregon State Police have not determined a Locker footprint, The Lockers will need to fit within an office environment. |
| Attachment H Specifications | Is the area indoors or outdoors? | Lockers will be Indoors only. |
| Attachment H Specifications | Are you looking for ADA compliant features? | Proposer should use industry standards. |
| Attachment H Specifications | Is there or will there be a standard 110 volt outlet for the Lockers? | Yes |
| Attachment H Specifications | Is there or will there be a Ethernet connection provided for the Lockers? | Proposer will need to provide data drops installed, or request that Oregon State Police provide. Either is acceptable. |
| Attachment H Specifications | Will there only be one location for install with only one bank of Lockers? | No, Lockers will be distributed throughout the State of Oregon at various Oregon State Police locations. The number of Lockers and the number of Compartments may vary at each location. |
| General Information | Average hold time for removal from Lockers? | This will very depending on the assett stored in the Lockers. |
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