Fort mitchell basis of awardrev.docx

EVALUATION PLAN For Solicitation No: 36C78624Q50039 FORT MITCHELL NATIONAL CEMETERY Feral Hog Control

1. INTRODUCTION

a. This plan describes the method used to evaluate offerors for the subject solicitation. The Government intends to evaluate offers and award to one offeror based on initial offers without discussions. However, the Government reserves the right to conduct discussions with offerors or ask for revised Offers.

b. Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

c. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Unless a written notice of withdrawal is received before award, or offer’s specified expiration time that may accept an offer (or part of an offer), whether or not there are negotiations.

2. BASIS OF AWARD

a. Award will be made to the responsible, technically acceptable fair and reasonably priced Offer price, in accordance with FAR 13.106-3. Past performance will be evaluated in accordance with FAR 13.106-2 – (4) (i) (ii).

b. Subjective judgment on the part of the Government is implicit in the evaluation procedures. The Government may award a contract to other than the lowest price offeror, if the low priced offeror’s quote does not meet the technical requirements of the solicitation . Award will be made in the aggregate for the Contract Line Item Numbers (CLINs) listed on the SF 1449 continuation pages (schedule) of the solicitation.

3. EVALUATION PROCESS

a. Upon closing of the solicitation, Evaluation Team members will review each Offer and subjectively rate each factor in accordance with this Evaluation Plan. This analysis shall cover all non-price evaluation factors. If questions or clarifications are required, each evaluator will provide the question in writing to the Contracting Officer for review.

b. Exchanges with offerors after receipt of quotes are conducted in accordance with FAR 13.106-1. Requests for clarification may be issued to enhance government understanding of Offeror quotes. Offerors shall not be permitted to revise their quote in response to the requests for clarification; however, corrections of a minor nature may be permitted, and Offerors may be given the opportunity to clarify certain aspects of their quotes because the government intends to award without discussions.

c. Each evaluator shall prepare a narrative assessment of the respective factors for the quote evaluated. In preparing the written narrative, the evaluator must be aware that it is the principle means available to reach a source selection decision.

d. The evaluator must indicate in the narrative, as a minimum: the comprehensive summary of strengths or weaknesses, the impact of any deficiencies, and rationale for the assigned rating of each factor. Clarity and sufficient detail are key to successfully prepared narratives.

e. Evaluation Factors: The contractor’s response must address the following:

FACTOR (A), Technical Capability: This Factor consists of two sub-factors. Each sub factor will be evaluated IAW FAR 13.106-2. Failure in any factor will cause the entire quote to fail.

SUB-FACTOR (1): Experience and training of personnel and technical services: In evaluating this sub-factor, the panel may use any combination of methods including examination of Offeror submitted documentation (such as résumés and diplomas), site inspection of previous projects, and person to person contact with references, the site superintendent, and key technical personnel.

SUB-FACTOR(2): Understanding of Work Requirement and Performance Work Plan: To evaluate this sub-factor, the panel will subjectively assess the Offeror’s written plan for feasibility and for understanding of the work requirement, including preventing discrepancies or other mishaps.

FACTOR (B), Past Performance: Performance risk will be evaluated in accordance with FAR 13 by the Evaluation Team. Offerors shall provide at least three (3) references/referrals that specifically address the offeror’s performance on projects within the last three (3) years that are similar or of the same type in terms of scope, size, and pricing (e.g., Scope – all types of work this project is asking for as described in the solicitation; Size - approximately the same unit quantities as this project is asking for; Price – approximately the same price or better than offeror’s price proposal for this project). In assessing past performance risk, the evaluators will employ several approaches including (a) reviewing the experience listed in the Offer, (b) soliciting information from an offeror’s customers and business associates; federal government agencies and local Government agencies; and from other persons and organizations. The performance attributes which the Government will assess will include, for example: the offeror’s record of conforming to contract requirements, including the administrative aspects of performance; the offeror’s reputation for good workmanship; the offeror’s record of forecasting and controlling costs; the offeror’s record for adhering to contract schedules; the offeror’s reputation for reasonable and cooperative behavior and commitment to customer satisfaction; and generally, the offeror’s reputation for demonstrating a business like concern for the interests of its customers.

FACTOR (C), Price: An Offeror’s quote shall represent the offeror’s best efforts to the solicitation. The total evaluated price will be the sum of all CLINs listed on the SF 1449 continuation pages of the solicitation (cumulative prices for basic and option year CLINs). Price will be evaluated by the Contracting Officer for “price reasonableness” using price analysis techniques in FAR Part 13.

Due date:

All questions regarding this solicitation should be emailed to Contracting Officer Marshand Boone at marshand.boone@va.gov by Monday, December 11, 2023, by 12 PM Eastern.

The due date for quote responses is: Monday, December 18, 2023, by 12 PM Eastern. All responses are to be sent to Contracting Officer Marshand Boone at marshand.boone@va.gov.

Quote Package (Also see Section 5.1 - 52.212-1 INSTRUCTIONS TO OFFERORS) The Offeror’s quote package should contain the following:

• 1 copy of SF1449 with completed blocks 17a & 30, and DUNS number entered in block 17a

• 1 copy of Price Quote/Quote for all items in the schedule – this should be a separate document

• 1 copy of Acknowledgement of any amendments

• 1 copy of Completed FAR Provision 52.212-3 “Certifications and Representations” or indicate whether contractor has completed the annual representations and certifications electronically at www.sam.gov

• 1 copy of Technical response (see FAR Provision 52.212-2 “Evaluation – Commercial Items).

• At least 3 Past Performance References –