Combined Synopsis.pdf

RFQ FOR COMMERCIAL ITEMS.

Solicitation Type: 100% Set Aside - SDVOSB

Period of Performance: Date of Award – 365 days plus (4) one-year options if exercised

Issuing Contracting Office: Department of Veterans Affairs

National Cemetery Administration (NCA), Contract Services

18434 Joplin Road

Triangle, VA 22172

Delivery Destination: Pikes Peak National Cemetery

10545 Drennan Road, Colorado Springs, CO 80925 https://www.cem.va.gov/cems/nchp/PIKESPEAK.asp

Scope: The contractor shall be responsible for delivery of topsoil at PPNC Free on Board (FOB)

- Destination.

PRICE SCHEDULE: Contractor shall provide all labor, supervision, material, equipment, tools and supplies to deliver topsoil to FGNC in accordance with (IAW) the statement of need (SON)

FOB - Destination. Materials and deliveries are to be in accordance with the Technical

Specifications in the SON as well as, the terms and conditions contained in this solicitation.

The schedule price shall be all-inclusive, including all labor, equipment, materials, and supplies to complete the Contract Line Items (CLINs). Offerors shall enter unit price and total amounts for each CLIN as indicated in the schedule – Attachment B. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid price and the total of the CLINs will be recomputed accordingly. Per FAR Clause 52.217- 6 the government may modify the contract to increase quantities of any or all CLINs by up to 25% giving 10 days’ notice of intent, anytime during the period of performance.

Provide pricing for the base year – start date through one year and four (4) option periods.

Tentative start date of award: 02/01/2024 - 01/31/2025

Option Periods: 02/01/2025 - 01/31/2026

02/01/2026 - 01/31/2027

02/01/2027 - 01/31/2028

02/01/2028 - 01/31/2029

SITE VISIT: There will be no guided site visit for this requirement. However, prospective offerors are welcome and encouraged to visit the cemetery to familiarize themselves with the site conditions.

Specific questions about the site must be submitted to the contracting officer via email at

Baron.Toms@va.gov, and Brian.Trahan@va.gov. No later than 10:00 am EDT on11/08/2023.

Responses to this RFQ are due to the Contracting Officer no later than 10:00 am EDT on

11/10/2023. Responses to this announcement will result in a Firm-Fixed Price Contract and the

Government intends to make award without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Offerors are responsible for obtaining any and all amendments or additional information concerning this announcement at www.sam.gov

All questions regarding this solicitation are to be submitted to the contracting officer, via email, no later than (2) calendar days before the closing date of the solicitation. Questions will not be addressed using the telephone.

Quotes must be submitted on company letterhead. Commercial format is encouraged. All quotes shall include the following information as part of their submission:

• Legal Business/Company Name (as listed in www.sam.gov)

• Unique Entity ID (UEI)

• Point of Contact

• Telephone number

• Email Address

-Pricing shall be submitted as requested in the Schedule of Supplies/Services – Attachment A

-Technical Package

-List of References

Quotes shall be submitted via email to the following address:

Email: Baron.Toms@va.gov

Electronic submissions shall be in either Microsoft Word or Adobe pdf platforms. Compressed files and/or Zip files will be rated as technically unacceptable and removed from consideration.

Evaluation Process:

The Government intends to award a firm fixed price contract, resulting from this solicitation to the responsible contractor using simplified acquisition procedures in accordance with FAR

13.106-2 (b)(1).

Quotes will be evaluated to determine the lowest price technically acceptable (LPTA) in accordance with FAR 15.101-2.

The following factors shall be used to evaluate quotes:

Pricing: The total sum of all CLINs for the base and four options, will represent the total evaluated price.

1. Proposed price must be determined to be fair and reasonable in order to be eligible for award in terms of reasonableness and realism using any or all of the methods listed below.

1. Comparison of proposed prices received in response to the solicitation.

2. Comparison with competitive published price lists, published market prices of commodities, similar indexes, and discount or rebate arrangements.

3. Comparison of proposed prices with independent Government cost estimate.

4. Comparison of proposed prices with prices obtained through market research for the same or similar items.

Contractors are cautioned against submitting a quote that contains unbalanced pricing.

Unbalanced pricing exits when, despite an acceptable total evaluated price, the price of one or more contract line items for the base and or option years is significantly overstated or understated as indicated by the application of analysis techniques. Quotes that are determined to be unbalanced may be rejected if the lack of balance poses an unacceptable risk to the

Government.

2. Technical Acceptability

1) List of proposed supplies and/or suppliers that meet the material specifications in accordance with the statemen