Questions and Answers-B-46404.docx
DOCX document 14 KB Posted
- Attached to
- TDF - FY25 PIF Cooler Mechanical Retrofit
- Solicitation number
- 25-444DHS-MENTH-B-46404
- Issued by
- Schuyler County, Illinois
About this file
This is a Questions and Answers document from a pre-submission conference meeting held on 2/5/25 for bid B-46404 regarding the Treatment and Detention Facility's (TDF) cooler mechanical retrofit project in Rushville, Illinois. The project involves retrofitting cooler mechanical equipment in the dietary unit, with specific focus on coolers 3-7 to be completed first. The project must be completed by 6/30/25 and requires 404 refrigerant (not propane-based), mechanical thermostats on evaporators, and Armaflex insulation with PVC wrap for outside pipes. Key specifications include one compressor pack due to space limitations, possible concrete pad extension, and new drain piping if needed.
This procurement is designated as a Small Business Set-Aside Program opportunity. A performance bond will be required for awarded contracts exceeding $150,000, though it is not needed at the time of bid submission. The vendor must provide their own fuel supply for trailers, with the facility providing a 55-gallon barrel with a 12-volt transfer tank. Additional requirements include background checks for all onsite employees, and the facility will provide padlocks for trailers and blueprint pictures with the bid documents. Technical specifications note four 30-minute defrost cycles per 24-hour period, heat trace requirement for Freezer 2, and all evaporators except the freezer are fed from the electrical room.
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Other files
| File | Type | Posted |
|---|---|---|
| DHS IFB TDF Cooler Mechanical Retrofit-B-46404.docx | DOCX document | |
| Drawing 1.jpeg | JPEG file | |
| IFB Instructions to Vendors-B-46404.docx | DOCX document | |
| IFB offer-to-the-state-of-illinois-B-46404.pdf | ||
| Drawing 3.jpeg | JPEG file | |
| Drawing 2.jpeg | JPEG file | |
| RMO150~6.docx | DOCX document | |
| Drawing 4.jpeg | JPEG file | |
| ipg-active-registered-vendor-disclosure-v.23.1~65.docx | DOCX document |
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Text version
2/5/25 Pre-submission Conference Meeting Questions/Answers B-46404 FY25 PIF Cooler Mechanical Retrofit
Question: Separate Condensers?
Answer: No separate condensers, as there is not room. One compressor pack.
Question: Is the electricity fed out of an emergency panel?
Answer: No, electricity is not fed out of emergency panel.
Question: Where to install thermostats?
Answer: Vendor to install mechanical thermostats on evaporators, like it currently is.
Question: The bid mentioned concrete work, what does this entail?
Answer: Outside concrete pad needs to be extended if the new unit doesn’t fit on the existing pad.
Question: How thick of insulation?
Answer: ½ or ¾ inch thick insulation. Armaflex with PVC wrap all outside pipes.
Question: Will there be a submittal review?
Answer: All submitted projects will be reviewed and will ask for clarification if needed.
Question: What type of refrigerant?
Answer: Facility wants 404 refrigerant, not propane based.
Question: Does the facility want all new drain piping?
Answer: New drain piping only required if needed.
Question: Who is responsible for fuel?
Answer: Vendor is responsible for fuel supply for trailers. Must be fuel fed, as there is no place to run electrical power. The facility will supply a 55 gallon barrel running on a 12 volt for transfer tank.
Question: When is project to be completed?
Answer: Project completion date is required by 6/30/25.
Note- Awarded vendor must submit a complete list of employees that will work on site. Facility will complete a background check on all onsite employees.
Note- Shelves inside cooler are permanent.
Note-Facility will supply padlocks for trailers.
Question: Which Coolers to be completed first?
Answer: Coolers 3 – 7 will be completed first. Any prep work that can be completed prior to the shut down of these coolers should be done.
Note-There are four, 30-minute defrost cycles in a 24 hour period.
Note-Freezer 2 requires a heat trace.
Note-The use of the existing holes for existing outside pipes will be easier, but new holes can be used for new pipe, if needed.
Note- All evaporators are fed out of the electrical room except the freezer.
Note-The facility will provide pictures of the blueprint to be attached to the bid.
Question: Is a performance bond required. If the quote is over $150K, a performance bond will be required by the awarded vendor before work can begin. The performance bond is not required to be submitted at time of bid. Please see attachment titled “RMO150” for details.
File details come from the government source that posted it. Updated .