QCS Water Line Replacement RFP.pdf

REQUEST FOR PROPOSAL (RFP)

DOMESTIC COLD WATER LINE REPLACEMENT

QUINCY MIDDLE SCHOOL AND QUINCY HIGH SCHOOL

SECTION 1: ADMINISTRATIVE & PROJECT OVERVIEW

1.1 Invitation to Bid

The Quincy Community Schools School District (the "District") is soliciting competitive sealed proposals from qualified, licensed plumbing and mechanical contractors for the replacement of aging galvanized domestic cold water lines at Quincy Middle School and Quincy High School.

1.2 Project Summary

● Project Title: Quincy Schools Domestic Cold Water Line Replacement

● Project Locations:

○ Quincy Middle School

○ Quincy High School

● Issuing Agency: Quincy Community Schools Administration Office

● Contact Person: Shawn Murphy, Facilities Director, murphys@quincyschools.org

1.3 Schedule of Events

● RFP Release Date: July 27,2026

● Mandatory Pre-Bid Site Visit: 10 am July 31, 2026

● Deadline for Contractor Questions: Aug 10, 2026

● Proposal Submission Deadline: 10:00 am on August 24, 2026

● Contract Award Date: Sept 18th, 2026

● Project Commencement: Oct 1, 2026

John Denney, Superintendent Benjamin Gary, Business Manager

SECTION 2: SCOPE OF WORK & TECHNICAL SPECIFICATIONS

The selected Contractor shall provide all labor, engineering coordination, materials, tools, equipment, permits, disposal, and supervision required to safely remove and replace the designated galvanized piping systems.

2.1 Demolition and Removal

● Demolition of old pipes will be after a new main is installed to limit downtime.

● Demolish and remove all decommissioned galvanized piping, hangers, and associated debris.

● The majority of the work would be done during normal school hours with some off-hour time allotted for new system tie-ins.

2.2 Installation & Materials

● Piping Material: Install new domestic cold water lines utilizing Type L Copper ProPress is preferred.

● Valves: Install new, commercial-grade inline quarter-turn ball valves to allow isolated shut-offs for individual restrooms, classrooms, and building wings.

● Insulation: Insulate all new domestic cold water piping with [Insert Spec, e.g., fiberglass / closed-cell elastomeric foam] insulation to eliminate condensation and pipe sweating.

● Supports: Install new heavy-duty pipe hangers, clevises, and structural supports spaced per code requirements.

● Tie-ins: Reconnect all existing plumbing fixtures, including but not limited to: student restrooms, staff lounges, drinking fountains, science labs, and custodial closets.

2.3 Testing, Chlorination, and Commissioning

● Pressure Testing: Perform a hydrostatic pressure test on all new piping joints at 125 PSI for a minimum of 2 hours before concealing walls or ceilings.

● Disinfection: Flush, chlorinate, and sanitize the entire new system in compliance with local health department codes.

● Water Quality: Provide certified third-party laboratory water testing results showing zero contaminants before introducing the system to building occupants.

● Restoration: Patch, repair, and paint any drywall, ceiling tiles, or finishes breached during the installation process to match existing conditions.

SECTION 3: PROPOSAL SUBMISSION REQUIREMENTS

Bidders must submit Two physical copies of their proposal in a sealed envelope, alongside one electronic copy (USB drive), to the District Administration Office. The envelope must be clearly marked:

"CONFIDENTIAL BID: Quincy Schools Cold Water Replacement Project."

Proposals must include the following organized sections:

3.1 Contractor Profile & Credentials

● Legal company name, address, and structure (e.g., LLC, Corporation).

● Copy of current Michigan State Master Plumber / Mechanical Contractor licenses.

● Certificate of Insurance showing a minimum of [Insert Amount, e.g., $1,000,000/$2,000,000] in

General Liability and Workers’ Compensation.

3.2 Experience and References

● Provide a list of at least three (3) projects of similar scope and complexity completed within the past five (5) years, preferably within K-12 public school environments.

● Include contact names, phone numbers, and email addresses for each reference.

3.3 Work Plan and Construction Schedule

● Detailed narrative explaining the installation strategy, daily cleanup protocols, and safety measures.

● A detailed schedule outlining project phases, crew sizing, and milestones to ensure zero interference with school calendar dates.

3.4 Cost Proposal (Itemized Pricing)

Bidders must provide approximately 1,970 feet of new pipe; after that, additional piping and labor will be billed as a change order for time and materials

● 20 feet of ½ copper piping

● 460 feet of ¾ copper piping

● 230 feet of 1” copper piping

● 70 feet 1-¼ copper piping

● 220 feet 1-½ copper piping

● 120 feet of 2” copper piping

● 740 feet of 2-½ copper piping

● 110 feet of 3” copper piping

● Permitting, inspection, and water testing fees.

● Explicit contingency budget allowance (if applicable).

SECTION 4: EVALUATION & SELECTION

The District will evaluate all valid proposals based on a comprehensive matrix. The contract will not necessarily be awarded to the lowest bidder, but to the contractor providing the best overall value and expertise.

SECTION 5: GENERAL TERMS AND CONDITIONS

● Right to Reject: The District reserves the right to reject any or all proposals, to waive technicalities, and to select the proposal deemed most advantageous to the school district.

● Permits and Fees: The Contractor is solely responsible for securing and paying for all building, plumbing, and safety permits required by local municipalities.

● Safety Protocols: All contractor personnel must pass required criminal background checks (e.g., Live Scan fingerprinting) before entering school property if students are present.

Quincy Community Schools

BID SUBMISSION SHEET – QMHS WATER LINE BID

Water Line $

Additional $

Total Bid $

Name/Title Company Name

Telephone Number Fax Number Address

Approximate Installation Date City/State/Zip Code

Terms

Exceptions, additions or deviations from specifications

I, , a duly authorized representative of the (please print name)

Bidding firm, agree to provide all goods and services included in this bid submittal in accordance with all applicable federal, state and local laws, regulations and ordinances and, further, to hold Quincy Community Schools harmless should any judgment be rendered against our firm for violations(s) during the performance of this project. The undersigned does, by his/her signature, indicate he/she has read, understands and will comply with all requirements and conditions of the specifications.

Signature Title Date

Quincy Community Schools

DISCLOSURE STATEMENT – FAMILIAL RELATIONSHIP

Pursuant to MCL 380.1267, a sworn and notarized statement disclosing any familial relationship that exists between the owner and any employee of the vendor/contractor and any member of the Quincy Community Schools Board of Education or the Quincy Community Schools Superintendent must be accompanied with the bid/proposal.

Bids and Proposals without this disclosure statement will not be accepted.

The members of the Quincy Community Schools Board of Education are: Brian Preston, Erin Veysey, Shawnna Craig, Tim Miller, Jordan Oiler, Chelsea Lofton, and Denney Taylor. The Quincy Community Schools Superintendent is John Denney.

□ The following are the familial relationship(s):

Owner/Employee Name Related to: Relationship

1. ________________________________________________________________

2. ________________________________________________________________

Attach additional pages if necessary to disclose all familial relationships.

□ There are no familial relationships that exist between the owner and any employee of the vendor/contractor and any member of the Quincy Community Schools Board of Education or the Quincy Community Schools Superintendent.

The undersigned, the owner or authorized representative of bidder (insert name) ______________________does hereby represent and warrant that the disclosure statements herein contained are true.

Signature of Bidder Representative

Print Name

Title

STATE OF ______________COUNTY OF ______________

This instrument was acknowledged before me on the _____ day of ________________, _______, by

________________________________________, Notary Public _________________County, _________

My commission expires: ____/____/____ Acting in the County of: __________________________

QUINCY COMMUNITY SCHOOLS

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner and or authorized officer of the below named contractor (the “Contractor”), pursuant to the compliance certification requirement provided in the Quincy Community Schools’ (the “School District”) Request For DOMESTIC COLD WATER LINE REPLACEMENT and Mailing Request for Proposal (the “RFP”), hereby certifies, represents and warrants that the Contractor (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economics Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Contractor is awarded a contract as a result of the aforementioned RFP, the Contractor will not become an “Iran linked business” at any time during the course of performing the Work or any services under the contract.

The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date that it is determined that the person has submitted the false certification.

CONTRACTOR:

Name of Contractor

Name of Representative

Title

Date

STATE OF ______________COUNTY OF ______________

This instrument was acknowledged before me on the _____ day of ________________, _______, by

________________________________________, Notary Public _________________County, _________

My commission expires: ____/____/____ Acting in the County of: __________________________