INSTRUCTIONS TO OFFERORS Final 22 April 2024.pdf

INSTRUCTIONS TO OFFERORS:

Interested Offerors MUST be registered with the System of Award Management (SAM) at http://www.sam.gov and must compete the Online Representations and Certifications Application

(ORCA) at http://www.sam.gov prior to the solicitation closing date. Failure to comply will result in the offeror being considered Ineligible.

All offers are to be submitted to the Contracting Officer, via email at gerald.liddell@va.gov no later than

3:00PM EST on 5/7/2024. IT IS THE RESPONSIBILITY OF THE OFFEROR TO SUBMIT

THEIR BEST OFFER AT THE TIME QUOTES ARE DUE.

QUOTATION PREPARATON INSTRUCTIONS: Offerors shall submit quotes in four (4) separate Adobe Acrobat (.pdf) documents identifying each .pdf document as Volumes A, Volume B, Volume C, and Volume D. Interested Offerors who fail to submit the four (4) separate .pdf documents will be considered Ineligible.

Company Information (Volume A)

Offerors shall submit a SINGLE PACKAGE via email to gerald.liddell@va.gov include the solicitation in number in the subject line of email. The package shall include:

• ORIGINAL - RESPONSE TO RFQ

• Block 30 of SF 1449, contract signature block signed.

• PRICE/COST SCHEDULE, unit price, amount, and grand total amount.

• Quoters shall complete and signed 852.219-75 VA NOTICE OF LIMITATIONS ON

SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND

CONSTRUCTION (JAN 2023)

Technical Proposal (Volume B)

The following shall be included as part of the Offeror’s technical submission, Volume B:

• A resume for a technically acceptable Site Manager who is knowledgeable in manage, directing and overseeing a project of comparable size.

• The contractor’s capability statement, not to exceed 20 pages, demonstrating how it will meet the technical requirements of this solicitation. The contractor’s capability statement should not copy or restate directly from the solicitation.

• List of equipment/vehicles to be used.

• List the names of qualifications of sub-contractors, if applicable.

Past Performance (Volume C)

The following shall be included as part of the Offeror’s Past Performance submission, Volume.

C: Past Performance Questionnaire (Attachment D) from at least three (3) references in the last five (5) years. Past Performance information provided must be similar to the required service(s).

EVALUATION PROCESS:

The Government intends to award a Firm Fixed Price contract resulting from this Solicitation to the responsible Offeror whose Offer/Quote provides the best benefit to the Government, price and other mailto:gerald.liddell@va.gov factors considered. Quotations/Offers will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which response represents the “best” as a whole.

Comparative Evaluations is the act of comparing two or more offers or proposal in response to the RFQ.

Proposals will be evaluated by performing a direct comparison of one offer with another in a uniform manner to determine which provides the government with is needed, as identified in the RFQ. The comparison also performed to compare each offeror to one another to determine which provides the best benefit to the government. The government reserves the right to consider a response that offers more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced offeror that provides additional benefits. The government also has the has the discretion to make an award based on whether the lowest priced of the quotations/offers having the highest past performance rating possible represents the best benefit to the government.

Factor 1: Technical

Technical Approach and Understanding of the Work:

Offer shall be evaluated in accordance with the criteria contained in the Statement of Work and on how well the technical approach meets the Government requirements. Technical approach will be evaluated for the following:

1. The vendor provided a resume for a technically acceptable “Site Manager” who will be responsible for the following: Directing, overseeing, and coordinating the work involved.

2. The vendor provided a copy of a capability statement.

3. The vendor provided list of equipment to be used.

4. The qualification of sub-contractor provided by vendor.

Factor 2: Past Performances

Past performance shall be evaluated based on the Offer’s technical qualifications on projects within the last 5 years that are comparable in size, complexity, and scope. Past Performance information shall be obtained by the following methods.

1. The Contracting Officer’s knowledge of previous experience with the service being acquired.

2. Customer past performance questionnaire replies.

3. The Contractor Performance Assessment Reporting System (CPARS) at https://www.cpars.gov

Factor 3: Price

Proposed price will be evaluated for Reasonableness.

Submission via email to: gerald.liddell@va.com mailto:gerald.liddell@va.com

Subject line: 36C78624Q50203 Company Name

Submission deadline: May 7, 2024, 3:00 PM EST

Do not make any changes to the files or the format of the files of the Solicitation and any attachments.

Offerors who make any changes without prior written consent from the CO may be eliminated from further consideration.

End of Document