QR_25C726005_Bay_Door_Maintenance_Services.pdf

State of California Department of California Highway Patrol

QR #25C726005

Quote Request (QR)

EVENT DATE TIME

Issue/ Released Date October 16, 2025

Mandatory Walk-Through October 29, 2025 11:00 a.m.

Question Deadline October 31, 2025 04:00 p.m.

QUOTES DUE (via email) November 07, 2025 04:00 p.m.

SERVICES SHALL BE PROVIDED AT:

Gilroy CVEF Northbound 12000 South Valley Freeway San Martin, CA 95046, and CVEF Southbound 9800 U.S. 101, Gilroy, CA 93901

BIDDER

NAME PROSPECTIVE VENDORS

BIDDER INSTRUCTIONS

Email the completed signed QR forms, certifications and/or qualifications, on or before the date and time specified above to sridharan.krishnamurthy@chp.ca.gov

The Department of California Highway Patrol (CHP) invites prospective bidders who are certified by the Department of General Services (DGS) Office of Small Business and Disabled Veterans Business Enterprise Services (OSDS) as a Small Business (SB) or Micro Business (MB) to review and respond to the attached QUOTE REQUEST (QR) #25C726005 entitled, “CHP GILROY COMMERCIAL VEHICLE ENFORCEMENT FACILITY (CVEF) – QUARTERLY BAY DOOR MAINTENANCE SERVICES.

When preparing and submitting a quote, compliance with the instructions found herein is imperative. There are NO DVBE Requirements or Incentives for this Quote Request.

The following is included in this Quote Request and must be submitted with your quote. Vendors who fail to submit all the requested documents, will be deemed non-responsive and their quote will be rejected.

1. Attachments 1 through 8 – Required to Return o Attachment 1: Attachment Checklist o Attachment 2: Quote Request Form o Attachment 3 - 8: Additional Required Forms to be submitted with Attachment 1 and 2

2. Proposed Agreement (STD 213) and Exhibits (A-E) – See Proposed Exhibit A for Scope of Work o Exhibit C, General Terms and Conditions is incorporated by reference and is available on the Internet at http://www.dgs.ca.gov/ols/Resources.

ANTICIPATED AGREEMENT TERM: 12/01/2026 or Upon Approval, whichever is later, through 12/31/2028.

LICENSE REQUIREMENT: Contractor State License Board (CSLB) C-61 / D-28 (Doors, Gates, Activating Devices), and Local County or City Business License

MANDATORY WALK-THROUGH

• Date/Time: Wednesday, October 29, 2025, at 11:00 a.m.

• Location/Check in with: CHP Gilroy CVEF Northbound at 12000 South Valley Freeway, San Martin, CA 95046

(Bid walk through will start at the Gilroy CVEF Northbound and will proceed to Southbound immediately thereafter)

• On-site contact: Sergeant Robert Lehman, Phone: (408) 427-0740, email: RLehman@chp.ca.gov

A sign-in sheet will be provided at the walk-through. All prospective bidders must sign-in prior to the start of the walk-through. Late sign-ins will not be accepted. Bidders that arrive after the walk-through has started will not be allowed to sign-in. No bid will be considered from a bidder who did not sign-in at the mandatory walk-through.

This acquisition shall be awarded pursuant to Government Code Section 14838.5 for contract awards of $5,000.01 to less than $250,000.00 to State of California certified Small Business / Disabled Veteran Business Enterprises.

In accordance with the California Government Code and Americans with Disabilities Act (ADA) requirements, this QR can be made available in a text-only format on a compact disc as a disability-related reasonable accommodation. Contact the contract analyst below, if reasonable accommodations are needed.

Bidder Questions: All questions must be submitted in writing to the Contract Analyst below. Answers to questions will be provided via addendum.

Contact: Sri Krishnamurthy, Contract Analyst Email: sridharan.krishnamurthy@chp.ca.gov Phone: (916) 843-4318 mailto:sridharan.krishnamurthy@chp.ca.gov http://www.dgs.ca.gov/ols/Resources mailto:sridharan.krishnamurthy@chp.ca.gov

Prevailing Wage Rates

In accordance with the provisions of Section 1770, 1773 and 1773.1 of the Labor Code, the Director of the Department of Industrial Relations has ascertained general prevailing wage rates in the county in which the work is to be performed.

The rates of prevailing wage are determined by the Department of Industrial Relations (DIR), Labor Statistics and Research. The Prevailing Wage Rates as specified by the Department of Industrial Relations are available on the DIR website, www.dir.ca.gov/DLSR/Pwd.

Public Works Contractor Registration Program

1. In accordance with the provisions of Code of Regulations Title 8, Section 16000, the Department of Industrial

Relations has ascertained the work for this project to be performed as a public work. Refer to http://www.dir.ca.gov/t8/16000.html.

2. No Contractor or Subcontractor may be listed on a bid proposal for a public works project unless registered with the

Department of Industrial Relations pursuant to Labor Code Section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code Section 1771.1(a)].

3. No Contractor or Subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5.

4. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. Refer to http://www.dir.ca.gov/Public-Works/SB854.html for more information.

5. Contractor shall maintain its registration with the Department of Industrial Relations per the requirements set forth in

Labor Code 1725.5 (a)(1) during the term of this Agreement.

Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S.

government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

Generative Artificial Intelligence (GenAI)

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

THIS IS A QUOTE REQUEST. The successful bidder will be required to complete a Payee Data Record (STD. 204) form prior to issuance of the agreement. Bidders are solely responsible for understanding the scope of work and all requirements, terms, conditions, evaluation criteria, etc. If the language is unclear or ambiguous, it is the bidder’s http://www.dir.ca.gov/DLSR/Pwd http://www.dir.ca.gov/t8/16000.html http://www.dir.ca.gov/Public-Works/SB854.html responsibility to request clarification or assistance before submitting a quote. No verbal information will be binding upon the State unless the State issues such information in writing.

This acquisition shall be awarded pursuant to Government Code Section 14838.5 for contract awards of $5,000.01 to less than $250,000.00 to State of California certified Small Business / Disabled Veteran Business Enterprises.

The State reserves the right to amend the resulting agreement. Increases in cost must be included with the original quote.

INSTRUCTIONS AND REQUIREMENTS

1. Quantities listed on Quote Request Form are the State’s estimates only and are offered as a basis for comparison of quotes. The State does not expressly or by implication agree that the actual amount of work will correspond therewith and reserves the right to omit portions of the work as may be deemed necessary or advisable by the State.

2. Bidder certifications and/or qualifications and/or licensing requirements (if any) are specified in Exhibit A Scope of Work contained within the Proposed Agreement. The bidder shall provide verification as specified upon submitting a quote and comply with all requirements.

3. In the case of a discrepancy between the Unit Price (e.g., Hourly Rate, Cost per Service) and Item Total (e.g., Hourly Rate x Hours Worked = Item Total), the Unit Price shall prevail. However, if the Unit Price figure is ambiguous, illegible, uncertain, or is omitted, the Item Total shall be divided by the estimated usage (e.g., Hours Worked) to determine the Unit Price. In the case of a discrepancy between the Basis of Award and the sum of the Item Totals, the sum of the Item Totals shall prevail.

4. The total amount of the quote will be rounded up to the nearest whole dollar when the Agreement documents are prepared.

5. By virtue of submitting a quote, the contractor signing is accepting all terms and conditions expressed herein.

Quotation responses that reference a supplier’s own terms and conditions or provisions will be considered non-responsive, and the quote will be rejected. The state assumes no responsibility if a quote was not received timely or correctly.

6. The State is not required to award an agreement and reserves the right to reject all quotes.

7. In the event of a tie quote, the CHP reserves the right to determine the bidder based on the percentage of discount specified on Quote Request Form, if applicable. If not applicable or if there is a tie discount, a witnessed coin toss or lot drawing will be used to determine the bidder entitled to the award.

8. Award will be made to the lowest responsible bidder. For the purposes of this solicitation, award will be made based on “All or None”.

9. Only quotes supplied on the State’s own quotation forms and signed by an authorized representative will be considered.

10. The successful bidder will enter into an agreement with the State, which will be prepared on a Standard Agreement (STD 213) form, which includes Exhibits A, B, B-1 (if applicable), C, D, and E.

11. After award, two (2) original STD 213 forms will be sent to the contractor for signature. Upon receipt, the contractor will sign each STD 213 with an original signature and return with any required supporting documentation specified.

In the event the State has not received the signed agreement and the required documents within the specified timeframe, the award may be rescinded and awarded to the next lowest responsible bidder.

12. Agreements are not valid unless and until approved by the Department of General Services (DGS), or, under its authority, the CHP. The State has no legal obligation unless and until the agreement is approved. Any work commenced by the contractor prior to agreement approval may be considered voluntary and the contractor may have to pursue claim for payment by filing with the California Victim Compensation and Government Claims Board.

When the agreement is approved by the State, a “fully executed” copy will be forwarded to the awarded contractor.

13. Should the awarded contractor fail to commence work at the agreed upon date and time, the State, upon five (5) days written notice to the contractor, reserves the right to terminate the agreement and award to the next lowest responsible bidder, if applicable.

ATTACHMENT 1

REQUIRED ATTACHMENT CHECK LIST

I have completed and returned the following Attachments:

Please check all attachments, forms, and printouts included with bid.

Confirme d by CHP

Yes

� Attachment 1, Required Attachment Checklist � Attachment 2, Bid Form � Attachment 3, GSPD-05-105, Bidder Declaration � Attachment 4, Client References � ATTACHMENT 5, Contractor Certification Clauses (CCC 04/2017) � Attachment 6, CHP 116 - Darfur Contracting Act (If option 2 was selected, a copy of the written permission from DGS is attached.)

� Attachment 7, STD. 204, Payee Data Record � Attachment 7A, STD. 205, Payee Data Record Supplement � Attachment 8, CHP 78V, Conflict of Interest & Confidentiality Statement – Vendor

No

REQUIRED DOCUMENTS TO BE SUBMITTED WITH BID:

Yes N/A

California Businesses � Copy of a current business license issued by the government jurisdiction in which the business is located, unless no license is required. Attach an explanation if a license copy cannot be supplied or there is reason to believe no license is required.

Yes N/A

Corporations: [Check “N/A” if not a Corporation.] � Copy of the Certificate of Status issued by California’s Office of the Secretary of State or � Copy of the bidding firm’s active on-line status information downloaded from the

California Business Portal website.

� Attach an explanation if the required documentation cannot be supplied.

Yes No

Yes N/A

Nonprofit Organizations: [Check “N/A” if not a nonprofit organization.] � Provide A copy of a current IRS determination letter indicating nonprofit or 501 (3) (c) tax exempt status.

Yes

Copy of License(s) and/or Certification(s) � Copy of License(s)

� Copy/Printout of Contractor’s and Subcontractor(s’) Department of Industrial Relations (DIR) Registration (http://www.dir.ca.gov/Public-Works/Contractor- Registration.html

*Note Contractor and its subcontractor(s) listed on the bid form must be registered with the DIR prior to submitting a bid.

Yes

Copy of DIR Registration pursuant to California Labor Code Sections 1420-1434 - Property Service Workers Protection Act effective July 1, 2018.

Yes No

Yes N/A

Addenda (Please check all Addenda received:

_____Addendum 1 _____Addendum 3 _____Addendum 5 _____Addendum 2 _____Addendum 4 _____Addendum 6 http://www.dir.ca.gov/Public-Works/Contractor-Registration.html http://www.dir.ca.gov/Public-Works/Contractor-Registration.html

QR 25C726005

ATTACHMENT 2

Quote Form

Name of Bidding Firm (Legal name as it will appear on the Agreement)

Mailing address City State Zip Code

Telephone number Fax number Email address (If applicable)

Name of Contact Person Telephone number (If different from above)

CSLB License Number DIR Registration Number

Submitted hereon is the bid rate to provide QUARTERLY BAY DOOR MAINTENANCE SERVICES per the specifications of this Scope of Work. Rate(s) in clear, legible figures in the spaces provided. Failure to provide the required rates shall be cause for rejection of your bid.

NOTE:

1. Any quantities listed on this bid form are CHP’s estimates only and are offered as a basis for the comparison of bids. The State does not expressly or by implication agree that the actual amount of work will correspond therewith and reserves the right to omit portions of the work as may be deemed necessary or advisable by the State.

2. In the case of a discrepancy between the Unit Price (e.g., Hourly Rate, Cost per Service) and Item Total (e.g., Hourly Rate x Hours Worked = Item Total), the Unit Price shall prevail. However, if the Unit Price figure is ambiguous, illegible, uncertain, or is omitted, the Item Total shall be divided by the estimated usage (e.g., Hours Worked) to determine the Unit Price. In the case of a discrepancy between the Basis of Award and the sum of the Item Totals, the sum of the Item Totals shall prevail.

Any modification to this bid form shall render your bid non-responsive.

QUARTERLY BAY DOOR MAINTENANCE SERVICES

Location Rate Per Service (A)

Number of Services (Contract Term) (B)

Total Amount

(A) X (B)

Department of California Highway Patrol Gilroy CVEF Northbound 12000 South Valley Freeway San Martin, CA 95046 Department of California Highway Patrol Gilroy CVEF Northbound 9800 U.S. 101 Gilroy, CA 93901

$ 12 $

(BASIS OF AWARD)

REST OF THE PAGE IS LEFT BLANK INTENTIONALLY.

Certified small business or micro business Certification #___________

Certified Disabled Veteran Business Enterprise (DVBE) Certification #___________

QR 25C726005

ATTACHMENT 2

Bidder Acknowledgment/Certification

The bidder hereby certifies that the materials submitted in response to this IFB and the price(s)/rate(s) offered on this Bid Form are true and accurate to the best of the bidder's knowledge. The bidder further understands that the above quoted rate(s) must include all of the bidders costs including operating expenses, labor, service call charges, diagnostic fees/estimates, transportation/travel costs, mileage or per diem expenses, equipment costs, supplies, annual inflation costs/rate adjustments, profit margin, etc. By submitting this Bid Form the bidder hereby claims its willingness to certify to and comply with all requirements and terms and conditions cited in this IFB and any attachment thereto. The bidder guarantees that the bid prices will be valid for 120 days.

The bidder agrees that the price(s)/rate(s) offered herein shall remain in effect until CHP awards the agreement and throughout the duration of the agreement. Any cost over-runs or increases in services, if allowed, shall be billed at the price(s)/rate(s) stated for the appropriate budget period. Agreement extensions, if any, shall be billed at the price(s)/rate(s) stated for the last budget period/year if more than one budget period/year is shown.

The bidder certifies that the rates submitted do not violate California Unfair Trade Practice Laws, California Business and Professions Code (B&PC) Section 17043, B&PC Section 16700 et seq., B&PC Section 17200, Common Law Interference Advantage, Common Law Unfair Competition, and Federal or state prohibitions against contracts in restraint of trade.

Bids which violate these provisions will be rejected.

The bidder certifies that all conditions and qualifications are met and in effect on the date of this bid. The bidder understands that its bid response will become a public document and will be open to public inspection.

The bidder acknowledges that if awarded the Agreement, Contractor shall not begin work before receiving an approved, signed copy of the Agreement.

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that I am duly authorized to legally bind the prospective proposer/bidder to the requirements of this bid document. This certification is made under the laws of the State of California.

Bidder's signature: Date signed:

Printed/typed name: Title:

Q R

#25C 726005

ATTAC

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Q R

#25C 726005

ATTAC

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ATTACHMENT 4

List three (3) clients served in the past five (5) years for which the bidding firm provided similar services. List the most recent first. In addition to the references listed, CHP may check with CHP offices previously or currently serviced by your company.

REFERENCE 1

Name of Firm

Street address City State Zip Code

Contact Person Telephone number Dates of service Value or cost of service

Brief description of service provided

REFERENCE 2

Name of Firm

Street address City State Zip Code

Contact Person Telephone number

REFERENCE 3

Name of Firm

Street address City State Zip Code

Contact Person Telephone number

If three references cannot be provided, explain why:

ATTACHMENT 5

CCC 04/2017

CERTIFICATION

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that I am duly authorized to legally bind the prospective Contractor to the clause(s) listed below. This certification is made under the laws of the State of California.

Contractor/Bidder Firm Name (Printed)

Federal ID Number

By (Authorized Signature)

Printed Name and Title of Person Signing

Date Executed Executed in the County of

CONTRACTOR CERTIFICATION CLAUSES

1. STATEMENT OF COMPLIANCE: Contractor has, unless exempted, complied with the nondiscrimination program requirements. (Gov. Code §12990 (a-f) and CCR, Title 2, Section 11102) (Not applicable to public entities.)

2. DRUG-FREE WORKPLACE REQUIREMENTS: Contractor will comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:

a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.

b. Establish a Drug-Free Awareness Program to inform employees about:

1) the dangers of drug abuse in the workplace;

2) the person's or organization's policy of maintaining a drug-free workplace;

3) any available counseling, rehabilitation and employee assistance programs; and,

4) penalties that may be imposed upon employees for drug abuse violations.

c. Every employee who works on the proposed Agreement will:

1) receive a copy of the company's drug-free workplace policy statement; and,

2) agree to abide by the terms of the company's statement as a condition of employment on the Agreement.

Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and Contractor may be ineligible for award of any future State agreements if the department determines that any of the following has occurred: the Contractor has made false certification, or violated the certification by failing to carry out the requirements as noted above. (Gov. Code §8350 et seq.)

3. NATIONAL LABOR RELATIONS BOARD CERTIFICATION: Contractor certifies that no more than one (1) final unappealable finding of contempt of court by a Federal court has been issued against Contractor within the immediately preceding two-year period because of Contractor's failure to comply with an order of a Federal court, which orders Contractor to comply with an order of the National Labor Relations Board. (Pub. Contract Code §10296) (Not applicable to public entities.)

4. CONTRACTS FOR LEGAL SERVICES $50,000 OR MORE- PRO BONO REQUIREMENT:

Contractor hereby certifies that Contractor will comply with the requirements of Section 6072 of the Business and Professions Code, effective January 1, 2003.

Contractor agrees to make a good faith effort to provide a minimum number of hours of pro bono legal services during each year of the contract equal to the lessor of 30 multiplied by the number of full time attorneys in the firm’s offices in the State, with the number of hours prorated on an actual day basis for any contract period of less than a full year or 10% of its contract with the State.

Failure to make a good faith effort may be cause for non-renewal of a state contract for legal services, and may be taken into account when determining the award of future contracts with the State for legal services.

5. EXPATRIATE CORPORATIONS: Contractor hereby declares that it is not an expatriate corporation or subsidiary of an expatriate corporation within the meaning of Public Contract Code Section 10286 and 10286.1, and is eligible to contract with the State of California.

6. SWEATFREE CODE OF CONDUCT:

a. All Contractors contracting for the procurement or laundering of apparel, garments or corresponding accessories, or the procurement of equipment, materials, or supplies, other than procurement related to a public works contract, declare under penalty of perjury that no apparel, garments or corresponding accessories, equipment, materials, or supplies furnished to the state pursuant to the contract have been laundered or produced in whole or in part by sweatshop labor, forced labor, convict labor, indentured labor under penal sanction, abusive forms of child labor or exploitation of children in sweatshop labor, or with the benefit of sweatshop labor, forced labor, convict labor, indentured labor under penal sanction, abusive forms of child labor or exploitation of children in sweatshop labor. The contractor further declares under penalty of perjury that they adhere to the Sweatfree Code of Conduct as set forth on the California Department of Industrial Relations website located at www.dir.ca.gov, and Public Contract Code Section 6108.

b. The contractor agrees to cooperate fully in providing reasonable access to the contractor’s records, documents, agents or employees, or premises if reasonably required by authorized officials of the contracting agency, the Department of Industrial Relations, or the Department of Justice to determine the contractor’s compliance with the requirements under paragraph (a).

7. DOMESTIC PARTNERS: For contracts of $100,000 or more, Contractor certifies that Contractor is in compliance with Public Contract Code section 10295.3.

8. GENDER IDENTITY: For contracts of $100,000 or more, Contractor certifies that Contractor is in compliance with Public Contract Code section 10295.35.

http://www.dir.ca.gov/

DOING BUSINESS WITH THE STATE OF CALIFORNIA

The following laws apply to persons or entities doing business with the State of California.

1. CONFLICT OF INTEREST: Contractor needs to be aware of the following provisions regarding current or former state employees. If Contractor has any questions on the status of any person rendering services or involved with the Agreement, the awarding agency must be contacted immediately for clarification.

Current State Employees (Pub. Contract Code §10410):

1) No officer or employee shall engage in any employment, activity or enterprise from which the officer or employee receives compensation or has a financial interest and which is sponsored or funded by any state agency, unless the employment, activity or enterprise is required as a condition of regular state employment.

2) No officer or employee shall contract on his or her own behalf as an independent contractor with any state agency to provide goods or services.

Former State Employees (Pub. Contract Code §10411):

1) For the two-year period from the date he or she left state employment, no former state officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements or any part of the decision-making process relevant to the contract while employed in any capacity by any state agency.

2) For the twelve-month period from the date he or she left state employment, no former state officer or employee may enter into a contract with any state agency if he or she was employed by that state agency in a policy-making position in the same general subject area as the proposed contract within the 12-month period prior to his or her leaving state service.

If Contractor violates any provisions of above paragraphs, such action by Contractor shall render this Agreement void. (Pub. Contract Code §10420)

Members of boards and commissions are exempt from this section if they do not receive payment other than payment of each meeting of the board or commission, payment for preparatory time and payment for per diem. (Pub. Contract Code §10430 (e))

2. LABOR CODE/WORKERS' COMPENSATION: Contractor needs to be aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Contractor affirms to comply with such provisions before commencing the performance of the work of this Agreement. (Labor Code Section 3700)

3. AMERICANS WITH DISABILITIES ACT: Contractor assures the State that it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et seq.)

4. CONTRACTOR NAME CHANGE: An amendment is required to change the Contractor's name as listed on this Agreement. Upon receipt of legal documentation of the name change the State will process the amendment. Payment of invoices presented with a new name cannot be paid prior to approval of said amendment.

5. CORPORATE QUALIFICATIONS TO DO BUSINESS IN CALIFORNIA:

a. When agreements are to be performed in the state by corporations, the contracting agencies will be verifying that the contractor is currently qualified to do business in California in order to ensure that all obligations due to the state are fulfilled.

b. "Doing business" is defined in R&TC Section 23101 as actively engaging in any transaction for the purpose of financial or pecuniary gain or profit. Although there are some statutory exceptions to taxation, rarely will a corporate contractor performing within the state not be subject to the franchise tax.

c. Both domestic and foreign corporations (those incorporated outside of California) must be in good standing in order to be qualified to do business in California. Agencies will determine whether a corporation is in good standing by calling the Office of the Secretary of State.

6. RESOLUTION: A county, city, district, or other local public body must provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body which by law has authority to enter into an agreement, authorizing execution of the agreement.

7. AIR OR WATER POLLUTION VIOLATION: Under the State laws, the Contractor shall not be: (1) in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution.

8. PAYEE DATA RECORD FORM STD. 204: This form must be completed by all contractors that are not another state agency or other governmental entity.

ATTACHMENT 6

ATTACHMENT 7

Department of California Highway Patrol Contracts Services Unit/Business Services Section

601 North 7th Street (916) 843-3610

Sacramento CA 95811 sridharan.krishnamurthy@chp.ca.gov

ATTACHMENT 7

ATTACHMENT 7A

ATTACHMENT 7A

ATTACHMENT 8

2. The term of this Agreement is:

PROPOSED

and TBD Upon Award

Agreement #25C726005

EXHIBIT A

(Standard Agreement)

SCOPE OF WORK

1. Contractor agrees to provide to the Department of California Highway Patrol (CHP), Gilroy Commercial Vehicle Enforcement Facility (CVEF) the services described herein: furnish all supplies, materials, tools, equipment, labor, personnel, and supervision; pay all taxes, insurance, bonds, license and permit fees, and all other direct and indirect costs necessary for the Quarterly Bay Door Maintenance Services in accordance with the terms set forth in this Agreement.

A. License Requirement: Contractor State License Board (CSLB) C-61 / D-28 (Doors, Gates, Activating Devices).

B. Contractor shall provide a Certificate of Insurance in accordance with the Insurance Requirements found in this Agreement (Exhibit E).

2. The services shall be performed at:

Department of California Highway Patrol Gilroy Commercial Vehicle Enforcement Facility (CVEF) Northbound

Department of California Highway Patrol Gilroy Commercial Vehicle Enforcement Facility (CVEF) Southbound

12000 South Valley Freeway San Martin, CA 95046

9800 U.S. 101 Gilroy, CA 93901

3. The services shall be provided during:

Work shall be performed on weekdays (Monday – Friday 8:00 a.m. to 5:00 p.m.) unless other arrangements have been made with the CHP Facilities Coordinator and the on-site contact. Contractor shall schedule the date and time the service is to be performed with the CHP on-site contact one (1) week prior to service. Contractor shall sign-in and sign-out with the CHP on-site contact on each service call to provide verification the service has been provided.

REST OF THE PAGE IS LEFT BLANK INTENTIONALLY

Agreement #25C726005

EXHIBIT A

4. The project representatives during the term of this Agreement will be:

STATE AGENCY

CONTRACTOR

TBD Upon Award

NAME

Adam Coen, Facilities Section Coordinator

NAME

TELEPHONE NUMBER

(916) 843-3800

FAX NUMBER

(916) 322-3172

EMAIL

facilities701@chp.ca.gov

Direct all inquiries to:

STATE AGENCY

CONTRACTOR

TBD Upon Award

SECTION/UNIT

Contracts Services Unit

SECTION/UNIT

ATTENTION

Sri Krishnamurthy, Contract Analyst

ATTENTION

ADDRESS

601 North 7th Street, Sacramento, CA 95811

ADDRESS

(916) 843-4318 sridharan.krishnamurthy@chp.ca.gov

5. Contractor shall provide quarterly maintenance every ninety (90) days as identified below and services are to consist of the following:

A. Lube all points of friction, including but not limited to, rollers, bearings, gears, and guides.

B. Ensure the doors are balanced, motor limiters are properly adjusted, drive chains are tight, and manual system is in proper working order.

C. Inspect and test all door functions, including but not limited to, the electrical wiring and connections, chain shafts, gears, and bearings.

D. Provide belts, cleaning chemicals, oil, grease, cleaning rags, switches, and fuses.

E. Pressure wash all inspection bay doors.

6. Miscellaneous Information

A. All maintenance performed shall be in compliance with minimum manufacturer’s operating specifications for the model and make of this equipment.

B. Notify the CHP on-site contact of any deficiencies in a timely manner.

PROPOSED

mailto:facilities701@chp.ca.gov mailto:sridharan.krishnamurthy@chp.ca.gov

Agreement #25C726005

EXHIBIT A

7. Guarantee

Contractor hereby unconditionally guarantees that the work will be done in accordance with the requirements of the contract, and further guarantees the work of the contract to be free of defects in workmanship for a period of one (1) year and materials for a period of ninety (90) days from the date of acceptance unless a longer guarantee period is specifically called for.

8. Miscellaneous/ Unforeseen Repairs

There are no monies in this contract for miscellaneous repairs. If during routine maintenance the need for a repair is discovered, the Contractor shall provide a legible, detailed proposal to repair the equipment. This will include a list of all parts required, cost per item, substantiation of MSRP, the estimated number of hours required to complete the repairs, applicable sales tax, and which equipment is being repaired. No work shall commence without the CHP’s Facilities Section approval of the cost for repair. No repair work can be charged to this contract, another contracting process will be used to fund any repairs needed.

Agreement #25C726005

EXHIBIT B

BUDGET DETAIL AND PAYMENT PROVISIONS

1. Invoicing and Payment

A. For services satisfactorily rendered, and upon receipt and approval of the invoice(s), the State agrees to compensate Contractor in accordance with the rates specified herein.

B. Contractor agrees to submit one (1) original and one (1) copy of all invoices, clearly indicating the Agreement number, once a quarter to:

Area Commander or Designee California Highway Patrol Gilroy Commercial Vehicle Enforcement Facility (CVEF) Northbound 12000 South Valley Freeway San Martin, CA 95046

Invoices not on pre-printed bill heads shall be signed by Contractor furnishing the service.

2. Budget Contingency Clause

A. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.

B. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State or offer an Agreement amendment to Contractor to reflect the reduced amount.

3. Prompt Payment Clause

Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.

4. Rate Schedule

A. Upon satisfactory completion of each service, CHP agrees to pay Contractor $TBD per service, in arrears, to provide Quarterly Bay Door Maintenance Services at the CHP Gilroy CVEF Northbound and Southbound locations. The total contract amount shall not exceed

$TBD.

B. If applicable, recycling amount collected shall be deducted from the invoice and, any and all manifests received from recycler shall accompany the related invoice(s).

Agreement #25C726005

EXHIBIT D

SPECIAL TERMS AND CONDITIONS

1. APPLICABLE LAWS AND REGULATIONS

A. GENERAL

The Contractor shall be informed of and comply with all Federal and State statutes, rules and regulations applicable to the contract and to those engaged or employed through the contract. The Contractor shall hold the State, its officers, agents, and employees harmless and indemnify and defend the State for any claims for damages arising out of occurrences, accidents, or misuse by the Contractor or subcontractors.

If a conflict arises between the provisions of the scope of work and any such statute, rule or regulation, the Contractor shall notify the State at once in writing. If, before receiving clarification, the Contractor performs any portion of the work affected by the conflict, any performance shall be at the Contractor's own risk, and he/she shall not be entitled to any additional compensation.

The Contractor shall be liable for damage to any person or property resulting from defects in the work or, obstructions throughout the term of the contract or at any time before acceptance of the completed work.

Neither the State nor the Contractor is subject to municipal, county or district statutes, rules or regulations pertaining to building permits or regulating the design or construction of buildings on State property.

B. EXPATRIATE CORPORATIONS

California Public Contract Code section 10286.1 a State agency shall not enter into any contract with an expatriate corporation or its subsidiaries.

C. EXECUTIVE ORDER N-6-22 – RUSSIA SANCTIONS

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals.

“Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least thirty (30) calendar days to provide a written response. Termination shall be at the sole discretion of the State.

Agreement #25C726005

D. PERMITS AND LICENSES

The Contractor shall be an individual or firm licensed to do business in California and shall obtain at Contractor’s expense all license(s) and permit(s) required by law for accomplishing all work required relating to this Agreement.

In the event any license(s) and/or permit(s) expire during the term of this Agreement, Contractor agrees to provide CHP with a copy of the renewed license(s) and/or permit(s) within thirty (30) days following the expiration date. In the event the Contractor fails to maintain all required license(s) and permit(s), the State may, in addition to any other remedies it may have, terminate this Agreement upon occurrence of such event.

Pursuant to the Business and Professions Code, Division 3, Chapter 9, it is a misdemeanor for any person to submit a bid to a public agency to engage in the business or act in the capacity of a Contractor within this State without having the required license except in any of the following cases:

1) The person is exempted from the provisions of this chapter; or

2) The bid is submitted on a State project governed by California Public Contract Code section 10164.

This chapter shall not apply to a joint license as required by Business and Professions Code section 7029.1. However, if the Contractor makes the bid as a joint venture, each person submitting the bid shall be subject to this chapter with respect to his/her individual license.

This chapter shall not affect the right or ability of a licensed architect or registered professional engineer to form joint ventures with licensed Contractors to render services within the scope of their respective practices.

E. PERMITS AND CERTIFICATIONS FROM STATE BOARD OF EQUALIZATION

This solicitation and any resulting contract shall be subject to all requirements as set forth in

Sections 6487, 7101 and sections 6452.1, 6487.3, 18510 of the Revenue and Taxation Code, and section 10295.1 of the Public Contract Code requiring suppliers to provide a copy of their reseller’s permit or certification of registration and, if applicable, the permit or certification of all participating affiliates, issued by California’s State Board of Equalization.

Failure of the supplier to comply by supplying the required permit or certification will cause the supplier’s bid response to be considered non-responsive and their bid rejected. Unless otherwise specified in this solicitation, a copy of the reseller’s permit or certification of registration must be supplied within five (5) State business days of the request made by the State.

Agreement #25C726005

F. PREVAILING WAGE RATES AND WORK HOURS

The Director of the Department of Industrial Relations has ascertained general prevailing wage rates in the county in which the work is to be performed. The rates of prevailing wage are determined by the Department of Industrial Relations, Labor Statistics and Research. The Prevailing Wage Rates as specified by the Department of Industrial Relations (DIR) are available on the DIR Web site, www.dir.ca.gov/DLSR/Pwd.

The prevailing wage rates set forth are the minimum that shall be paid by the Contractor.

Nothing contained herein shall be construed as preventing the Contractor from paying more than the minimum prevailing wage rates. No extra compensation will be allowed by the State due to the Contractor’s inability to hire labor at minimum rates.

If it becomes necessary to employ work classifications other than those listed in the bid, the Contractor shall notify the State immediately and the State will ascertain the additional prevailing wage rates from the date of initial payment.

It is further agreed that the maximum hours a worker is to be employed is limited to eight

(8) hours a day and forty (40) hours a week and the Contractor shall forfeit, as a penalty to the State, twenty-five dollars ($25.00) for each worker employed in execution of the contract for each calendar day during which a worker is required or permitted to labor for more than eight hours in any calendar day or more than forty (40) hours in any calendar week, in violation of California Labor Code Sections 1810 – 1815, inclusive.

The Contractor shall comply with all prevailing wage rate requirements and shall be subject to all restrictions and penalties in accordance with California Labor Code sections 1770 - 1780.

G. PUBLIC WORKS CONTRACTOR REGISTRATION PROGRAM

1. In accordance with the provisions of Code of Regulations Title 8, Section 16000, the

Department of Industrial Relations has ascertained the work for this project to be performed as a public work. Refer to http://www.dir.ca.gov/t8/16000.html.

2. No Contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code Section 1771.1(a)].

3. No Contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5.

http://www.dir.ca.gov/DLSR/Pwd http://www.dir.ca.gov/t8/16000.html

Agreement #25C726005

4. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. Refer to http://www.dir.ca.gov/Public-Works/SB854.html for more information.

5. Contractor shall maintain its registration with the Department of Industrial Relations per the requirements set forth in Labor Code 1725.5 (a)(1) during the term of this Agreement.

2. PAYMENT RECORDS

The Contractor and each subcontractor shall keep an accurate payroll record showing overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by the Contractor and/or subcontractor in relation with the work. Payroll records shall be certified and shall be on forms provided by the Division of Labor Standards Enforcement or shall contain the same information as those forms. Upon written request by the State, the Contractor's and Subcontractor's certified payroll records shall be furnished within ten (10) days. The Contractor's and Subcontractor's certified payroll records shall be available for inspection at the principal office of the Contractor in accordance with California Labor Code section 1776.

3. EMPLOYMENT OF UNDOCUMENTED ALIENS

No State agency or department, as defined in Public Contract Code § 10357, that is subject to this code, shall award a public works contract to a bidder or Contractor, nor shall a bidder or Contractor be eligible to bid for or receive a public works contract, whom has, in the preceding five (5) years, been convicted of violating a State or Federal law regarding the employment of undocumented aliens. See Public Contract Code § 6101.

4. CONTRACTOR’S WAIVER

Neither the State nor any of its officers or employees shall be liable for: loss or damage to the

Contractor’s work or any part thereof or to any of the materials used in performing the work;

injury to any person(s), either workers or the public and for damage to property due to the Contractor’s intentional or negligent acts that might have been prevented by the Contractor or anyone employed by him/her. In addition to any remedy authorized by law, any money due the Contractor under the contract may be retained by the State until final disposition of the lawsuit, legal action(s) or claims. This provision shall not be construed as precluding the State from enforcing any right to offset any current contract the Contractor may have with the State as to any money owed to the State.

5. TERMINATION OF CONTRACTOR'S CONTROL

Failure to supply an adequate working force, material of proper quality, or failure in any other respect to prosecute the work with the diligence and force specified in the Agreement, are http://www.dir.ca.gov/Public-Works/SB854.html

Agreement #25C726005 grounds for termination of Contractor's control over the work. The CHP will take over the work as provided in the State Contract Act.

6. CONTRACT APPROVALS AND COMMENCEMENT OF WORK

Contracts are not valid unless and until approved by California Department of General

Services, if such approval is required by law. The Contractor is not to commence or proceed with any work in advance of receiving notice that the contract has been approved. Any work performed by the Contractor in advance of the date of approval by the Department of General Services shall be deemed volunteer work and will not be reimbursed by the State.

7. PERSONNEL

Competent trained personnel are to be used. Contractor must notify the State, in writing, of any changes of those personnel allowed access to State premises to provide services under this Agreement. The new personnel will be introduced to CHP Project Representative prior to beginning work and will submit their information for security clearance. In addition, Contractor must recover and return any State-issued identification card provided to Contractor’s employee(s) upon their departure or termination.

8. SUBCONTRACTOR/CONSULTANT INFORMATION

Contractor is required to identify all subcontractors and consultants who will perform labor or render services in the performance of this Agreement via the subcontractors List form provided in the bid documents. Contractor and all subcontractors must be licensed for the scope of work performed under this Agreement.

A. All persons including subcontractors, engaged in work to fulfill this Agreement will be considered as employees of the Contractor. Contractor shall give personal attention to fulfillment of this Agreement and shall maintain control over the work provided. Should any subcontractor fail to complete a portion of the work in a manner satisfactory to CHP, Contractor shall correct the defective work and/or materials at no additional expense to the CHP.

B. CHP shall not entertain requests to arbitrate disputes among subcontractors or between

Contractor and subcontractors concerning responsibility of performing any part of the work. Contractor is responsible for all work performed under this Agreement.

C. CHP assumes no responsibility for the payment of subcontractors. Contractor accepts sole responsibility for the payment of subcontractors used in the performance of work relating to this Agreement.

D. Contractor shall ensure that all subcontracts for services include provisions requiring compliance with applicable terms and conditions specified in this Agreement…