Quadient Postage Funding_SOW_FY23 - Copy.docx

QUADIENT

POSTAGE FUNDING

STATEMENT OF WORK

Background and purpose

The Division of Mail Management Services (DMMS), Office of Research Services (ORS), provides mail services for the National Institutes of Health (NIH). These services include receipt, sortation, preparation, and delivery of incoming U.S. Postal Service (USPS) mail to NIH activities; preparation of outgoing mail for the USPS and other carriers (such as UPS, FedEx, etc.); Inter-office mail; distribution of flyers, memoranda, catalogs, publications, and other printed products from the NIH main mail facility to designated groups; and other incidental tasks associated with mail.

Mail processing and delivery services are provided to clients located in buildings on the NIH campus and in leased facilities located in and around Bethesda, Gaithersburg and Rockville, MD. Mail processing and distribution is provided via a hub and spoke system. The NIH Mail Operations Center, located at 16071 Industrial Dr, Gaithersburg MD 20877 serves as the operations hub.

The Mail Processing Systems are required to process and deliver outgoing mail services to the NIH Research Community. The Mail Processing Systems have a web-based connection compatible with the United States Postal Services (USPS) that tracks volumes and costs for the NIH Institutes by Cost Codes. The cost code information is provided to the NIH OFM to assess the NIH ICs postal budgets. Postage funding credit can only be provided by the vendor to ensure accurate accountability of the iX-9 metering systems.

A. General Requirements:

The Division of Mail Management Services (DMMS) is required to provide funding for postage and have a credit limit with Quadient, Inc Postage Funding to accommodate the NIH postage requirements. The postage funding will be applied to the Quadient postage meters used to process and affix postage to outgoing USPS mail services for the NIH ICs.

B. Location and Hours of Operation:

Postage funding will be applied at the following NIH locations:

· DMMS Main Mail Operations Center 16071 Industrial Dr, Gaithersburg MD 20877

· Building 10 – Mail Center (Room B1N111) and Pharmacy Department (Room 1N263) 10 Center Drive, Bethesda MD 20892 The hours of operation are 7:30 a.m. – 4:30 p.m., Monday thru Friday, except Federal holidays.

C. Invoice Requirements:

The contractor shall submit quarterly invoices to the National Institutes of Health, Office of Financial Management (Invoicing@nih.gov) and Division of Mail Management Services, 16071 Industrial Dr, Bethesda, MD 20892-3333. The invoices shall cite the invoice number, purchase order (PO) number, contract number, requisition number, Identification Number, and DUNS number.