Question and Answers.pdf

Questions & Answers

RFP # OregonBuys Bid Number S-10000-00000959, Internal Agency #5302 Unarmed Security Guard Services for the Oregon Department of Human Services offices located at 1431 Airport Lane, North Bend, OR 97459 and 2675 Colorado Ave., North bend, OR 97459 Q 1. Is there a budget cap they are looking not to exceed?

Answer: The estimated not-to-exceed amount for the five year term of this contract is $260,000.00.

Q 2. Do we need coverage for breaks?

Answer: The Program services will be performed for is not requesting coverage for the guard’s break times.

Q 3. Paragraph 3.23 and paragraph 4.52 seem to be contradictory to each other. Can this proposal be submitted through the mail or by parcel carrier?

Answer: Proposals may be submitted:

• electronically via OregonBuys;

• via Unites States Postal Services (USPS) aka mail; and

• Parcel Carriers FedEx, UPS, etc.

See Section 4.5 “PROPOSAL DELIERY OPTIONS” of the RFP stated below.

It is the sole responsibility of the Proposer to locate Mail and Parcel Carriers and is not the responsibility of the Agency.

4.5 PROPOSAL DELIVERY OPTIONS

Proposer is solely responsible for ensuring its Proposal is received by the SPC in accordance with the RFP requirements before Opening. Agency is not responsible for any delays in mail or by common carriers or by transmission errors or delays, or for any mis-delivery for any reason. A Proposal submitted by any means not authorized below will be rejected. The following delivery options are permitted for this RFP:

4.5.1 Delivery through OregonBuys

Proposal submission may be submitted electronically through OregonBuys at:

https://oregonbuys.gov/bso/ Detailed instructions on how to submit a Proposal can be found at OregonBuys Vendor Formal Solicitation Response.pdf

4.5.2 Delivery through Mail or Parcel Carrier

Proposals may be submitted through the mail, or via parcel carrier, and must be clearly labeled and submitted in a sealed envelope, package or box. The outside of the sealed submission must clearly identify the Proposer’s name and the RFP number. It must be sent to the attention of the SPC at the address listed on the Cover Page.

https://oregonbuys.gov/bso/ https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20Solicitation%20Response.pdf

4.5.3 Proposals, Submitted via email or fax WILL NOT BE ACCEPTED.

Q4. It says you are not accepting anymore quotes, can you still submit a proposal for this RFP?

Answer: Yes, Proposals may be submitted up until the date and time specified in the RFP document as amended. Proposers are responsible for checking OregonBuys for Amendments.

My understanding from the training is it must be done from that page am I mistaken?

Answer: The OregonBuys posting shows as open, please contact the OregonBuys Supplier Help Desk for specific submission access via email at support.oregonbuys@das.oregon.gov or via telephone at 1-855-800-5046 for assistance.

Double check to be sure you’re on “Seller” and not on “Seller Administrator”

This concludes the question and answer period of the RFP process. Thank you.

mailto:support.oregonbuys@das.oregon.gov

4.5 PROPOSAL DELIVERY OPTIONS