SolicitationCancellation.pdf

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AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 83

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NUMBER F365458-24-2000010

5. PROJECT NUMBER (If applicable)

36C786CODE

NATIONAL CEMETERY ADMINISTRATION CONTRACTING SERVICE

NCA Contracting Services 18434 Joplin Road

TRIANGLE, VA 22172

6. ISSUED BY CODE7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NUMBER

36C78624Q50331

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

08/01/2024

10A. MODIFICATION OF CONTRACT/ORDER

NUMBER

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning ____copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

No quotes received, awarding to vendor sole source using different PR.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print) April Graves

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV.

11/2016) Prescribed by GSA FAR (48 CFR) 53.243

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Table of Contents

Section Description Page Number

1 Continuation Sheet 3 Documents, Exhibits, or Attachments EOD End of Document

1 - S02 Solicitation Terms and Conditions.docx 2 - GLNC Blue Print.pptx

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Section 1 - Continuation Sheet

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0001 See Description Below

PSC: H171

QUALITY CONTROL-

FURNITURE

0.000000 JB

Description: Office Furniture / Work Stations

Period of Performance: 09/15/2024 - 11/30/2024

Reference Line: F365458-24-2000010 - 0001

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0002 See Description Below

PSC: H171

QUALITY CONTROL-

FURNITURE

0.000000 JB

Description: Storage & Pig-Tails

Period of Performance: 09/15/2024 - 11/30/2024

Reference Line: F365458-24-2000010 - 0002

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0003 See Description Below

PSC: H171

QUALITY CONTROL-

FURNITURE

0.000000 EA

Description: Office Chairs

Period of Performance: 09/15/2024 - 11/30/2024

Reference Line: F365458-24-2000010 - 0003

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0004 See Description Below

PSC: H171

QUALITY CONTROL-

FURNITURE

0.000000 JB

Description: Assembly of Furniture

Period of Performance: 09/15/2024 - 11/30/2024

Reference Line: F365458-24-2000010 - 0004

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Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0005 See Description Below

PSC: H171

QUALITY CONTROL-

FURNITURE

0.000000 JB

Description: Disassembly / Removal of old furniture

Period of Performance: 09/15/2024 - 11/30/2024

Reference Line: F365458-24-2000010 - 0005

Section 3 - Documents, Exhibits, or Attachments Title Dates Number of

Pages S02 Solicitation Terms and Conditions.docx 08/07/2024 GLNC Blue Print.pptx 08/05/2024 OperStandMeas_V5-1.pdf 08/05/2024

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36C78624Q0065

Table of Contents

B.1 STATEMENT OF WORK Office Furniture Replacement, Great Lakes National Cemetery . 1

SECTION C - CONTRACT CLAUSES

C.1 52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND

VEGETATION (APR 1984)

C.2 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-

DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

C.3 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.4 VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023)

(DEVIATION)

C.5 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.6 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.7 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.8 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2024)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 Wage Determination No.: 2015-4867

SECTION E - SOLICITATION PROVISIONS

E.1 SITE VISIT

E.2 QUOTATION PREPARATION INSTRUCTIONS

E.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.4 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

REPRESENTATION AND DISCLOSURES (DEC 2023)

E.5 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.6 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)

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B.1 STATEMENT OF WORK Office Furniture Replacement, Great Lakes National Cemetery

The Contractor shall provide all supervision, labor, equipment, materials, parts, tools, etc., required, and necessary to provide complete services to provide and install Office furniture, Chairs, File Storage and electrical pigtails for Great Lakes National Cemetery, as well as the removal of designated office furniture, chairs, and file storages at 4200 Belford Road, Holly MI 48442. The base need is for 12 fully outfitted standard workstations, 2 fully outfitted, oversized workstations and 6 additional storage cabinets.

I. Scope

Contractor shall inspect the Administration building at Great Lakes National Cemetery where the work is to be completed and ascertain the extent of the work deemed necessary and required to complete the work outlined herein (failure of the Contractor to fully inspect the facility prior to performing the work shall not relieve the Contractor from performing in accordance with the intent and meaning of the specifications without additional cost to the Government).

A. The Contractor shall submit a ‘Summary Report’ of Contractor’s findings, listing any deficiencies, and recommendations to the COR and Contracting Officer for review and approval prior to commencing any work.

B. The work shall include all aspects of the work needed to purchase and installation of new, as well as the removal and disposal of old, office barriers, desks, chairs, drawers, and any other applicable furniture inside the administration building at Great Lakes National Cemetery (See plan and list below) as stated and described herein and shall be in full compliance with all related specifications requirements, including, but not limited to, the Contractor providing all required necessary permit(s). All work required to achieve the satisfactory performance results shall be at the

Contractor's expense with no additional costs to the Government.

II. Furniture Specifications

A. Standard Equipment for workstations are as follows:

o Uniform in color and fabric, consisting of an either neutral tone (ex. greys, black, off-white) or earth tone (ex. browns, tans, forest green) type color pallet.

o Any fabric or material used should be resistance to wear and tear, stains, and provide easy cleaning. (Ex. Vinyl, laminate, or wood desktops /polyester, micro-fiber, leather, or woven fabrics for chairs.)

o Wall panel fabric to match color pallet (mid grade panel).

o Desk top work station to be a neutral P.Lam (mid grade).

o Individual electrical pig tails will be required for stations 1 and 2, 3, 4 and 5, 6 and 7, 8 and 9, 10 and 11, 12 and 13, and 14. A total of 8 pig tails are required to provide power to stations.

o Data will be provided in the existing walls.

o 1 Chair (per work station) shall be black, vented back with adjustable seat, and arm rests.

B. Specific Equipment for workstations/cubical equipment

a. Stations 1 – 8 & 10 – 13 :

o L shaped desk

Hight adjustable table, 24” deep with wire management.

Work surface, 24” deep

Provide 1 grommet on each side of desk 12” from the end.

o U shaped furniture partition

64” in height, o 1 hinged overhead storage units, (Optional 2nd unit)

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b. Station 9 (Oversized):

o U shaped desk, Hight adjustable table, 24” deep with wire management.

Work surface, 24” deep

Provide 1 grommet on each side of desk 12” from the end.

o U shaped furniture partition, 64” in height, o 1 hinged overhead storage units, (Optional 2nd unit) o 2 drawer lateral file, metal case and laminate front o 4 duplex at the panel base level o 1 task light o 1 power module (3), and USB (2) o 2 mobile drawer unit, 24” wide

c. Station 14 (Oversized) o U shaped furniture partition, Provide 1 grommet on each side of desk 12” from the end.

o U shaped desk, Hight adjustable table, 24” deep with wire management.

Work surface, 24” deep o 3 hinged overhead storage units, o 2 drawer lateral file, metal case and laminate front o 4 duplex at the panel base level o 1 task light o 1 power module (3), and USB (2) o 2 mobile drawer unit, 24” wide

d. File storage 1-6 o (6) 18” deep x 42” wide 3 drawer locking file cabinets

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C. Cubical Plan

a. Station 6, 7, 8

b. Stations 1-5, 10-13

- Contractor shall provide electrical pig tails/power modules 2 weeks prior to furniture install. Pig tails to be installed to wall by Cemetery.

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E. Equipment Plan

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III. Project Layouts

B. Location Map:

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C. (Projected New Office layout)

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D. Existing Site Photos:

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IV. Expectations of Work

A. Contractor shall coordinate with cemetery staff for all work to avoid or minimize any interruption of cemetery functions. Contractor shall perform daily clean-up and final clean-up and shall dispose of all waste materials properly off site. The Government will not provide receptacle(s) for disposal of debris related to this contract.

a. All unused materials from the project operations shall be removed from the cemetery property by the Contractor at Contractor’s expense.

b. Contractor shall haul away and dump all debris and waste products at an appropriate approved license disposal site.

c. Any areas disturbed in performance of this contract which may require restoration shall be restored by the Contractor and considered incidental to the contract.

d. Areas outside of the construction limits impacted by operations of the Contractor shall be returned to the state it was found prior to the construction.

Contractor shall provide the COR and Contracting Officer with daily/weekly progress summary reports and photos to show the progression of work.

B. Contractor shall repair and restore any Contractor caused damages to be as good as the original conditions. Upon completion of the work the Contractor’s On-site Superintendent, along with the

COR, shall inspect the completed work for satisfactory acceptability prior to Contractor de-mobilizing from the site.

C. All work shall be performed in a professional workmanship like manner. All adjacent disturbed surfaces shall be repaired to the same quality standards of the existing work and shall also match the adjacent areas. At the completion of the work and upon satisfactory acceptance by the

Government, the Contractor shall provide to the COR and Contracting Officer a certificate of

Warranty / Guarantee that all work done under this contract shall be free from defaults, faulty materials or workmanship for a minimum of one (1) year from the date of final acceptance.

Contractor hereby agrees to repair or replace deficiencies within the specified time frame by the direction of the Contracting Officer at Contractor's own expense and shall be corrected to the satisfaction of the Government.

D. INSPECTION OF PREMISES

Contractor should survey / inspect the buildings and cemetery site prior to submitting a bid/proposal/quote in order to be fully aware of the Scope of Services required and to adequately gather existing unit’s product information, model numbers and all necessary and matching standards and requirements. Failure to do so shall not relieve the successful offeror from performing in accordance with the strict intent and meaning of the specifications without additional cost to the Government.

Contractor shall perform a ‘Site Investigation’ to verify all dimensions/measurements and site conditions before start of the work or the ordering of any equipment, parts and or materials. Failure to do so shall not relieve the successful offeror from performing in accordance with the strict intent and meaning of the specifications without additional cost to the Government.

The Contractor must acquire the COR’s approval once materials have been approved to start the work.

All work shall be performed in a professional workmanship like manner, adhere to all applicable NCA standards, be done in strict accordance with the requirements set forth herein, manufacturer’s requirements, installation guidelines; and be in accordance with applicable Federal, State and Local codes and regulations; inclusive of applicable OSHA Construction Safety Guidelines.

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Any electrical work shall be in accordance with the latest edition of the National Electrical Code (NEC) and local building codes. Failure to do so shall not relieve the Contractor from performing in accordance with the strict intent and meaning of the specifications without additional cost to the Government.

E. PERIOD OF PERFORMANCE

The Contractor shall complete all work including submittals, reviews, quality control, repair/construction services, punch list corrections, clean up, invoicing and closeouts documentation submittal within thirty

(30) calendar days of Government issuance of the Notice of Award.

F. WORK HOURS

Normal services work hours for this project shall not be during cemetery operations. Work should be conducted between 4:00p.m. to 10:30 p.m., EST Monday through Friday, and/or Saturday and Sunday

8:00am to 4:30pm, excluding any Federal Holidays. Cemetery Representative will be on-sight.

Contractor work hours may be modified only by written approval of the Contracting Officer, at no additional cost to the Government.

The Contractor may request authorization in advance from the Contracting Officer to work outside of normal service hours at no additional cost to the Government. Written Authorization must be pre-approved in advance and prior to working and is at the sole discretion of the Contracting Officer.

Contractor, Contractor’s employees, and sub-contractors must check-in with the COR, daily, upon arrival at Great Lakes National Cemetery prior to beginning any work and prior to departing the facility/property after the day’s work is completed.

The Contractor shall coordinate with the COR to establish a work schedule and to ensure that no work is being performed at the immediate site of a scheduled interment or ceremony. The Contractor shall be responsible for ensuring that no contract work causes any funeral, ceremony, procession, or visitation to be delayed, altered, or otherwise impacted in such a way that the dignity or security of the event is compromised.

G. HOLIDAYS

The following federal holidays are observed:

New Year's Day - January 1

Martin Luther King's Birthday - 3rd Monday in January

President's Day - 3rd Monday in February

Memorial Day - Last Monday in May

Juneteenth- June 19

Independence Day - July 4

Labor Day - 1st Monday in September

Columbus Day - 2nd Monday in October

Veterans Day - November 11

Thanksgiving Day - 4th Thursday in November

Christmas Day - December 25

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And any other holiday proclaimed by the President as a Federal Holiday. When a holiday falls on a

Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a holiday.

H. CONTRACTOR QUALITY CONTROL

The Contractor’s Site Superintendent will:

a. be on site, at all times, whenever work is being performed by Contractor or subcontractors’ employees, to ensure adequately supervision and communication;

b. review and approve submittals;

c. inspect the quality of work performed; and

d. certify the completed work for payment and other purposes.

Note that there may be infrequent stoppages in work at the order of the Contracting Officers

Representative (COR) due to burial services being conducted in the area. Contractor will meet with COR at the start of each workday to ensure that no construction activities will interfere with burials on that specific day.

I. CONTRACTOR'S RESPONSIBILITIES

The Contractor will be responsible for ensuring that all work is done in a manner that safeguards NCA visitors, employees, and the public. Contractor shall obtain all necessary licenses and/or permits required to perform this work. Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employees' fault or negligence. Contractor shall maintain personal liability and property damage insurance prescribed by the laws of the State of Michigan.

J. NATIONAL CEMETERY ADMINISTRATION DIGNITY STANDARDS

1. Every action by contractor personnel at a National Cemetery must be performed with the special care, reverence, dignity, and respect that acknowledge the cemetery as the final resting place that commemorates the service and sacrifice those service members, Veterans, and their families made for our Nation. Critically important is the awareness, required of the contractor employees, of the remains buried in the grounds where the work is performed. The utmost care must be given to these remains and the headstones and flat grave markers that mark those gravesites and memorialize the service of individuals.

a. Contractors cannot walk, stand, lean, sit or jump on headstones or markers. Nor can they drive over them. Contractor personnel should use tools approved by the Contracting Officer

Representative (COR), such as shovels, pry bars or pinch bars to lift flat markers out of the ground; pickaxes are not an acceptable tool.

b. No tools, equipment or other items will be placed or leaned on headstones or markers. Once headstones/markers are removed from the socket, do not place on dirt piles or mud; they should be carefully placed on each associated gravesite and protected in such a way as to prevent any soiling and be out of the way of any other work.

c. Contractor shall be responsible for replacing damaged headstones and markers and for restoring turf damaged during performance of this work.

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d. Additionally, should any activity result in the exposure and/or damage to any remains, container for remains (i.e., casket or urn), or outer burial container, the Contractor must contact the COR, Director/Assistant Director, and Contracting Officer (CO) for guidance.

2. Any doubts as to proper procedures shall be brought to the attention of the d CO for guidance or resolution.

3. The Contractor is required to discuss the guidance with their employees and have each employee sign a statement of compliance and deliver the signed statement to the COR before work may begin.

K. STANDARDS OF EMPLOYEE CONDUCT

The National Cemetery Administration (NCA) are national shrines that honors Veterans with a final resting place and lasting memorials that commemorate their service to our Nation. The standards of work, appearance, and procedures performed by Contractors at National Cemeteries shall reflect this nation’s concern for those interred there. Due to the sensitive mission of the cemetery, Contractor’s personnel must exercise and exhibit absolute decorum, composure, and stability at all times.

As the work being performed is at a National Cemetery all Contractor’s employee must always look professional and neat in appearance; and be fully clothed to include upper garment to cover the body from the waist to neck and long pants or slacks. The Contractor shall require its employees, including subcontractors, to wear distinctive visible identification at all times for easy identification while on NCA premises. Contractor and Contractor’s personnel (including subcontractor and their employees) shall be required to adhere to the standards of dress and conduct while performing work on the National

Cemetery. These standards and regulations are enforceable under Title 38, U.S.C. Section 218.

Contractor’s personnel shall:

a. be fully clothed at all times, to include long slacks or pants and shirt, buttoned up from neck to waist.

Clothing will be clean each day. Any soiled clothing should be Cemetery work-related that day. Tank tops as outer garments are prohibited. Tee-shirts will have the company logo visibly displayed.

Shoes/boots will have no holes or loose soles. Steel-toed shoes shall be required in accordance with

OSHA. Contractor employees shall maintain personal hygiene.

b. not engage in loud or boisterous behavior or use profane or abusive language. Shall show proper reverence during committal service.

c. not eat or drink beverages except water or non-alcoholic drinks while in work area or in sight of committal service area during a service. Use of intoxicating beverages and/or drugs is strictly prohibited.

d. not lean, sit or stand on or against headstones, markers, or monuments. No tools, equipment or other items will be placed or leaned on headstones or monuments at any time. Contractor personnel shall not drive over headstones, markers, or monuments.

e. only smoke in smoking areas, as designated by the COR. All other areas are designated as NO

SMOKING.

Contractor must discuss the guidance in this paragraph with its employees and all subcontractors. Any doubts as to proper procedures shall be brought to the attention of the COR and Contracting Officer for guidance or resolution. Contractor and subcontractor employee shall sign a Statement of Compliance (if applicable); and shall deliver the signed statements to the COR before work may begin or before any new employee is allowed to work on Cemetery grounds.

Contractor shall be responsible for maintaining satisfactory standards of personnel conduct and work performance and shall administer disciplinary action as required. Contractor is expected to remove any

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Government. If the Contractor fails to act in this regard, or the reason for a removal is immediately required to protect the interests of the Government, the COR may direct the removal of an employee from the premises. Contractor’s objections to any such action will be referred to the Contacting Officer for final resolution; however, the Contractor will first immediately comply with the COR’s direction pending the Contacting Officer final resolution at a later time or date. The Contractor will not be due any type of compensation for their costs incurred as a result of an employee being removed for cause; unless the removal is directed by the COR and is later found invalid and/or unreasonable by the Contracting Officer.

L. USE OF CEMETERY FACILITIES

a. The Government will not be responsible for any loss, damage, or theft of Contractor items, nor will free telephone service be provided. Contractor shall be responsible for acceptable standards of housekeeping and custodial maintenance of both National Cemetery Administration facilities and

Contractor-installed facilities used by the Contractor's employees.

b. The Government will NOT furnish a storage building or area at the Cemetery site for use by the

Contractor to store supplies and equipment. Contractor shall be responsible and required to provide and remove the material, equipment, tools and supplies to perform operations daily.

c. The Government will NOT furnish a rest room facility to include temporary port-o-pots and will not be allowed on the grounds.

d. Any hazardous substance that is used and which is a standard practice within the cemetery industry must be handled, stored, and transferred in accordance with all Occupational Safety and Health

Administration (OSHA), Environment Protection Agency (EPA), and Department of Transportation

(DOT) laws, regulations, and recommendations.

e. The Contractor will be responsible for safely storing any chemicals, pesticides, herbicides, cleaning solutions, etc. in accordance with manufacturers recommendations. SDS (Safety Data Sheet) is required for any/all chemicals, pesticides, herbicides and cleaning solutions.

f. Electricity, water and phone services will NOT be furnished by the Government for the Contractor’s.

M. CONSTRUCTION DURING CEMETERY FUNCTIONS

a. The burial activities at a National Cemetery will take precedence over other contract activities.

Contractor shall cooperate and coordinate with the COR or authorized designee, in arranging schedule to cause the least possible interference with cemetery activities in actual burial areas. The

COR or a representative shall furnish the Contractor with a schedule of all interments and/or ceremonies no later than the close of business of the day prior to the scheduled event.

b. Work noise during the interment services shall not disturb the service. Trucks and workmen shall not pass through the service area during this period. Contractor personnel shall not operate motorized equipment or conduct other commercial activities during interment services.

c. Execute work in such a manner as to interfere as little as possible with work being done by others. To minimize contract activity interference with flow of cemetery traffic, keep roads, walks and entrances to grounds, parking and occupied areas of buildings clear of materials, debris and standing equipment/vehicles at all times. At least one (1) lane must be open to traffic at all times.

4. Due to the sensitive mission of the Cemetery, the work could occasionally involve contact with and/or exposure to grieving individuals. Contractor personnel shall exercise and exhibit absolute decorum, composure and stability at all times and refer such individuals to Cemetery staff.

N. HISTORIC PRESERVATION

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When the Contractor or any of the Contractor's employees, prior to, or during the service work, are advised of or discover any possible archeological, historical and/or cultural resources, the Contractor shall immediately notify the COR verbally, and then with a written follow up.

O. AUTHORITIES OF GOVERNMENT PERSONNEL

Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor. The Government will provide, at the time of contract award, a list of Government personnel authorized to act as CORs.

P. EXPOSURE OR ACCIDENTAL DISCOVERY OF REMAINS

Should any on-site activity, incident, emergency, or disaster result in exposure and/or damage to any remains, container for remains (i.e., casket or urn), or outer burial container, the Contractor shall

IMMEDIATELY notify the Cemetery Director, the COR and/or the CO; take immediate steps to protect and render safe any exposed remains; and stop any further work that could affect those remains or grave site until the Cemetery Director provides the Contractor guidance regarding disposition of the remains and permission to proceed.

Q. GENERAL

Contractor shall NOT mobilize on site until all Kick-Off meeting, Documentation and Submittals have been submitted, reviewed, and accepted by the NCA. The Contracting Officer shall provide written notification approval to mobilize.

1. WORK ENVIRONMENT AND WEATHER CONDITIONS

a. All work under this service Contract will be performed outdoors and personnel performing these services will be exposed to wind, heat, sun, cold, dampness, frost, fog, and rain. These conditions, may, at times, be extreme. The Contractor shall take all necessary precautions to protect his/her employees from the elements to the maximum practicable extent. Weather will not be considered an excusable delay in meeting specifications or project schedule.

b. The Contractor understands that it may be necessary to work throughout all weather conditions and to apply additional labor and equipment as necessary to meet deadlines, at no additional cost to the Government.

c. If weather conditions are such that the work performed may cause more damage to the Cemetery grounds than good, the COR has the authority to stop work until conditions improve and the CO directs continuation of performance.

d. If adverse weather conditions are the basis for a Claim for additional time, such Claim shall be documented by data substantiating that weather conditions were abnormal for the period of time, could not have been reasonably anticipated and had an adverse effect on the scheduled construction.

2. OPERATIONS

a. It is understood the Government will not be held responsible for any damage to or loss of the

Contractor’s equipment, materials, supplies or the like which may result from vandalism, theft etc. while on site. The Contractor shall be responsible for maintaining fire extinguishers and other safety equipment.

b. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

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c. All utilities to this area are the responsibility of the Contractor. Electrical power is to be supplied by either a Contractor-owned generator or by the local power company. Secondary service runs and the cost of power are the Contractor’s responsibility.

d. The Contractor would then be responsible for delivering and removing all necessary equipment and supplies daily.

3. DISPOSAL AND RETENTION

a. The Contractor shall be responsible for cleaning cemetery structures, headstones/flat makers, monuments, and roadways that are soiled or stained as a result of Contractor’s performance. The

Contractor shall wash-down with water all soiled or stained structures headstones/flat markers, and monuments at the end of each workday Any such washing/cleaning shall be brought to the immediate attention of the COR prior to washing/cleaning.

b. At the end of each workday the Contractor shall properly remove and dispose all debris from the

Cemetery site resulting from the work.

The Contractor shall always ensure that rubbish and trash generated by the Contractor is kept clear of vehicular and pedestrian traffic throughout the site.

c. The Government will not provide receptacle(s) for disposal of debris related to this contract. The

Contractor shall provide its own means of removing debris.

The Contractor shall dispose of all debris and other waste materials at a licensed off-site landfill.

d. The Contractor shall haul away and dispose of all hazardous waste in accordance with the

Resource Conservation and Recovery Act (RCRA) and all other applicable Federal, State, and

Local law and regulations. On-installation storage or disposal of hazardous waste is NOT allowed.

e. At the completion of the project the Contractors shall be responsible for properly removing and disposing of all debris from Government property. All debris and packaging shall be properly removed and disposed of by the Contractor to an approved offsite disposal site or recycling center in compliance with State and Local ordinances.

4. PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES,

AND IMPROVEMENTS

a. Restore any areas disturbed in performance of this contract which may require restoration (as deemed appropriate by the COR); and will be deemed incidental to the contract. Areas outside of the construction limits impacted by operations of the contract shall be returned to the state it was found prior to the construction services. All adjacent disturbed surfaces shall be repaired to the same quality standards of the existing work and shall also match the adjacent areas.

b. Damage to Government property: The Contractor (including Contractor’s employees, subcontractors, consultants or the like) shall be responsible for repair or replacement of any

Contractor damaged cemetery structure, to include: turf, curb, road pavement, headstones or markers, valve boxes, grid monument control markers, trees, plant beds, etc., which are chipped, marred, damaged and/or ruined at the fault of the Contractor. The Contractor shall bear all costs associated with replacement and reinstallation. All adjacent disturbed surfaces shall be repaired to the same quality standards of the existing work and shall also match the adjacent areas. Any such damage shall be brought to the immediate attention of the COR prior to repair, replacement, or installation.

c. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site that are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only

Document Number: 36C78624Q50331 CANCELLED Page 23 of 83 remove trees when specifically authorized to do so by the COR and shall avoid damaging vegetation that will remain in place.

If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workmen, the Contractor shall trim those limbs or branches with a clean cut and remove and properly dispose of from the site as defined herein.

d. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall immediately notify the COR of any such occurrence and repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

e. Protection of Existing Utilities: Contractor shall be responsible for damages to utilities, above and below ground.

5. RESTORATION

a. Contractor shall remove, cut, alter, replace, patch and repair existing work as necessary. Except as otherwise shown or specified, do not disturb any water, steam, gas, or electric services without prior approval of the COR or Contracting Officer. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed.

Materials and workmanship used in restoring work shall conform in type and quality to that of original construction, except as otherwise shown or specified.

b. Upon completion of the contract work any existing cemetery features (lawns, paving, roads, and walks) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work. All restoration work shall be accomplished without undue delay.

c. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workmen/subcontractors to existing cemetery infrastructure.

6. USE OF ROADWAYS

The Contractor will be responsible for traffic control and shall obtain, erect, maintain and remove all signs, barricades, flagmen and other traffic control devices as may be necessary for the purpose of regulating, warning or guiding traffic. All traffic control protection will be considered incidental to the cost of the contract. The Contractor shall, under regulations prescribed by the Contracting Officer or

COR, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the COR or Contracting Officer. The route of construction traffic to and from the project site shall be clear of debris at all times as well as the required safety signage and barricades for the safe passage of visitors. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any

Federal, State, or local law or regulation.

When it is necessary to cross curbs or sidewalks, or similar construction the Contractor shall protect them from damage by well-constructed bridges. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

7. AVAILABILITY AND USE OF UTILITY SERVICES

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a. Water: A water system is not available. The Contractor shall provide and utilize portable water when needed.

b. Electricity: In case the Contractor requires electricity while in performance of this Contract, the

Contractor shall provide and utilize portable generators as necessary to complete the work.

8. WORK PERFORMED ON SITE BY OTHERS

The Government may undertake or award other contracts for additional work at or near the site of work for this contract. The Contractor shall fully cooperate with any other contractors and with Government employees and shall carefully adapt scheduling and performance of work, and needing any direction, it shall be provided by the CO.

The Contractor’s Superintendent shall be responsible for reporting to the COR any problems or questions that may arise with any other personnel on site during the period of performance of this contract. The

Contractor’s Superintendent shall not take it upon him or herself to resolve any problems or issues with other on-site Contractors or employees, but rather will leave it to the COR to resolve the issue.

9. REPORTING AND RECORD KEEPING

a. A list of scheduled ceremonies will be provided to the Contractor’s Superintendent the week prior to the scheduled events, and a list of scheduled committal services will be provided daily.

Contractor’s Superintendent shall be solely responsible for ensuring that no contract work causes any committal service, ceremony, procession or visitation to be delayed, altered, or otherwise impacted in such a way that the dignity or security of the event is compromised.

b. The Contractor shall be solely responsible for staying abreast of all such upcoming events and when in doubt, Contractor must ask the COR.

10. CONTRACTOR-FURNISHED ITEMS

a. Contractor shall be responsible for supplying all equipment, personnel, tools, supplies and materials necessary to perform the services required by this contract.

Contractor-furnished items necessary to perform work as required under this contract shall be furnished, maintained and operated by the contractor and shall be consistent and fully compliant with all applicable OSHA, Federal, State, County, City laws, ordinances and regulations.

b. Contractor shall be responsible for the supply, maintenance and repair of all Contractor-owned equipment. This includes minor maintenance/repair and minor operating parts for equipment such as lubrication, oil changes, spark plugs, gaskets, cotter pins/keys, electric extension cords, etc., to keep all equipment in good operational condition throughout the period of performance of this contract. No Contractor equipment maintenance repairs of any kind can be done on Cemetery property.

c. Contractor shall be responsible for ensuring that all his/her motor vehicles and equipment meet

State inspection, safety, licensing, registration, and insurance requirements.

d. Only Contractor equipment and supplies (property) required to perform work under this contract shall be used on cemetery property. No personal property, equipment, or vehicles shall be staged on the cemetery premises.

11. GOVERNMENT’S RESPONSIBILITIES

a. Prior to Contractor mobilizing or commencing work, the COR will inform the Contractor of any known damages to the cemetery grounds, headstones/markers or any other areas that the

Contractor is unaware of and not responsible for.

b. The Government will not provide the Contractor with any equipment and materials storage, furnishings, fuel storage, equipment, materials, restrooms, or telephones. Utilities will be provided as defined in “AVAILABILITY AND USE OF UTILITY SERVICES”.

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c. Notification of Non-Compliance: The COR will notify the Contractor of any detected non-compliance with the foregoing requirements. The Contractor shall take immediate corrective action after receipt of such notice. Such notice, when delivered to the Contractor at the work site, shall be deemed sufficient for the purpose of notification.

If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order ceasing all or part of the work until satisfactory corrective action has been taken.

No part of the time lost due to such cessation direction shall be made the subject of claim for extension of time for excess costs or damages by the Contractor.

12. CLEANUP

Contractor shall thoroughly clean up the work area at the end of each day’s work and at the completion of the project. Contractor must remove and properly dispose of all debris, materials, equipment, and substances daily, at the end/completion of the work/job. Contractor shall leave the premises clean and free of waste, scrap, equipment or other material delivered to the site by the Contractor or contractor’s personnel.

a. Contractor shall request authorization from the COR prior to disposing of any Government owned materials, equipment or property.

b. Contractor shall properly remove and dispose all debris from government property. Disposal of debris, materials, equipment, and substances shall be in accordance with applicable

Federal/State/local and environmental laws, rules and/or regulations.

c. Contractor shall provide, if requested, shipping manifest and documentation of proper disposal of any debris, materials, equipment, and substances prior to final payment. Contractor shall ensure and provide appropriate documentation to the COR that all applicable hazardous waste, haulers, and disposal facilities are properly certified or licensed.

d. The project site shall be protected and/or restored to a condition equal to that existing prior to the commencement of work.

13. PERSONAL PROTECTIVE EQUIPMENT

Contractor shall provide Personal Protective Equipment (PPE), proper safety signage; and must provide and have in place: fire extinguishers, cones, barricades etc., to protect the safety of visitors, patients, employees and tenants. The Contractor shall not be permitted to work if the proper safety equipment/items are missing; and shall be asked to leave the area/facility.

14. SAFETY DATA SHEETS

Contractor shall provide the COR with a copy of the Label of any product, material and/or chemical that is potential hazardous, as well as the Safety Data Sheets (SDS), before any such product, material and/or chemical is used.

15. MATERIAL STORAGE

There will be No on-site office or on-site storage/office container allowed. The contractor shall provide

‘just in time delivery and pickup’. The Contractor shall coordinate with the COR for material storage/staging within the work area. The storage/staging of equipment, materials or supplies must have prior COR approval.

a. Tools/Staging: Contractor shall provide its own required tools, ladders and equipment to complete the work.

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b. Operating vehicles/equipment: Contractors shall not leave operating vehicles/equipment unattended at any time and all shall ensure that vehicle/equipment keys are removed when not in operation.

16. SMOKING

Smoking is ONLY allowed at designed “Smoking” area identified by the cemetery. Smoking is not permitted inside any cemetery buildings. Smoking is not prohibited within twenty-five feet from

Entrances, Exits, Operable Windows, and Ventilation intakes that serve an enclosed area(s).

17. NOISE

The Contractor / Contractor personnel shall not engage in loud or boisterous behavior, angry outbursts or use profane or abusive language at any time on Government property. The playing of loud music radios and/or electronic games/devices is not permitted. Two-way communications radios shall be allowed where broadcast frequency is approved by the COR.

Contractor shall coordinate and schedule any noise making activities with the COR. For any noise making work activities, the Contractor must provide written notification to the COR and the COR will schedule and provide written authorization to proceed within three (3) business days in advance of the proposed activity.

18. FIRE-SEAL

If applicable, Contractor shall fire-seal all penetrations through any wall or floor with UL-Listed fire rated assemblies or materials.

19. FUMES

Any fume producing activities shall be scheduled after regular business hours unless written permission has been granted by the COR. The Contractor shall be responsible for all ventilation necessary to evacuate and prevent fumes from entering the building(s).

20. HOT WORK PERMIT

Any work or operation involving open flame or producing heat and/or sparks, (burning, welding or similar operation) that is capable of initiating fires or explosions will require a “Hot Work Permit”. The

Contractor shall request a “Hot Work Permit” from the COR, a minimum of one (1) business day prior to the work activity.

This work shall include, but shall not be limited to, processes such as arc welding, oxy-fuel gas welding, open- flame soldering, brazing, thermal spraying, oxygen cutting, arc cutting, chipping, grinding, heat treating, sand blasting, torch-applied roofing, chemical welding and light horizontal welding.

21. PHOTOGRAPHY

Photography of employees, visitors, volunteers, and others on NCA premises is strictly prohibited.

Photographing of NCA premises (buildings, grounds, property, site) is allowed ONLY with written permission from the COR.

22. SECURITY & SAFETY

Contractor, Contractor’s employees and sub-contractors shall follow all VA Policies, Standard Operating

Procedures, applicable Laws and Regulations while on VA property. Violations of VA Policies, Standard Operating Procedures, applicable Laws and Regulations may result in citation and disciplinary measures for persons violating the VA Policies, Standard Operating Procedures, applicable Laws and

Regulations.

Document Number: 36C78624Q50331 CANCELLED Page 27 of 83 a Contractor, Contractor’s employees and sub-contractors shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract.

b Contractor, Contractor’s employees and sub-contractors shall comply with VA Security

Management program.

c Contractor shall not employ any person who is an…