QRP 26-0007 Motor Oil Final.docx

SALES SOLICITATION/AGREEMENT NUMBER: QRP 26-0007

ISSUED BY: FORT KNOX QUALIFIED RECYCLE PROGRAM (QRP)

Recycle Branch Fort Knox, KY 40121-5000

SUBJECT: Sale of Used Motor Oil and Collection of Used Anti-Freeze

ISSUE DATE: 03-03-2026

RESPOND BY: 03-10-2026 2:00 PM EST.

Please examine the following specifications and, if interested or have any questions, respond to the following individuals:

Anita Overton, 520-945-1393, anita.l.overton2.naf@army.mil and Jamie Daley, 520-707-1427, jamie.l.daley2.naf@army.mil

ARTICLE I - Fort Knox QRP:

1. Fort Knox QRP, agrees to the nonexclusive sale of an indefinite quantity of Good Used Oil and for the collection of Used Anti-Freeze, Wet and Bad Oil to the bidder, as outlined in Article II.1.

1. The QRP requires bi-monthly pick-up with notification. In addition, a point of contact from the QRP will notify the bidder when a special request is needed for an appropriate pump truck to collect used oil and anti-freeze. Once the product has been collected, securing the product is the sole responsibility of the bidder or his/ her agent.

1. Inspection: QRP personnel assigned shall perform the mission of quality assurance for the government. Primary focus shall be on assuring that the bidder complies with the specifications and provisions of the agreement.

1. According to its sole discretion, the QRP reserves the right to reject any, and all bids including bids considered nonresponsive. Any potential bidder’s bid may be deemed non-responsive for reasons including, but not limited to, failure of the bidder’s bid to conform to this solicitation; the bidder’s previous failure to conform to safety or environmental requirements; the bidder’s previous or current indebtedness to the Federal Government; or previous acts of negligence or misconduct on behalf of the bidder related to their performance of a Fort Knox QRP sales agreement or similar sales agreement with an agency of the Federal Government.

ARTICLE II - Bidder:

1. Specifications: The bidder agrees to pick-up good, bad, and wet used oil and used anti-freeze from various collection points around the installation. The majority of the product collected is used motor oil. These materials may, on occasion, have some water and/ or diesel fuel mixed with the product. The bidder is required to report the breakdown of good, bad, and wet oil and used anti-freeze. There will be no charge for wet or bad motor oil and used anti-freeze to the bidder or the QRP. The total amounts of liquid pumped from the collection sites on Fort Knox averages from 13,000 to 20,000 gallons of used oil and 2,000 to 5,000 gallons of anti-freeze per year. This amount pumped only serves as guidance for future collection on Fort Knox.

2. Purchase Price: The bidder agrees to pay Fort Knox QRP for specified recyclable material according to the following schedule:

$________________ per pound for the good used motor oil and antifreeze

3. Modification of any terms of this solicitation will make your business's response nonconforming and eliminate it from consideration. Further, the Fort Knox QRP acknowledges that individual pricing information provided by your business will remain proprietary and confidential, until it is selected as the highest conforming offer to purchase. All other information included with your response to our solicitation will not be considered in the evaluation of your offer and it will not be reviewed by the QRP Manager during the price comparison process.

4. Collection: Bidder agrees to pick up the used oil and anti-freeze within ten (10) working days after notification. Bidder agrees to pick up motor oil/ antifreeze approximately every two (2) months and on special occasions. Pick-up requests will be submitted via telephone or e-mail. The products will be picked up at different locations on the Fort Knox Army installation. Prior to picking up used oil and anti-freeze, the driver shall go to Bldg. 2962 to receive certified weight tickets, and again after pumping. Drivers will be escorted by a member of the EMD team to the pump locations. (Reference Article III.2)

5. Spillage: All spillages must be corrected on an immediate basis to the satisfaction of the Fort Knox Environmental Management Division. All associated cost, including materials and labor, shall be incurred by the bidder. Bidder must have spill material kit, etc. in case of any accidental spillage. Damage resulting from a spillage shall be the responsibility of the bidder. The bidder or driver shall immediately notify the Fort Knox Fire Department of all spillages at 911 and the Environmental Management Division at 502-624-3629.

6. Transportation: The bidder agrees to provide transportation related to the pick-up and/or shipment of used oil and antifreeze with no charge to the Fort Knox QRP. An appropriate pump truck, usually 3,600 gallon capacity, is required in order to haul the liquid. The bidder and the vehicle must have the appropriate state license and be approved for the transport (placards as required) of POL, such as, oil, lubricants, hydraulic fluid, etc. The Fort Knox QRP shipping hours are from 7:30 A.M. to 2:30 P.M. EST, Monday through Friday except for Federal Holidays.

7. Pre-Award Survey: The bidder agrees to provide the attached Pre-Award Survey as part of this solicitation. Survey must be received at the same time this solicitation package is returned to the Fort Knox QRP.

8. Bidder shall initial at the bottom of each page and provide all information and signatures requested below in Article III.6. Offers must be emailed to anita.l.overton2.naf@army.mil or faxed to 502-624-5672

9. Payment Terms: The bidder will be invoiced within five (5) days after pick-up. Payment will be due within fifteen (15) calendar days from the date of invoice. Payment shall be in the form of a bank draft, cashier's check, certified check, traveler's check, or postal money order.

Payments must be made out to:

U.S. Treasury Department Fort Knox QRP

10. All payments are to be mailed or delivered to:

ARTICLE III:

1. Default: If the bidder fails to pay for and/or remove property offered for sale herein within the time allowed by the agreement, the Fort Knox QRP will send the bidder a ten (10) day written notice of default. Upon bidder’s failure to cure such default within ten (10) days (calculated from the date of mailing), the bidder shall lose all rights, title, and interest which they otherwise have acquired in and to such property as to which a default has occurred. The QRP may suspend permission to remove recyclable materials from the QRP site until the bidder cures any above described default. The QRP may terminate this sales agreement at any time after providing a ten (10) day notice.

1. Weight Certification: The bidder must weigh their truck prior to collecting the used oil and anti-freeze on government scales located at Fort Knox QRP, Bldg. 2962 to obtain a tare weight. The loaded pump truck will be weighed at same location prior to departing Fort Knox to obtain a gross weight. Both the bidder’s and the Fort Knox QRP’s representatives will be present and certify weight of vehicle. The bidder will be invoiced based on the weights obtained from the Fort Knox QRP scales. The bidder may not use any other scales for invoicing purposes.

1. REQUIREMENTS TO COMPLY WITH APPLICABLE LAWS AND REGULATIONS. It is the bidder’s responsibility to ascertain and comply with all applicable Federal, State, local, and multi-jurisdictional laws, ordinances, and regulations pertaining to the registration, licensing, handling, possession, transportation, transfer, export, processing, manufacture, sale, and use of the property listed in the Sale Solicitation. Bidders or users of this property are not excused from any violation of such laws or regulations either because the Government QRP is a party to this sale or has had any interest in the property at any time. The bidder agrees that its vehicles shall be subject to search by law enforcement authorities at any time upon entry to and while on the Fort Knox installation.

1. In compliance with the above, once undersigned has been notified as the winner, the undersigned bidder and agrees to pay for and remove items specified in Article II.1 in accordance with the terms and conditions of this Sales Solicitation.

1. Agreement Period: This agreement is for one (1) year.

1. The Agreement Period Date: 03-11-2026 to 03-12-2027

EMAIL

1. Evaluations for award will be based on best price offered to the QRP.

1. AWARD: The offer made above in Article II.2 is accepted in accordance with the terms and conditions of this Sales Solicitation.

Derrick Raney DATE

CHIEF, ENVIRONMENTAL MANAGEMENT DIVISION

FORT KNOX, KY

Or

Derrick Born DATE

CHIEF, COMPLIANCE

ENVIRONMENTAL MANAGEMENT DIVISION

FORT KNOX, KY

QRP 26-0007

Initials of Bidder ____________