Quarterly Newletter RFP Oct 2018.pdf

This is a Request for Proposal (RFP) issued by Van Buren Public Schools in Belleville, Michigan for quarterly newsletter publishing, printing, and mail preparation services (RFP #190000000007). The RFP seeks vendors to provide all or one of the following services: publishing/design, printing, and/or distribution of a quarterly newsletter. The newsletter will be distributed quarterly on August 15th, November 15th, February 15th, and May 15th. Proposals are due by October 15, 2018 at 10:00 AM local time, with a vendor bid meeting scheduled for October 8, 2018 at 9:00 AM. The bid opening will occur on October 15, 2018 at 10:05 AM. The newsletter will be between 16-20 magazine-formatted pages, sized 8.5" x 11", printed on 100lb offset gloss paper with saddle-stitched binding in full color, with an estimated print run of 25,000 newsletters per quarter.

The RFP package requires vendors to submit various documents including a signature page, bid proposal, statement of qualifications, notarized ethical standards and conflict of interest affidavits, certificate of liability insurance, and other assurances. Vendors must maintain specific insurance coverage including workers' compensation, commercial general liability, and motor vehicle liability insurance at prescribed limits. The school district serves approximately 4,750 students across five municipalities (Belleville, Canton, Sumpter, Van Buren Township, and Ypsilanti) and requires Every Door Direct Mailing distribution to these areas. A sample newsletter is included showing the district's current in-house produced publication featuring school news, events, and departmental updates.