Question and Answer Posted 10.07.pdf

Bulk Fuel, Gasoline, Diesel, Marine, and Biodiesel Invitation to Bid (ITB)

No. 25-15100000-ITBv2

Questions and Answers

Questions and Answers

The Department has received the following questions through MFMP Sourcing, and the Department’s answers are provided in the table listed below:

No. Question Answer

1 Regarding Attachment G - Principal Place of Business, as we had paid for an outside attorney to review and respond for the previous bid, can we use the same completed forms dated in early September 2025 to go along with this new submission? Or are we required to get a new copy to get updated dates?

Yes, you can resubmit your completed Principal Place of Business form.

2 What was the reason for the rejection of the previous bid submissions?

The Department identified a technical issue affecting the ability to upload certain documents that Bidders were required to submit prior to ITB opening. The issue has been resolved for this solicitation (25-15100000-ITBv2).

3 Upon review of the new bid documentation, it appears the only differences from the previous documents are the Customer Indicator requirements in Attachment E – PUR 7801 Vendor Certification. Can you confirm this is the only change in documentation?

Correct.

4 Upon review of the new online submission requirements, it appears the only difference from the previous submission would be the inclusion of a means to upload Attachment B - Mandatory Responsive Requirements. Can you confirm this is the only change in submission requirements?

Correct.

5 Total Volume Estimates: Could you please provide any available information or historical data regarding the anticipated or average annual volume for each fuel product listed in the solicitation (Groups A–F)?

The Department does not have this information. Bidders may search purchase order information in The Florida Department of Financial Services Florida Accountability Contract Tracking System.

6 Previous Bid Tabulations: If available, I would also like to request the bid tabulations from the previous Bulk Fuel contract (No. 15100000-19-1) for reference.

Please refer to Exhibit 1.

7 If you could provide information on historical volumes and/or estimated volumes per product related to this solicitation.

Please refer to answer 5.

8 Scope of work only mentioned NOTE: Gallons listed below may be converted to liters.

3.4.1.1 Transport Delivery on this Term Contract shall be for a minimum of:

•6,000 gallons for a Delivery of gasoline;

•6,000 gallons for a Delivery of diesel; and •7,500 gallons for a combination load of gasoline and diesel.

Prices will be calculated for each Fuel product using the information in Section 3.2 of Attachment A, Scope of Work.

https://facts.fldfs.com/Search/ContractSearch.aspx

It does not describe total gallons for the contract.

2. 3.5.1 At a minimum the invoices are to provide the following information:

2. •Contractor’s name, contract number, actual date of Delivery, location of Delivery,Fuel manufacturer, and Fuel quantity delivered;

2. •DTN FastRacks Average Price based on the actual Delivery date and namedclosest terminal used for price;

2. •Exempted taxes, fees, credits, Markup, and other charges consisting of Delivery,Freight, Pump Off, Delay, Back Haul, Top Off, or tank maintenance charge;

2. •Downward adjustments due to unforeseen circumstances including but not limitedto erroneous orders, Fuel spills, Delivery of incorrect Fuel, and cross-fueling; and

2. •Total invoice price.

2. 3.5.2 To encourage transparency, all line item costs on all invoices shall include a

Are we to subscribe to DTN for pricing in order to invoice deliveries?

9 Can we request previous copy of awarded contract tabulation please.

Please refer to answer 6.

10 What's the difference in this ITBv2 from the original ITB? Please refer to answers 3 and 4.

11 What will you do if all bidders submit the same bids as their originals?

The Department will review all bids in accordance with the terms of the solicitation.

12 Did the markup sheet change between the original and version 2?

No.

13 Why were all bids rejected for ITB No: 25-15100000-ITB? Please refer to answer 2.

14 Could you please provide a copy of the current or existing contract for the Southern Region?

Please refer to the current state term contract: State Contracts and Agreements / State Purchasing / Business Operations - Florida Department of Management Services

15 Please confirm the payment terms. Please refer to the terms of Attachment F, Draft Term Contract, including Section 6 of the Enterprise Standard Terms and Conditions and Section 7 of the PUR 1000 (General Contract Conditions).

https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contract/bulk_fuel_gasoline_and_diesel https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contract/bulk_fuel_gasoline_and_diesel https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contract/bulk_fuel_gasoline_and_diesel https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contract/bulk_fuel_gasoline_and_diesel https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contract/bulk_fuel_gasoline_and_diesel https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contract/bulk_fuel_gasoline_and_diesel

Please provide a list of sites that have purchased from the State Contract in the last two years.

Please provide site delivery information (i.e. physical address, delivery hours / days of week).

Please provide tank types for each location (i.e. above or below ground storage).

Please provide estimated annual usage for each location.

What is the average delivery size received by each location?

Will site employees be available to provide tank inventories over the phone?

Will site employees be available to provide tank inventories via email?

Do the sites have telemetry systems for tank monitoring for keep full management?

Will the supplier be permitted to remotely monitor the telemetry system?

An award for this ITB will result in a state term contract for the state of Florida. Specific Customer needs will vary based on the Customer.

19 Should taxes be included in bidder’s price per gallon?

Should taxes be left out of bidder’s price per gallon and listed as separate line items on invoices?

Taxes are listed as separate line items on invoices and do not need to be included in a Bidder’s price per gallon.

Please refer to Section 3.2 of Attachment A, Scope of Work.

20 Is there a DBE participation percentage goal? Please refer to Section 2 of the ITB for information regarding the basis of award and award selection process.

21 What is your annual usage of Gasoline E10, Unleaded 87 Octane?

What is your annual usage of Diesel Fuel, Grade No. 2-D Ultra Low Sulfur?

What is your annual usage of Diesel Fuel, Red Dye Grade No. 2 Ultra Low Sulfur?

What is your annual usage of Marine Grade Gasoline- Ethanol-Free (90 Octane Minimum)?

What is your annual usage of Marine Diesel Fuel, Grade No.

2 with Biocide Additive?

What is your annual usage of Biodiesel Blend?

The Department does not have this information; specific Customer needs will vary.

22 Please provide a recent BOL for Diesel Fuel, Grade No. 2-D Ultra Low Sulfur.

Please provide a recent BOL for Diesel Fuel, Red Dye Grade No. 2 Ultra Low Sulfur.

Please provide a recent BOL for Marine Grade Gasoline- Ethanol-Free (90 Octane Minimum).

Please provide a recent BOL for Marine Diesel Fuel, Grade No. 2 with Biocide Additive.

Please provide a recent BOL for Biodiesel Blend.

Please provide a recent invoice for Gasoline E10, Unleaded 87 Octane.

Please provide a recent invoice for Diesel Fuel, Grade No. 2- D Ultra Low Sulfur.

The Department does not have this information. Bidders may search purchase order information in The Florida Department of Financial Services Florida Accountability Contract Tracking System.

Please provide a recent invoice for Diesel Fuel, Red Dye Grade No. 2 Ultra Low Sulfur.

Please provide a recent invoice for Marine Grade Gasoline- Ethanol-Free (90 Octane Minimum).

Please provide a recent invoice for Marine Diesel Fuel, Grade No. 2 with Biocide Additive.

Please provide a recent invoice for Biodiesel Blend.

Please provide a recent BOL for Gasoline E10, Unleaded 87 Octane.

23 What amount of Gasoline E10, Unleaded 87 Octane is delivered by Transport?

What amount of Diesel Fuel, Grade No. 2-D Ultra Low Sulfur is delivered by Transport?

What amount of Diesel Fuel, Red Dye Grade No. 2 Ultra Low Sulfur is delivered by Transport?

What amount of Marine Grade Gasoline-Ethanol-Free (90 Octane Minimum) is delivered by Transport?

What amount of Marine Diesel Fuel, Grade No. 2 with Biocide Additive is delivered by Transport?

What amount of Biodiesel Blend is delivered by Transport?

The Department does not have this information; specific Customer needs will vary.

24 What are your payment terms? (i.e. Net 30 days?)

Please refer to answer 15.

Agency Personnel:

Opened by: Stephanie Wyland, Associate Category Manager

Tabulated by: Stephanie Wyland, Associate Category Manager

Verified by: Jason Tuck, Associate Category Manager

Department of Management Services Office of the General Counsel - Agency Clerk 4050 Esplanade Way, Suite 160 Tallahassee, FL 32399-0950

Responsive Bidders Kimbles Aviation Logistical Services L. V. Hiers, Inc.

Mansfield Oil Company Petroleum Traders Corporation Pro Energy Fleet Fueling LLC

Non-Responsive Bidders Mellow Enterprises LLC Papco, Inc.

TAC

Non-Responsive Non-Responsive Non-Responsive

From: June 4, 2019 To: June 7, 2019

The following Bid Tabulation identifies the intended awarded vendor in yellow.

Responsive

Any protest concerning this agency decision shall be made in accordance with Sections 120.57(3) and 287.042(2) of the Florida Statutes and Chapter 28-110 of the Florida Administrative Code. Failure to file a protest within the 72 hour period as prescribed in Section 120.57(3), or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceeding under Chapter 120, Florida Statutes. Questions or communication to the Procurement Officer shall not constitute notice of a protest. Any protest concerning this agency decision must be timely received by the Agency Clerk at:

Responsive Responsive

Responsive

Pursuant to 287.057(23) of the Florida Statutes, "Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response."

Final award is contingent on completion of a signed and submitted contract, compliance with contract terms, conditions, and reporting requirements, and transaction fee reporting and payment. Alternate terms submitted are not accepted.

Basis of Award:

The Contract will be awarded to the responsible and responsive bidders with the lowest Calculated Markup for each fuel and delivery type in each of the four regions, as shown on the Markup Sheet (Attachment J). The Department may issue up to five awards for each fuel and delivery type in each of the four regions described in the Scope of Work (Attachment A).

Responsive

Bid Tabulation Solicitation Title: Bulk Fuel, Gasoline, and Diesel

Solicitation Number: 16-15100000-W

Solicitation Responses Due: May 14, 2019 at 10:00am ET

Posting Notice of Intended Award: June 3, 2019

Q&A Exhibit 1 (see Question #6 in the Q&A for ITB#25-15100000-ITBv2)

69a9f9fe-bf03-4456-bb68-e4e6d3d08432.pdf