Question__Answer_for_CLEATS_RFP_2024-002.pdf

Cannabis Law Enforcement Activity Tracking System (CLEATS) RFP# 2024-002 Date: 08/14/2024

Question and Answer Log set 1

Item

Document ID # (Solicitation Section, Exhibit, or Attachment number)

Page # Bidder Submitted Question State's Response

1 Section 2.5 Bidding Steps.

CDT OSTP Request For Proposal

14 The RFP states - "Prior to submitting a response, Bidders must register.

We have already emailed the required two documents, please confirm if we need to register anywhere for our participation.

We are already registered with EVAQ and submit an Intent to Bid as detailed in SECTION 2.2.3.

INTENT TO BID and a Confidentiality Statement"

If Bidder has registered and completed their EVAQ application, no further registration is needed.

2 Exhibit A, Section 7A 124 How many internal users for each of the business needs (1-6)?

See Exhibit F: Cost Workbook SaaS Software tab that identifies 'Qty (Users)'.

3 Exhibit A, Section 7A 124 Besides public portal, any external users require access?

No.

4 Exhibit A, Section 10F 133 Can the state provide more details on the two cloud-based systems of record?

What technologies/clouds hosted on? What APIs available? Any other details?

See Exhibit A: Statement of Work Section

24. Compatibility and Interface.

5 Exhibit A, Section 7A 124 Can the state share any additional details on the current or intended future process? Are there different internal roles (e.g., Investigator, Manager, Admin?)

See RFP Sections 1.2. Background and

1.4.1 Current Environment. See Exhibit A:

Statement of Work Sections 1.

Background and Purpose, 2. Description of Proposed New System or Service, 10.

Contractor's Roles and Responsibilities, and 30. Knowledge Transfer and/or Training.

6 Exhibit E Functional and Non-Functional Requirements FINAL Non-Functional Requirements

Requirement 4-

Confidentiality

We would like to better understand this requirement.

Currently, all our Support and Training personnel are CJIS certified.

Standard onboarding documentation and training policies for all Contractor staff when contracting with DCC.

7 Exhibit E Functional and Non-Functional Requirements FINAL Non-Functional Requirements

Requirement

12- Maintainability

We would like to better understand this requirement. Our platform offers workflow capabilities.

We provide in-person training as part of the solution to ensure that system administrators and all users are trained based upon their access type.

Please supply Bidder Response - Met (Y/N) and Bidder Approach Response to each Non-Functional Requirement in Exhibit E: Functional and Non-Functional Requirements. See Exhibit A: Statement of Work Section 10. Contractor's Roles and Responsibilities deliverable #4 for training, along with Section 30.

Knowledge Transfer and/or Training.

8 Exhibit E Functional and Non-Functional Requirements FINAL Non-Functional Requirements

Requirement

13- Maintainability

We would like to better understand this requirement. Our platform offers workflow capabilities.

We provide in-person training as part of the solution to ensure that system administrators and all users are trained based upon their access type.

Please supply Bidder Response - Met (Y/N) and Bidder Approach Response to each Non-Functional Requirement in Exhibit E: Functional and Non-Functional Requirements. See Exhibit A: Statement of Work Section 10. Contractor's Roles and Responsibilities deliverable #4 for training, along with Section 30.

Knowledge Transfer and/or Training.

9 Exhibit E - Functional and Non-Functional Requirements FINAL Non-Functional Requirements

Requirement

58- Security -

Risk Assessment

We would like to better understand this requirement. With the DEMS platform being SaaS-based, All security risks associated with platform etc. are accommodated through existing security mechanisms and our 24/7/365 USA-based Support team.

Please See Exhibit A: Statement of Work Section 10. Contractor's Roles and Responsibilities deliverable #4 for training, along with Section 30. Knowledge Transfer and/or Training. Subsequently respond to Bidder Response - Met (Y/N) and Bidder Approach Response to each Non-Functional Requirement in Exhibit E:

Functional and Non-Functional Requirements.

10 CDT OSTP Request For Proposal Section

3.1 EVAQ

Page 17 The "https://cadtprod.service-now.com/vendor" site shows our EVAQ is Accepted and has a EVAQ number. We understand no further action is required at our end with regards to EVAQ. Please confirm.

That's correct. It is the responsibility of the Bidder to ensure they have an STP approved eVAQ and all applicable requirements and provisions for this solicitation are met prior to Phase 1 submission.

11 CDT OSTP Request For Proposal

7.4.3.3. TACPA

PREFERENCE

Page 58 We are not claiming any TACPA preference. Are we required to submit forms identified in Attachment 9 - TACPA preference (Std. 830, DGS/PD 525, DGS/PD 526? Or can we just submit Attachment 9 stating - Not Applicable? Please confirm

See Attachment 9 which states "Bidders wishing to take advantage of this preference will need to review the website below and submit the appropriate response forms as

ATTACHMENT 9: TACPA PREFERENCE

REQUEST FORMS, with Final Proposal.". If you are not claiming, just mention that in bid response, as part of response to Attachment 9

12 CDT OSTP Request For Proposal

7.3.2 Bidder

Qualifications

Page 46 Please confirm minimum number of forms required - Attachment 14

- Bidder Qualifications Form.

There is no minimum number of forms.

See Section 4.1.2 and Attachment 13 and 14, The Bidder may use multiple projects to meet the total experience required for each mandatory experience and, if applicable, desirable experience. A separate form must be completed for each project cited.

13 CDT OSTP Request For Proposal

3.15.2 DVBE Program

Page 23 Is there a minimum percentage of DVBE participation requirements?

We are not a DVBE organization.

Can we submit the form (Attachment 8) stating its “Not- Applicable". Please confirm.

See Addendum 1, DVBE participation requirement RFO section 3.15.3 is waived.

15 CDT OSTP Request For Proposal

3.15.4. DVBE

INCENTIVE (O

Page 24 The RFP text has an external link at a number of places. For example Refer to links in this paragraph (RFP page 24, 3.15.4) – Link - Sign In | Solicitation Builder (cityinnovate.com).

We do not have access to this portal. Is it mandatory to have access to this portal? we may need assistance in accessing this porta

Please refer to Addendum 1 to see the corrected links.

16 2.5.1 16 Since the RFQ was released on 8/1 and it states the eVAQ approval process can take up to 4 weeks, will the government consider extending the Phase 1 due date to allow OSTP enough time to approve Vendor eVAQ submissions?

The State has reviewed the request and determined that it is not in the State’s best interest to make this change.

17 3.14.2/RFP 25 Waive the requirement of a minimum contract value of $500,000 or use an aggregate or

See addendum 1 the DVBE participation requirement RFO section 3.15.3 is waived.

make it optional. DVBE contracts are capped at $249,999.99. Thus, even if the DVBE contractor had ten contracts at the maximum totally nearly $2.5M the company would be ineligible and seems unfair to DVBE. Any contracts more than $500k would be outside the scope of a DVBE, then there is no need to ask about DVBE for points because the contract could not be awarded about $250k.

18 Attachment 14 #10 & #11

Make these sections optional, not mandatory. An aggregate of combined business would be inclusionary. $500k minimum requirement is exclusionary towards small and new businesses

The State has reviewed the request and determined that it is not in the State’s best interest to make this change.

19 Attachment 16 #11, 12, 13

It is believed these PMP and project experience should be expanded to include formal educations. For example, a master in business administration or master of public administration should be included in viable experience.

The State has reviewed the request and determined that it is not in the State’s best interest to make this change.

20 Attachment 16 #11, 12, 13

It is believed pertinent military experience should added to accommodate DVBE entities.

Military project manager and command experience should be explicitly emphasized as quality experience. Many military leaders

The State has reviewed the request and determined that it is not in the State’s best interest to make this change.

have experience executing programs with hundreds of millions of dollars working in hostile and austere environments. Adding military experience and making applicable towards project management should be added to augment DVBE

21 Exhibit A - Business Need - 5: Analytics - 5.6

8 of 58 For UCR NIBRS reporting, will the national standard suffice, or does DCC require CA specific NIBRS requirements?

Yes, national standard is sufficient.

22 Exhibit A - Business Need - 5: Analytics - 5.14

9 of 58 Can DCC please provide examples of type of data to overlay?

The ability to overlay data that is within the database onto a map. For example, to be able to plot the addresses of cases onto a map to have a visual representation of where crimes are occurring.

23 Exhibit A - Business Need - 5: Analytics - 5.18

9 of 58 Can DCC please provide an example of type of data you would like to search for?

As an example, if a photo of an individual is uploaded into the system users could search for that file and compare against other files previously uploaded in the system.

24 Exhibit E - Functional and Non-Functional Requirements workbook - Non-functional requirement - 6

Tab 3 Will DCC be willing to configure SSO for the implementation?

DCC's expectation is that the vendor would set up and configure all components in the software solution related to SSO. Any configuration or setup outside of the software solution to allow for interaction with DCC's active directory or other resources will be completed in partnership with DCC.

25 N/A N/A Do DCC have any concerns with outbound connections with

DCC will have concerns with connecting to any sites that will have connectivity issues (including remote sites). The State internet sites that may cause connectivity issues?

requests that the vendor supply as much information as possible towards meeting the requirement in Exhibit E: Functional and Non-Functional Requirements - Bidder Approach Response.