Combined Synopsis Solicitation.pdf

GENERAL INFORMATION:

Document Type: Combined Synopsis Solicitation

Title/Description: Water Treatment at Jacksonville National Cemetery

Solicitation Number: 36C78624Q50184

Post Date: 07/09/2024

Original Response Date: 07/23/2024 at 10:00am Eastern

Applicable NAICS: 221310

Classification Code: H946

Set Aside Type: 100% Service Disabled Veteran Owned Small Business (SDVOSB)

Period of Performance: One base year and four (4) one year options, if exercised by the Government.

Issuing Contracting Office: Department of Veterans Affairs National Cemetery Administration, Contract Services 18434 Joplin Road Triangle, VA 22172

Place of Performance: Jacksonville National Cemetery 4083 Lannie Road

Jacksonville, FL 32218

Attachments: A. Price Schedule (excel spreadsheet) B. Statement of Work C. Past Performance Questionnaire

D. Services Wage Determination No.: 2015-4539, Revision No.: 23, Date of Last Revision: 5/07/2024 E. VAAR Clause 852.219-75

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ), solicitation number 36C78624Q50184.

This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2024-03. Eff. 2/23/2024

This a competitive, open market solicitation that is 100% set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB).

NORTH AMERICAN INDUSTRIAL CLASSIFICATION SYSTEM (NAICS) CODE:

The (NAICS) code for this procurement is 221310. The business size standard number of employees is $41 Million.

This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. This is an all-or-none requirement, and partial offers will be deemed unresponsive and will not be evaluated.

The U.S. Department of Veteran Affairs, National Cemetery Administration, anticipates the award of a Firm-Fixed Price Contract.

ANTICIPATED PERIOD OF PERFORMANCE:

Base Year: September 1, 2024 – August 31, 2025 Option Year One: September 1, 2025 – August 31, 2026 Option Year Two: September 1, 2026 – August 31, 2027 Option Year Three: September 1, 2027 – August 31, 2028 Option Year Four: September 1, 2028 – August 31, 2029

SITE VISIT:

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect the site constitute grounds for a claim or request for modification after contract award. Attending the site visit is not mandatory but highly encouraged. If you plan to conduct a site visit/inspection of Jacksonville National Cemetery, YOU MUST CONTACT the following personnel to make arrangements:

Daniel Johnson, daniel.johnson2@va.gov Please cc Contract Specialist Charnell Cunningham at Charnell.Cunningham@va.gov.

Site Visit will be held on Monday, July 15, 2024 from 10:00am to 12:00pm Eastern and will not be rescheduled. Please meet Mr. Johnson in the Administration Building

RESPONSE TO REQUEST FOR QUOTATION (RFQ): Quotes are due to the Contract Specialist no later than 10:00 AM Eastern on July 23, 2024. Responses to this announcement will result in a FFP Contract. The Government intends to make award without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Offerors are responsible for obtaining any and all amendments or additional information concerning this announcement at SAM.gov. Submission shall be in accordance with the Instructions to Offeror and email to Charnell.Cunningham@va.gov by the date and time listed.

SOLICITATION QUESTIONS:

All questions regarding this solicitation are to be submitted to the Contract Specialist, via email, no later than 4:00 PM Eastern on, July 18, 2024. Questions pertaining to this announcement shall be sent by email to: Charnell.Cunningham@va.gov and cc Larry.Curtis@va.gov. Telephone inquiries will not be accepted. Associated answers to questions submitted will be provided via a solicitation amendment.

Should an amendment not be endorsed by the interested Offeror, the quote will be considered Non- Responsive.

INSTRUCTIONS TO OFFERORS:

Interested Offerors MUST be registered with the System of Award Management (SAM) at http://www.sam.gov and must compete the Online Representations and Certifications Application

(ORCA) at http://www.sam.gov at the time of submission. Failure to comply will result in the offeror being considered Non-Responsive.

Service-Disabled Veteran Owned Small Business (SDVOSB) concerns MUST have an active/current registration with Veterans Small Business Certification (VetCert) program at Veteran Small Business Certification (sba.gov). Failure to comply will result in the offeror being considered Non-Responsive.

Interested Offerors who do not have a current/active SAM account registration or who are not certified in VetCert at the time of submission shall be considered non-responsive and will not be considered for award. Offerors who do not have a current/active SAM account registration and who are not certified in VetCert at the time of submission shall be considered non responsive and will not be considered for award.

QUOTATION PREPARATON INSTRUCTIONS: Offerors shall submit quotes in four (4) separate Adobe Acrobat (.pdf) documents identifying each .pdf as Volumes A through D.

Interested Offerors who fail to submit the four (4) separate .pdf documents will be considered non-responsive.

Company Information (Volume A)

The following information shall be included in Volume A:

Legal Business/Company Name (as listed in www.sam.gov)

Complete Company Address (No P.O. Boxes)

Unique Entity Identifier (UEI)

Duns Number Company Point of Contract Name and Title

Telephone Number

Email Address

Company Capabilities Statement

One (1) Signed Copy of all Solicitation Amendments (if applicable) One (1) Copy of Completed FAR Clause 52.223-3 “Hazardous Material Identification and

Material Safety Data” (if applicable).

One (1) copy of Completed VAAR Clause 852.219-75 VA Notice of Limitations on

Subcontracting – Certificate of Compliance for Services and Construction (JAN 2023) (Attached) One (1) copy of Completed FAR Provisions 52.212-3 “Certifications and Representations” or indicate whether contractor has completed the annual representation and certifications electronically at www.sam.gov (copy of current SAM status)

In accordance with Public Law 116-183 a Small Business claiming Veterans First Status, Service Disable Veteran Owned Small Business (SDVOSB) must certify in writing that their firm are performing 50 percent of the work. Therefore, Interested Offerors who claim SDVOSB status shall provide (1) document stating their compliance with PL 116-183. Failure to provide such document will result in the Interested Offeror being considered Non-Responsive. Should award be made to an SDVOSB who is suspected of violating PL 116-183 this Agency will refer suspected violators to its department’s inspector general for investigation and possible fines, suspensions, or debarments.

Factor 1: Technical Proposal (Volume B)

The following shall be included as part of the Offeror’s technical submission, Volume B:

A technical quote that clearly and concisely describes how the offeror shall provide the required services without plagiarize back each section of the statement of work.

Company relevant experience descriptions

Managerial & Technical Qualifications of Key Personal to include Resumes.

Licensed in the State of Florida. Laboratory: Department of Health Laboratory Certification to perform drinking water analysis. NSF Certification for all water treatment chemicals to be used.

NOTE: Your responses will be evaluated against the technical factor/element defined below under section “Evaluation Process”.

Factor 2: Past Performance (Volume C)

The following shall be included as part of the Offeror’s Past Performance submission, Volume C:

The Government reserves the right to obtain past performance information from any available source and may contact references other than those identified by the Offeror when determining responsibility.

Past performance shall be used to assess an Offeror’s history of performance on prior contracts for similar and relevant services as required in this solicitation. List National Cemetery Administration (NCA) contracts first followed by non-NCA contracts.

Past Performance will be evaluated for recent and relevant experiences. To demonstrate recency and relevancy, the Offerors shall provide a narrative demonstrating their experience as it relates to the requirement of this solicitation.

Past performance Questionnaire (Attachment D) from at least three (3) references in the last five

(5) years. Past Performance information provided must be similar or somewhat similar to the required service(s). Offeror shall ensure that the Past Performance Questionnaires are received by the Contract Specialist prior to the closed of the submission due date and time.

NOTE: Your responses will be evaluated against the technical factor/element defined below under section “Evaluation Process”.

Factor 3: Pricing (Volume D)

The following information shall be included in Volume D:

Proposed pricing shall be submitted on the Price/Cost Schedule of Services (Attachment A) and will be evaluated for price reasonableness.

Options: The Government will evaluate proposals for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by adding six months of the offeror's price for the last potential period of performance under this contract to the offeror's total price. For example, if the contract includes option periods that are exercisable under FAR 52.217-9, the offeror's total price for the purpose of evaluation will include the base period, all option periods, and an additional six months of the last option period. Offerors must price only the base and option periods specified in the contract line item numbers (CLINs), and shall not submit a price for the potential six-month extension of services under FAR 52.217-8. The Government reserves the right to exercise the option under FAR 52.217-8 before the end of any of the contractor's performance periods and will be exercised at the price and/or rates in effect at the time the clause is exercised. Evaluation of options shall not obligate the Government to exercise the option(s).

FAR 52.212-2 Evaluation – Commercial Items (Nov 2021)

EVALUATION PROCESS: The Government intends to award a firm-fixed price contract resulting from this Solicitation to the responsible Offeror whose quote provides the best benefit to the Government, price and other factors considered. Quotations/Offers will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which response represents the “best” as a whole. The Contracting Officer (CO) will award a firm fixed price contract to the responsive responsible offeror whom the Technical Evaluation Team determines conforms to the solicitation, is fair and reasonable and offers the best overall value to the Government, all factors considered. The Government reserves the right to accept other than the lowest priced offer or to reject all offers.

Quotations/Offerors will be evaluated by performing a direct comparison of one Quotation/Offer with another in a uniform manner to determine which Quotation/Offer provides the government with its needs, as identified in the solicitation. The government reserves the right to consider a response that Quotes or Offers more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced Quoter/Offer that provides additional benefits. The government also has the discretion to make an award based on whether the lowest priced of the Quotation/Offer having the highest past performance rating possible represents the best benefit to the government.

Factor 1: Technical Approach and Understanding of the Work:

Offer will be evaluated in accordance with the criteria contained in the Statement of Work and on how well the technical approach meets the Government requirements. Technical approach will be evaluated for the following:

1. Demonstrate experience in performing this requirement.

2. Demonstrate key personal managerial and technical qualifications in performing this requirement.

At a minimum, the Key Personnel shall include site manager, program/ operations manager and staff who will perform key functions and shall include years of experience and description of duties previously provided to support their abilities in satisfying the Agency's requirement.

3. Demonstrate how the requirement is to be organized, staffed, and managed and contract performance shall be fully compliant with applicable OSHA, Federal, State, County, and local ordinance laws & regulations.

4. Contractor shall provide a Class “C” Certified Operator licensed in the State of Florida to service, operate and perform water testing. Laboratory: Department of Health Laboratory Certification to perform drinking water analysis. NSF Certification for all water treatment chemicals to be used.

Factor 2: Past Performance:

Past performance will be evaluated based on the Offer’s technical qualifications on projects within the last 5 years that are comparable in size, complexity, and scope. Past Performance information shall be obtained by the following methods.

1. Customer past performance questionnaire replies.

2. The Contractor Performance Assessment Reporting System (CPARS) at https://www.cpars.gov;

or

3. Any other reasonable basis.

Any late Past Performance Questionnaire received will be considered as a late proposal submission and the Offeror's submission package may be considered as late and/or incomplete. Therefore, the submission may be excluded from consideration for award.

Offerors shall provide a description of any material legal proceedings against the Contractor by a Federal or state regulatory agency that might impact a contract for these services.

The Government reserves the right to obtain past performance information from any available source and may contact customers other than those identified by the Offeror when evaluating past performance.

Factor 3: Price: Proposed price will be evaluated for Reasonableness

Solicitation Provisions and Contract Clauses 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023)

Addendum to FAR 52.212-4 - Show FAR clauses followed by VAAR clauses in numeric order. List all clauses incorporated by reference in numeric order under 52.252-2 (see below), starting first with FAR and followed by VAAR.

52.252-2 Clauses Incorporated by Reference (FEB 1998) http://www.acquisition.gov/far/index.html (FAR) and https://www.va.gov/oal/library/vaar/index.asp (VAAR)

FAR Clauses 52.203-16 Preventing Personal Conflicts of Interest (JUN 2020) 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of

Whistleblower Rights (NOV 2023) 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011) 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014) 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (Nov 2021) 52.217-8 Option to Extend Services (NOV 1999) 52.217-9 Option to Extend the Term of the Contact (MAR 2000) 52.219-27 Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Oct 2022) 52.222-54 Employment Eligibility Verification (OCT 2015) 52.232-18 Availability of Funds (APR 1984) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 52.237-3 Continuity of Services (JAN 1991)

VAAR Clauses 852.201-70 Contracting Officer’s Representative (DEC 2022) 852.203-70 Commercial Advertising (MAY 2018) 852.204-70 Personal Identity Verification of Contractor Personnel (MAY 2020) 852.219-73 VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-Owned

Small Businesses (JAN 2023) 852.219-75 VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction (JAN 2023) 852.232-72 Electronic Submission of Payment Requests (NOV 2018) 852.237-75 Key Personnel (OCT 2019) 852.242-71 Administrative Contracting Officer (OCT 2020)

(End of Addendum to 52.212-4)

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-

Commercial Products and Commercial Services (FEB 2024)

52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment (NOV 2021) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) 52.219-28, Post Award Small Business Program Rerepresentation (FEB 2024) 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020) 52.222-3, Convict Labor (JUN 2003) 52.222-35, Equal Opportunity for Veterans (JUN 2020) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) 52.222-50, Combating Trafficking in Persons (NOV 2021) 52.222-54, Employment Eligibility Verification (MAY 2022) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) 52.232-33, Payment by Electronic Funds Transfer - System for Award Management (OCT 2018) 52.222-41, Service Contract Labor Standards (AUG 2018) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards - Price Adjustment

(Multiple Year and Option Contracts) (AUG 2018)

FAR Provisions 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (SEP 2022) [all]

[provisions may be tailored, or additional instructions may be provided]

(Addendum to FAR 52.212-1) - Show full text FAR provisions followed by VAAR provisions in numeric order. List all provisions incorporated by reference in numeric order under 52.252-1 (see below), starting first with FAR and followed by VAAR.

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) http://www.acquisition.gov/far/index.html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR)

52.204-6 Unique Entity Identifier (OCT 2016) 52.204-7 System for Award Management (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) 52.216-1 Type of Contract (APR 1984)

52.233-2 Service of Protest (SEPT 2006) [over SAT]

VAAR Provisions 852.209-70 Organizational Conflicts of Interest (OCT 2020) 852.233-70 Protest Content/Alternative Dispute Resolution (OCT 2018) 852.233-71 Alternate Protest Procedure (OCT 2018) 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) 52.212-2 Evaluation-Commercial Items (OCT 2014) Refer to Section above – Evaluation Process 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial

Services (FEB 2024)

End of Document

See Attached Document A See Attached Document B See Attached Document C See Attached Document D