QTR 4 Delivery Instructions.docx
DOCX document 16 KB Posted
- Attached to
- FCI Leavenworth QTR 4 Subsistence
- Solicitation number
- 15B40825Q00000002
About this file
The document is a Delivery Instructions file for a food service contract with FCI Leavenworth for the 4th Quarter of Fiscal Year 2025. The solicitation (15B40825Q00000002) is a firm fixed-price contract for food item delivery between July 1-18, 2025, issued by the Department of Justice Bureau of Prisons. Vendors must submit quotes using the provided spreadsheet, with pricing per unit, and only items with complete quantity and pricing information will be considered.
Detailed delivery requirements include strict temperature controls (34-41°F for non-frozen items, 0°F for frozen foods), mandatory palletization, and compliance with BOP National Menu Specifications. Vendors must mark Kosher items with appropriate symbols, and all products will undergo rigorous inspection. Critical contractual terms include a 3-day conditional receipt period for examination, mandatory return of signed purchase orders within 3 days, and potential performance penalties for non-compliance. Warehouse delivery hours are Monday through Friday, 7:00 am to 2:00 pm, with no deliveries accepted on federal holidays or before July 1st, 2025.
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Other files
| File | Type | Posted |
|---|---|---|
| Combined Solicitation and Synaposis QTR 4.docx | DOCX document | |
| 4th QTR FY 25 Specs High Rise.xlsx | XLSX spreadsheet |
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Text version
Fiscal Year: 2025 Quarter: 4th Institution: _FCI Leavenworth
DELIVERY SCHEDULE: DELIVERIES WILL NOT BE ACCEPTED BEFORE JULY 1st, 2025*** (unless authorized by the contracting officer) A complete delivery of all awarded items is expected between July 1 – July 18 (first month of the quarter), unless otherwise specified.
Warehouse Hours: Monday through Friday from 7:00 am to 2:00 pm.
Federal holiday deliveries will not be accepted.
If provided an award document (Purchase Order/Contract) it must be signed and returned to the contracting officer within 3 days of receiving it. If a signed copy is not received back within the 3 days your offer will be considered as withdrawn and the next available offer will be awarded.
Contractor failure to meet delivery schedules without an excusable delay and/or failure to conform to contract specifications will negatively affect the contractor’s history of past performance. Past performance information may be used by the Government to make future award decisions and/or may result in a finding that the quoter is not responsible for the award of future requirements.
DELIVERY REQUIREMENTS Warehouse Phone: (913) 682-8700 ext 1318
· All deliveries must be palletized unless prior arrangements were agreed to by warehouse staff.
· All non-frozen, perishable foods must be delivered between 34 degrees F and 41 degrees F.
· All frozen foods must be delivered hard frozen at 0 degrees F or below.
· Any product that indicates prior thawing will be refused.
· All certified religious diet items must be marked with the Kosher Symbol on individual packages, or the item will be refused.
· All items must strictly be in compliance with the BOP National Menu Specifications. Food Service Contractors have the responsibility of understanding these specifications. Contractors must obtain a copy of the National Menu Specifications prior to quoting.
· Items must meet the specifications on the quote sheet.
· Pouches/vacuum sealed bags will not be accepted in lieu of #10 cans.
· All items will be closely inspected.
· Some items may require thawing and cooking to determine specifications compliance.
· Receipt of delivery may be conditional for a period of three (3) days in order to allow for adequate examination and testing.
· Items that fail to meet specifications will be refused.
· Items which are conditionally received, and found to be unacceptable, must be picked up at the vendors’ expense within two (2) weeks of noncompliance notification. If the product is not picked up within two (2) weeks, it will be disposed of by warehouse staff.
File details come from the government source that posted it. Updated .