QR 39430 - Submersible Groundwater Pumps.pdf

February 29, 2024

Interested Firms

Re: Quote Request, 39430 – Submersible Groundwater Pumps for Environmental Sampling

The St. Johns River Water Management District (District) desires to purchase submersible pumps to support the District’s dedication to collecting groundwater quality data. Please review Attachment 1 – Specifications for Quote Request and Attachment 2 – Quotation Form, which includes all the items the District desires to purchase.

If you need assistance or have any questions about submitting your quote, please email or call Breanna Pierce at BPierce@sjrwmd.com or 386-643-1168, respectively. Between the release of this quote request and the posting of the notice of intended decision, Respondents to this quote request or persons acting on their behalf may not contact any employee or officer of the District concerning any aspect of this solicitation, except the procurement employee listed above. Violation of this provision is grounds for rejecting a response.

The District anticipates issuing a Purchase Order to the supplier who provides the lowest total cost of the items listed in Attachment 2 – Quotation Form. The District will order the equipment on an as needed basis and makes no guarantee of the amount to be purchased.

This letter is forwarded to you as an offer to provide a quotation based on the information and requirements provided herein.

If you are interested in submitting a quote, please confirm your understanding of this Quote Request and your firms’ capability to provide the items described by signing below and returning this signed cover letter and Attachment 2 – Quotation Form in PDF format, after 8:00 a.m. and before 2:00 p.m. on March 14, 2024. Do not email the quote prior to or after this timeframe. It is preferred that all quotes be submitted as an attachment to an email addressed to Breanna Pierce at BPierce@sjrwmd.com. Receipt will be acknowledged by 3:30 p.m. Please reference quote number 39430 in subject line on any and all emailed correspondence. The quotation shall include the Unit Price for all equipment listed. The unit prices provided will be firm through September 30, 2024.

Name of Firm (Please type or print) Name of Authorized Representative (Please type or print)

Signature Date

Attachment 1 – SPECIFICATIONS Attachment 2 – QUOTATION FORM

QR 39430

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ATTACHMENT 1 - SPECIFICATIONS

SUBMERSIBLE GROUNDWATER PUMPS FOR ENVIRONMENTAL SAMPLING

I. INTRODUCTION/BACKGROUND

The St. Johns River Water Management District’s (District) Bureau of Water Resource Information is dedicated to collecting groundwater quality data throughout the 18 counties in the District. The District will be installing dedicated submersible pumps in some of the groundwater quality monitoring wells.

II. OBJECTIVE

The objective is to award the purchase of submersible pumps meeting the District minimum specifications to the lowest responsive and responsible respondent for purchases through September 30, 2024. The District does not guarantee that a minimum amount will be purchased.

In the event the District purchases units and the units are deemed not to meet the District’s requirements when actually placed in service or corrode or malfunction due to design, material, or manufacturing defects, the District reserves the right to cancel the Cost Agreement and enter into a Cost Agreement with the firm offering the next lowest quotation and that can provide the required equipment.

III. MINIMUM SPECIFICATIONS

The Quotation form attached (Attachment 2) describes the minimum specifications for Grundfos Rediflo2 submersible pumps. This Quotation is for the purpose of acquiring unit prices for specific equipment purchases. In the event that additional pumps are required, District will obtain quotes from the awarded firm.

Required minimum specifications:

REDIFLO 2

• Full Load Rating - 5 HP / 220V / 3 PH / 400Hz / 5.5A

• Maximum Current (SFA) - 5.5 amps

• Motor Protection - Thermal overload - Thermik Geratebau, Series SY6 - (176°F [80°C])

• Current Overload - Incorporated into Redi-Flo VFD (9.0A for 10 seconds)

• Discharge Port - 1/2" Female NPT

• Minimum Ambient Fluid Temperature -34°F (1°C)

• Maximum Ambient Fluid Temperature - 80°F (28°C)

• Motor Lubricating Fluid -Deionized (DI) Water

• Minimum Ambient Storage Temperature - 34°F (1°C)

• Maximum Ambient Temperature - 120°F (50°C)

• Dimensions - 11.3" length x 1.81" diameter

IV. PRODUCT WARRANTIES

All warranties should be described. Included in the description should be clear statements as to who (you as the supplier or a second party such as the manufacturer) is making the warranty and what components are covered by a specific warranty. The timeframe or any other limitations on warranties should be included. Be specific, if a warranty is not described for each component, it will be assumed that no warranty is being made or offered for that component.

V. SERVICE/MAINTENANCE SUPPORT

Bidders should explain in detail all offerings of service or maintenance on the equipment specified. Vendor should be an authorized service provider by the manufacture (Grundfos). Vendors should take particular care to identify where service or maintenance will occur (onsite, at the vendor’s location, or shipped to a service facility) and time/cost constraints on such support.

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VI. TECHNICAL SUPPORT

Bidders are requested to discuss in their submittals, any offerings of technical support such as follow-up responses to questions, or advice in the future. This discussion may include references of personnel qualified who will provide technical support.

VII. TASK IDENTIFICATION

District Responsibilities

• District will issue Purchase Orders for each purchase request.

• The District Project Manager or designated representative will install and inspect pumps for acceptance. District Project Manager will document any unacceptable or non-compliant units during the warranty period and request warranty claims.

Contractor Responsibilities

• Supply and deliver Quoted of the submersible pumps shall be in accordance with Quotation requirements and specific guidance provided in District Purchase Order. All deliveries will be made to District headquarters at 4049 Reid Street, Palatka, FL 32177.

• Provide contact, review, and administer warranty claims within 30 days of receipt.

VIII. TIME FRAMES AND DELIVERABLES

Purchase Orders will be issued as the equipment is required. It is anticipated that the awarded vendor will receive the Purchase Order for the number of quoted submersible pumps as shown in the Quotation Form and deliver these items to the District no later than July 30, 2024.

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ATTACHMENT 2 - QUOTATION FORM

QUOTATION REQUEST 39430

SUBMERSIBLE PUMPS FOR ENVIRONMENTAL SAMPLING

(This form to be included with quote submittal)

DUE BY: NO LATER THAN 2:00 PM, March 14, 2024 - RESPONSES SHALL BE SUBMITTED TO

THE PROCUREMENT SPECIALIST AS IDENTIFIED ON THE FIRST PAGE OF THIS REQUEST.

Please provide the unit price for each item and multiply the unit price by the quantity provided for the total price per item. Add the total cost of Items 1 through 5 for a grand total. Provide the cost of freight/shipping where indicated and provide the total price for the items plus the freight/shipping where indicated. The quantities listed are for quotation purposes only. The District reserves the right to purchase any quantity on an as needed basis.

ITEM # DESCRIPTION QUANTITY UNIT PRICE TOTAL

EST.

DELIVERY

TIME

1 Grundfos Redi-Flo2 Submersible pump with 25’ Motor lead (Installed) 15

2 Grundfos Redi-Flo2 Submersible pump with 50’ Motor lead (Installed) 15

3 Grundfos Redi-Flo2 Submersible pump with 75’ Motor lead (Installed) 4

4 Grundfos Redi-Flo2 Submersible pump with 100’ Motor lead (Installed) 2

5 Low Density Polyethylene (LDPE) tubing for Grundfos Redi-Flo2 (installed)

Price per foot

TOTAL COST OF ITEMS 1-5 $

COST OF FREIGHT/SHIPPING FOR ALL ITEMS 1-5 $

TOTAL COST OF EQUIPMENT AND SHIPPING $

I HEREBY ACKNOWLEDGE, as Respondent’s authorized representative, that I have fully read and understand all terms and conditions as set forth in this quote request and upon award of such quote, shall fully comply with such terms and conditions.

Date

Respondent (firm name)

Address

E-mail address

Signature Telephone number

Typed name and title