QQ REQ1230150 - Hybrid Security Gates - Solicitation - Repost.pdf

Rev3-04.03.23

Solicitation #65081 QQ Hybrid Security Gates Danville Community College - Repost

Hybrid EM / RFID Library Gate Security System

Danville Community College

Small Business Set-Aside Award

Questions will be Received until: 4/29/2024 at 2:00 PM local time

Bids will be Received Until: 5/2/2024 at 2:00 PM local time. All bids must be received electronically through eVA by the date and time stated immediately above. Emailed and or faxed bids will not be considered.

CONTACTING ANY OTHER REPRESENTATIVE OF THE VCCS OR THE COLLEGE MAY RESULT

IN THE BID BEING DEEMED NON-RESPONSIVE

Any inquiries regarding this solicitation should be directed only to: Blake Underwood, Lead Buyer Specialist, Email: bunderwood@ssc.vccs.edu Phone: 540-591-4000

TABLE OF CONTENTS PAGE #

I. Purpose 2

II. Questions Regarding Solicitation 2

III. General Definitions 2

IV. Scope of Work 3

V. Specifications Requirements 4

VI. Method for Payment 4

Please refer to terms and conditions attached to this solicitation.

ATTACHMENTS PAGE #

A. Certificate of Insurance* 5

* This item should be completed and returned as part of the Solicitation submission package before services can proceed. A certificate of Insurance according to the requirement in this Solicitation must be submitted three (3) business days from date of closed bid or submitted bids will be deemed non-responsible.

Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2- 4343.1 or against a bidder because of race, religion, color, sex, national origin, age, disability, sexual orientation, gender identity, political affiliation, or veteran status or any other basis prohibited by state law relating to discrimination in employment. Faith-based organizations may request that the issuing agency not include subparagraph 1.e in General

Terms and Condition C. Such a request shall be in writing and explain why an exception should be made in that Solicitation.

SET-ASIDES IN ACCORDANCE WITH THE SMALL BUSINESS ENHANCEMENT AWARD

PRIORITY: This solicitation is set-aside for award priority to DSBSD-certified micro businesses or small businesses when designated as “Micro Business Set-Aside Award Priority” or “Small Business Set-Aside Award Priority” accordingly in the solicitation.

DSBSD-certified micro businesses or small businesses also includes DSBSD-certified women-owned and minority-owned businesses when they have received the DSBSD small business certification. For purposes of award, bidders shall be deemed micro businesses or small businesses if and only if they are certified as such by DSBSD on the due date for receipt of bids.

I. PURPOSE:

The Virginia Community College Shared Services Center (herein referred to as “SSC”) is Soliciting bids from qualified firms to Furnish and Install, a Hybrid EM / RFID Library Security Gate System as requested, to Danville Community College – Learning Resources Center/Library 1007 Boswell Street Danville, Virginia 24541

It is anticipated that deliveries and/or installation will be completed by 5/31/2023 no later than the end of business day.

II. QUESTIONS REGARDING QQ

Any questions regarding this solicitation shall be addressed to Blake Underwood at bunderwood@ssc.vccs.edu

III. GENERAL:

For the purpose of clarification, each firm receiving this Solicitation is referred to as a “Bidder” and the Bidder awarded the contract to supply the goods is referred to as a “Contractor”. Virginia Community College Shared Services Center is referred to as “Department”, “VCCS or as “SSC”, and “Representative” refers to the SSC Contract Administrator who will be administering the contract. This Solicitation states the instructions for submitting bids, the procedure, and criteria by which a contract may be awarded, and the contractual terms which will exclusively govern the contract between SSC and the Contractor.

All Bids must be received ELECTRONICALLY THROUGH eVA at the date and time stated above.

EMAILED AND OR FAXED BIDS WILL NOT BE CONSIDERED.

mailto:bunderwood@ssc.vccs.edu

IV. SCOPE OF WORK:

• Unit Bid Pricing: Bid shall be in the form of a firm unit price during the contract period. Unit Price per lot shall include transport and delivery to site and installation for each lot item bid. Bidders shall provide a fully completed detailed quote with their bid response. Failure to submit a detailed quote along with their bid may render the vendor as non-responsive.

1. Equivalency: The Commonwealth reserves all rights to determine the equivalency of any substituted product. All bidders proposing an equivalent item shall supply sales sheets or other manufacturer supplied documents to allow the Commonwealth to determine equivalency.

2. Optional Site Visit Requirements: Vendors may visit the site to view the current conditions by contacting the Institution’s Representative, Vendors performing site visits shall NOT ask questions or seek clarification from the Institution’s Representative but shall direct questions to the contract officer as denoted under CONTACT below. All Bidders submitting bids shall be responsible for verifying existing site conditions and measurements at the work sites.

Vendors that ask questions or seek additional information regarding this bid from any personnel at the Institution named above shall have their bid be deemed non-responsive.

Institution Representative Christopher Ford christopher.ford@danville.edu (434)797-8598

3. Delivery Point: The address and contact information for each delivery location is

Danville Community College – Learning Resources Center / Library 1007 Boswell Street Danville, Virginia 24541

4. Off Loading / Installation: The Contractor shall be responsible for off-loading material in neat stockpiles unless otherwise directed. No elevator or stairs are required for delivery/set-up to the upper level. Vendor is responsible for removal, using college dumpsters, of any debris from packaging and installation.

5. Delivery/Set-Up Location: Library, Upper/Main Floor, Front Entrance.

mailto:christopher.ford@danville.edu

6. Delivery Hours: For planning purposes, the normal hours for acceptance of deliveries are Monday through Friday between the hours of 8:00AM and 5:00PM), except on days designated as Federal or State holidays or mandated closing.

7. Delivery Notification: The Contractor shall coordinate actual delivery notification at least twenty-four (24) hours prior to intended delivery. Contact information for each delivery location is listed above.

8. Delivery/Installation Need by Date: 5/31/2024

9. Warranty: Standard Manufacturer Warranty

IV. SPECIFICATION REQUIREMENTS:

Danville Community College is Soliciting bids from qualified firms to Furnish, Deliver and Install an EM / RFID Hybrid Gate Security System as per requested specifications below.

Qty Part Number Item 1 D-TMonoHYDA Hybrid EM/RFID Double

Aisle Mono gate including people counter and software package

1 D-TRFID-SPAD Shieled RFID Staffpad 2000 2” x 2” RFID Tags 1 Delivery 1 Installation

VI. METHOD FOR PAYMENT:

Payment will be made (in accordance with the Virginia Prompt Payment Act) within 30 days after receipt of valid invoice and verification of satisfactory goods received and/or completion of work.

Invoices shall be submitted to the address listed below for all items completed within the designated billing period.

Payment will be made to the vendor in accordance with the Commonwealth of Virginia Prompt Payment Act. Invoice(s) shall be emailed to invoice@ssc.vccs.edu or mailed to the address below, referencing any purchase order numbers that result from this solicitation.

Virginia Community College Shared Services Center Attn: Accounts Payable

147 Daleville Centre Drive Daleville, VA 24083

Remainder of page intentionally left blank

ATTACHMENT A – CERTIFICATE OF INSURANCE SAMPLE