Question and Answer Set 1 B-15267 Newspaper Ads Proposed 2020 Illinois Const Amd.docx
DOCX document 16 KB Posted
- Solicitation number
- 20-350SOS-SOS35-B-15267
- Issued by
- Illinois
About this file
The document is a Question and Answer Set related to a State and Local Contract Opportunity issued by the Office of the Secretary of State of Illinois for newspaper advertisement placement services for the 2020 Proposed Constitutional Amendments. The Office is soliciting bids from vendors to provide these services, with no specific requirement for the ad type (display or classified). Vendors can have the publications produce the ad material as long as they provide a proof, and electronic tearsheets are acceptable as proof-of-performance. The Secretary of State will provide the proposed amendment text in all languages to the awarded vendor. The contract is anticipated to be awarded by or before June 30, 2020.
The total cost for the last similar advertising campaign in 2016 was $789,112.05. For this current opportunity, the Office does not anticipate spending over $1,000,000, though the program budget has varied historically from $578,000 in 2012 to $1,064,000 in 2014. There are no requirements for references, and pricing should not be expressed as a flat monthly amount, but rather as a markup percentage.
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Other files
| File | Type | Posted |
|---|---|---|
| Sample Ads English Hindi Spanish Chinese.pdf | ||
| Newpapers for Proposed Amendments.pdf | ||
| 2020 Proposed Const Amd Newspaper Adv IFB.docx | DOCX document | |
| Conroy Notice of Award~1.pdf |
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Text version
Question and Answers Newspaper Advertisements Proposed 2020 Illinois Constitutional Amendment
20-350SOS-SOS35-B-15267
1. What is the ad unit - mechanical dimensions?
We are not familiar with this terminology. Please clarify.
2. Are these ads to be placed as display ads or classified "tombstone" ads?
There is no requirement specifying the ad type. The proposed amendment must be printed in full in minimum 8 point type.
3. Can we have publications pub-set and produce the ad material, as long as they provide a proof?
Yes
4. Are electronic tearsheets acceptable as proof-of-performance?
Yes
5. Is it acceptable to have the English-language ad copy translated by media vendors publishing in languages other than English, and to have those media vendors produce the ad?
The Illinois Secretary of State (SOS )will provide the proposed amendment in all languages to the vendor.
6. Can the pricing/fee be expressed as a flat monthly amount (as opposed to a % markup)?
No.
7. What is the anticipated budget (or range) for this campaign?
SOS is unaware of the current cost of advertisements across all newspapers in the State of Illinois.
8. Is the actual ad copy to be used included in the English example that is included with this documentation, and can we get it in Word format?
SOS will provide the exact amendment to the awarded vendor in electronic format.
9. Do these ads need to be booked as "legal notice" classified ads?
There is no requirement regarding which section the notice must be published.
10. What is the accepted circulation verification resource?
Each newspaper should be available to provide verification of its circulation
11. What is the process for any titles that are not audited?
Please clarify your question.
12. When will the contract be awarded?
It is anticipated this contract will be awarded by or before June 30, 2020.
13. What was the actual 2014 campaign budget?
The total cost for advertising was $789,112.05 in 2016.
14. Also, on page 30, What do you mean by value of services performed at this location? Is it in reference to percentage performed in the U.S.?
Yes.
15. What was the total cost/budget for the last contract for this agreement?
The total cost for advertising was $789,112.05 in 2016.
16. Do you have a budget for this current agreement? If so, what would the budget be?
SOS does not anticipate spending over $1,000,000, but the program spent has varied from $578,000 in 2012 to $1,064,000 in 2014.
17. Within the IFB instructions in part A.9.2, it states, “if applicate the packet shall also contain References (Section 3, Part C.2)”, however I don’t see a Part C.2 in Section 3. Is there a certain form we should use for references?
There are no references required for this solicitation.
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