Q&A - RFP Paternity Genetic Testing Services - follow up 7-3-19 final.xlsx

XLSX spreadsheet 94 KB Posted

Attached to
RFP #190000001956 - Genetic Paternity Testing Services
Solicitation number
RFP 171 190000001956 3
Issued by
Michigan

About this file

This document is a Q&A follow-up from the Michigan Department of Health and Human Services (MDHHS) in response to bidders' questions regarding an RFP for paternity genetic testing services. The RFP seeks a contractor to arrange specimen collection services across all Michigan counties, provide annual training to child support establishment personnel and child welfare caseworkers on self-collection procedures, schedule and manage clinic collection sites, and supply staff or services for specimen collection outside Michigan and within correctional facilities. Supporting data indicates that during FY18, MDHHS staff conducted 7,184 collections while vendor staff conducted 8,692 collections. The document provides detailed collection data organized by county and collection type (vendor collect versus DHHS staff collect) for the period January through June 2019, along with a comprehensive list of all county offices with their addresses and contact information. The six counties currently with dedicated specimen collection services are Wayne, Oakland, Macomb, Genesee, Washtenaw, and Kent, with Wayne County representing the highest volume at approximately 4,926 annual collections.

The file addresses bidders' specific concerns regarding service delivery expectations, including the number of full-time equivalent collectors per county, scheduling frequency, and liquidated damages provisions. MDHHS clarified that three vendor staff currently accommodate onsite collection across the stated counties, with larger-volume county offices typically receiving vendor staff presence two to three days per month. The State indicated that no liquidated damages have been assessed under the current contract and provided examples of scenarios where such damages could be assessed, including failure to meet turnaround time requirements for test results, repeat testing issues, and expert witness testimony delays. The detailed collection logs included in the document identify specific collection locations, dates, and quantities to support bidders' pricing development and capacity planning.

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Final

Q #Document and SectionPage #Bidder QuestionFinal AnswerFollow Up QuestionFollow Up or Revised Answer
5Statement of Work section Requirement #A.12Statement of Work section Requirements #A.1 states the following: Arrange for specimen collection services in all counties, and provide, at a minimum, annual training (or otherwise as requested) to OCS designated child support paternity establishment personnel to do self-collection where requested by OCS designated child support establishment staff, and child welfare caseworkers. The Contractor must schedule and arrange clinic schedules for the purpose of specimen collection. The Contractor must also provide staff or services for specimen collection outside the State of Michigan and in all types of prison and jail facilities.

Please provide the current schedule for each site that lists the address, hours of service required and the number of staff collects vs. vendors collects at each site for the past year. Please also provide information regarding collections at correctional facilities to include the address of the facility and the number of collections required for the past year. The State is unable to provide the number of staff collects vs. vendor collects for each site. The State is able to share that in FY18 total staff collects were 7184 and vendor collects were 8692.

Available list of county offices is within this excel document uder the tab "County Offices". Hours of operation are general office hours, but each office maintains their own specific office hours. The actual days and times the vendor collects at county offices is mutually agreed upon by the vendor and the county office.

The State is unable to provide a comprehensive list of correctional facilities and the number of collections from the past year. The follow up question is the same as the original question. The State has revised the answers.

Please provide the current schedule for each site that lists the address, hours of service required and the number of staff collects vs. vendors collects at each site for the past year. Please also provide information regarding collections at correctional facilities to include the address of the facility and the number of collections required for the past year. 1: The number of staff collects vs. vendor collects are located in the appropriately named tabs within this document (Vendor Collect; DHHS Staff Collect).

2: Available list of county offices is within this excel document uder the tab "County Offices". Hours of operation are general office hours, but each office maintains their own specific office hours. The actual days and times the vendor collects at county offices is mutually agreed upon by the vendor and the county office.

3: Prison Directory and a Location Map can be found here at the link in the next columnhttps://www.michigan.gov/corrections/0,4551,7-119-68854_1381---,00.html
6Schedule E2This table lists the estimated annual collections per county but additional information will be required to provide pricing.

Can the state confirm how many staff collections and/or vendor collections and/or other types of collections (clinic or hospital) were performed last year at each location listed on this table? (Number of specimens specifically for each collection scenario). The State is unable to provide the number of staff collects vs. vendor collects for each site. The State is able to share that in FY18 total staff collects were 7184 and vendor collects were 8692. The follow up question is the same as the original question. The State has revised the answers.

Please provide the current schedule for each site that lists the address, hours of service required and the number of staff collects vs. vendors collects at each site for the past year. Please also provide information regarding collections at correctional facilities to include the address of the facility and the number of collections required for the past year. 1: The number of staff collects vs. vendor collects are located in the appropriately named tabs within this document (Vendor Collect; DHHS Staff Collect).

2: Available list of county offices is within this excel document uder the tab "County Offices". Hours of operation are general office hours, but each office maintains their own specific office hours. The actual days and times the vendor collects at county offices is mutually agreed upon by the vendor and the county office.

3: Prison Directory and a Location Map can be found here at the link in the next columnhttps://www.michigan.gov/corrections/0,4551,7-119-68854_1381---,00.html
11Statement of Work section Requirement #74At the option of the State, bidder is required to provide staff as needed on a full-time basis for specimen collection services. The following counties currently have specimen collection services in the following locations: Wayne; Oakland; Macomb; Genesee; Washtenaw; and Kent and its surrounding counties. The following are the approximate number of specimens collected in a twelve-month period (January 1 – December 31, 2018) from some of Michigan’s larger counties: Wayne – 4,926; Oakland – 639; Macomb – 848; Genesee – 720; Washtenaw – 296; and Kent – 880.

How many of these collectors are currently full time in each of these counties?

How many hours are vendor collectors scheduled total for specimen collection services in each county?

How many sites are currently supplied by the vendor? Currently 3 vendor staff accommodate onsite collection for the stated counties. While specific schedules are not readily available, in general, county offices with larger volumes have vendor staff at the offices for two to three days in a month. The volumes of collection activity will dictate the number and frequency necessary.

From the answer we cannot tell how many counties have vendor collection services as stated. "6 counties and their surrounding counties" does not explain how many counties have collection services. If the 3 "full time" collectors are traveling to all of these counties to collect, the possibility of paying mileage would be high.The number of staff collects vs. vendor collects are located in the appropriately named tabs within this document (Vendor Collect; DHHS Staff Collect).
35Statement of Work section Requirement section 7.3 Liquidated Damages25Please provide examples that explain specific scenarios where liquidated damage will be assessed. For example if a case missed the required turnaround time will these liquidated damages be applied?Examples are within the Statement of Work in the RFP.

Page 7, #17 - Repeat Tests Page 9, #22 - Expert Witness Testimony Page 10, #24 - Report of Test Results Page 11, #26 - Turnaround Time for Reports What are the amounts of liquidated dames that have been assessed and/or charged to the current provider(s) during the current contract? There have not been any liquidated damages assessed under the current contract.

https://www.michigan.gov/corrections/0,4551,7-119-68854_1381---,00.htmlhttps://www.michigan.gov/corrections/0,4551,7-119-68854_1381---,00.html Vendor Collect

Vendor Collected1/2/191/3/191/4/191/7/191/8/191/9/191/10/191/11/191/14/191/15/191/16/191/17/191/18/191/19/191/21/191/22/191/23/191/24/191/25/191/28/191/29/191/30/191/31/192/1/192/2/192/4/192/5/192/6/192/7/192/8/192/11/192/12/192/13/192/14/192/15/192/18/192/19/192/20/192/21/192/22/192/23/192/25/192/26/192/27/192/28/193/1/193/2/193/4/193/5/19
Allegan County Friend of the Court52
Berrien County DHS108
Berrien County DSS
Branch County PA Office1
Genesee County Friend of the Court3333
Genesee County Prosecutor's Office51564158
Green County Child Support Office1
Greene County CSE1
Greene County CSEA
Ingham Prosecutor's Office12191210
Jackson County Prosecutor's Office - Family Law Division142327
Kalamazoo County DHS16
Lapeer County County Complex Building222
Lenawee Co Health Dept3
Lenawee County DHS15
Livingston County
Macomb Co. Prosecuting Atty60443431
Mason County Pros Office2113
Mecosta Co Pros. Office1
Mid-Michigan Medical Center Gratiot1
Monroe Co Prosecutor's Office20
Montcalm County Pros Office -CSE Division
Montmorency Co Prosecutor's Office
Oakland Co Prosecutor's Office3435282824
Oscoda Co Prosecutor's Office4
Presque Isle County Pros Office
Saginaw County Prosecutor's Office19137
St Clair Co Prosecutor's Office26
St. Mary’s of Michigan-Standish Hospital Lab1
Tuscola County Pros Office3
Van Buren County Friend of the Court Building
Washtenaw County DHS36
Wayne Co - Office of the Friend of the Court4371373310311427381810789647467346
Wayne County Child Support33
Wexford Co Prosecutors Ofc1
Total Vendor Collects4321601416059500452306001251401912700460248519260441211539013655234091107313402780

DHHS Staff Collect

MDHHS Staff Collector
Alger County Prosecuting Atty Office
Allegan County DHS
Alpena County Prosecutor's Office11
Antrim Co Prosecutor's Office2
Baraga County Courthouse2
Barry Co FOC123212
Bay County Prosecutor’s Office15421
Benzie County Prosecutor's Office22
Berrien County City Building23
Berrien County DHS6322351522135
Berrien County DSS221112
Branch Co Friend of the Court3
Branch County PA Office323
Calhoun County CSE- Prosecuting Attys Office5143
Calumet Co CSE-Courthouse
Cass County Prosecutor's Office23
Charlevoix County Prosecutor's Office12
Cheboygan Co Pros Office421
Chippewa Co Prosecutor Ofc515112
Clare County Pros. Office1211
Clinton Co Pros. Office23321112
Crawford County Pros Office
Delta Co Pros. Office12211134122
Dickinson County Pros Office339
Eaton Co Pros. Office1116213212232
Elkhart County CSE1
Emmet Co Pros Office
Genesee Co Admin Bldg FOC3333
Genesee County Friend of the Court33333633
Genesee County Prosecutor's Office1
Gladwin County Pros. Office112
Gogebic County Courthouse3531
Grand Traverse Co Prosecutor's Office431
Hillsdale County PA Office2211
Houghton County Prosecutor's Office3
Huron Co Prosecuting Attorney
Ingham Prosecutor's Office211114111121217
Ionia County Prosecutor’s Office3123
Iosco County Friend of the Court231
Iron County Pros /FOCOffice
Isabella County Prosecutor's Office123122
Jackson County Prosecutor's Office - Family Law Division
Kalamazoo County Family Support222222
Kalamazoo County Prosecutor’s Office1152243454131141412531024573224
Kalkaska Co Pros. Office2
Kalkaska Co. Prosecutor’s Office
Kent Co. Prosecutor's Office741132725383222229852611616361461231
Kent County Prosecuting Attorney's Office115523
Lake Co. Prosecutor's Office
Lapeer County County Complex Building333
Lenawee County DHS
Mackinac County Friend of the Court2
Macomb Co. Prosecuting Atty2512336123121
Manistee County Pros Office311
Marquette County Pros Office -Family Support Division21212
Mason County Pros Office
Mecosta Co Pros. Office43122333
Menominee County4333
Menominee County DHS
Midland Co Prosecutor's Office122314221122
Montcalm County Pros Office -CSE Division231
Montmorency Co Prosecutor's Office
Muskegon Co Family Court44145263115213293162721
Newaygo Co Prosecutor's Office2121311
Oakland Co Prosecutor's Office2121244
Oceana Co Pros. Office1122
Ogemaw County Pros Office2233
Ontonagon County
Osceola County DHS
Osceola County Pros. Office
Oscoda Co Prosecutor's Office2
Oscoda County DHS1
Otsego Co Prosecutor's Office1
Ottawa County DHS
Ottawa County Prosecutor's Office4112132232
Presque Isle County Pros Office
Roscommon Co Prosecutor's Office1322
Saginaw County Prosecutor's Office1
Sanilac Co Prosecutor's Office7212
Schoolcraft Co Prosecutor's Office321
Shiawassee Co Prosecutor's Office12312122
St Joseph Co Prosecutor's Office232443153133
Tuscola Co Friend of the Court3633
Tuscola County Pros Office11312
Van Buren County Friend of the Court Building1152
Van Buren DHS
Washtenaw Co Pros Office812452321033224252112225
Wayne Co - Office of the Friend of the Court
Wayne County Child Support
Wexford Co Prosecutors Ofc112211
MDHHS Staff Collector Totals313123131029251328212833160223323321231421230362932251827292635236233436230282940292101724

County Offices

OfficeAddressCityStateZIP/Postal CodeCounty:County Name
PACounty Courthouse

PO Box 189

HarrisvilleMI48740Alcona
FOCPO Box 366
HarrisvilleMI48740Alcona
PA101 Court St.
MunisingMI49862Alger
FOC101 Court St.
MunisingMI49862Alger
PAPO Box 358
AlleganMI49010Allegan
FOCPO Box 358
AlleganMI49010Allegan
FOC719 W. Chisholm, Ste 1AlpenaMI49707-2452Alpena
PACounty Annex - Suite 2
719 ChisholmAlpenaMI49707Alpena
PAPO Box 280
205 CayugaBellaireMI49615Antrim
FOC328 Washington Street
Suite 200Traverse CityMI49684Antrim
PAPO Box 1309
120 North GroveStandishMI48658Arenac
FOCP. O. Box 115StandishMI48658Arenac
FOC401 E Houghton AveHoughtonMI49331Baraga
PA12 N. Third St.
Courthouse AnnexL'AnseMI49946Baraga
PAEstablishment Division
102 S. BroadwayHastingsMI49058Barry
FOC102 S. BroadwayHastingsMI49058Barry
PA1230 Washington Ave
Suite 768Bay CityMI48708Bay
FOCPO Box 856Bay CityMI48707Bay
PAGovernment Center
448 Court PlaceBeulahMI49617Benzie
FOC448 Court PlaceBeulahMI49617Benzie
PA401 8th St, PO Box 1407Benton HarborMI49022Berrien
FOC811 Port StreetSt. JosephMI49085Berrien
PA401 8th St.Benton HarborMI49022Berrien
FOC31 Division StColdwaterMI49036Branch
PACourthouse
31 Division St.ColdwaterMI49036Branch
PAJustice Complex
161 East MichiganBattle CreekMI49014Calhoun
FOC161 E Michigan AveBattle CreekMI49014Calhoun
FOC60296 M-62 Suite 3CassopolisMI49031Cass
PACass County Law and Courts Building
60296 M-62, Suite 6CassopolisMI49031Cass
FOCCounty Building
301 State StreetCharlevoixMI49720Charlevoix
PACounty Building Annex
301 State StreetCharlevoixMI49720Charlevoix
PACounty Building
PO Box 70CheboyganMI49721Cheboygan
FOCPO Box 70CheboyganMI49721Cheboygan
PACounty Courthouse

325 Court St.

Suite 103Sault Ste. MarieMI49783Chippewa
FOC325 Court Street
Suite 104Sault Ste MarieMI49783Chippewa
FOCPO Box 988HarrisonMI48625Clare
PAPO Box 586HarrisonMI48625Clare
FOC100 E STATE ST, STE 4100St. JohnsMI48879Clinton
PACourthouse

Suite 3100

100 E. State St.St. JohnsMI48879Clinton
PACounty Courthouse

200 West Michigan Avenue

GraylingMI49738Crawford
FOC200 W. Michigan AvenueGraylingMI49738Crawford
FOC310 Ludington StEscanabaMI49829Delta
PA310 LudingtonEscanabaMI49829Delta
FOCPO Box 725
300 East D StreetIron MountainMI49801Dickinson
PAPO Box 725
300 East D StreetIron MountainMI49801Dickinson
PA1045 Independence BlvdCharlotteMI48813Eaton
FOC1045 Independence BlvdCharlotteMI48813Eaton
FOC200 Division StPetoskeyMI49770Emmet
PACounty Building
200 Division StreetPetoskeyMI49770Emmet
PAFamily Support Division

McCree Building

630 S Saginaw StFlintMI48502Genesee
FOC1101 Beach StreetFlintMI48502Genesee
FOC401 W. CedarGladwinMI48624Gladwin
PA401 W. CedarGladwinMI48624Gladwin
FOCCourthouseBessemerMI49911Gogebic
PACourthouse
200 North MooreBessemerMI49911Gogebic
PA324 Court St.Traverse CityMI49684Grand Traverse
FOC328 Washington St
Suite 200Traverse CityMI49684Grand Traverse
FOCPO Box 157IthacaMI48847Gratiot
PA214 East Center Street
Suite 10IthacaMI48847Gratiot
FOC15 Care DrHillsdaleMI49242Hillsdale
PA61 McCollum StreetHillsdaleMI49242Hillsdale
FOC401 E. Houghton AveHoughtonMI49331Houghton
PACounty Courthouse
401 East Houghton AveHoughtonMI49931Houghton
PACounty Building

250 East Huron Avenue

Suite 103Bad AxeMI48413Huron
FOC250 East Huron Ave
Suite 211Bad AxeMI48413-1166Huron
FOCPO Box 40097LansingMI48901Ingham
PAFloor 3-R

Grady J. Porter Bldg

303 W. Kalamazoo StreetLansingMI48933Ingham
FOC100 W Main StIoniaMI48846Ionia
PACourthouse
100 Main StreetIoniaMI48846Ionia
FOCPO Box 837Tawas CityMI48764Iosco
PACounty Building

422 Lake Street

P.O. Box 548Tawas CityMI48764Iosco
FOC2 South 6th St - 19Crystal FallsMI49920Iron
PA2 South 6th Street, Suite 1Crystal FallsMI49920Iron
FOC300 N. MainMt. PleasantMI48858Isabella
PA200 N. MainMt. PleasantMI48858Isabella
PA1697 Lansing Avenue
PO Box 6589JacksonMI49204Jackson
FOC1697 Lansing AvenueJacksonMI49202Jackson
FOC1536 Gull RoadKalamazooMI49048Kalamazoo
PA1536 Gull RdKalamazooMI49048Kalamazoo
PACourthouse
605 North Birch StreetKalkaskaMI49646Kalkaska
FOC605 North Birch StKalkaskaMI49646Kalkaska
PAFamily Law Division

82 Ionia NW

Suite 425Grand RapidsMI49503Kent
FOC82 IONIA AVE NW
PO BOX 351Grand RapidsMI49501-0351Kent
PA316 Sixth StreetCalumetMI49913Keweenaw
FOC401 E Houghton AveHoughtonMI49931Keweenaw
FOC800 10th St., Suite 300BaldwinMI49304Lake
PA800 10th Street, Suite 220BaldwinMI49304Lake
PA255 Clay StLapeerMI48446Lapeer
FOC255 Clay StLapeerMI48446Lapeer
FOC328 Washington St
Suite 200Traverse CityMI49684Leelanau
PA8527 East Government Center Dr
Suite 202Suttons BayMI49682Leelanau
PA126 E Church StAdrianMI49221Lenawee
FOCPO Box 577AdrianMI49221Lenawee
PA210 S. Highlander Way, Suite 4HowellMI48843Livingston
FOCLivingston County Friend of the Court

The Law Center

210 S. Highlander Way Suite 3HowellMI48843Livingston
FOC407 West Harrie StNewberryMI49868Luce
PA407 W. Harrie StNewberryMI49868Luce
PAMackinac County Prosecutor's Office

100 South Marley St

Room 125St. IgnaceMI49781Mackinac
FOC100 S. Marley St
Room 110St. IgnaceMI49781Mackinac
FOC10 N. Main StMt. ClemensMI48043Macomb
PAMacomb County PA Office - 1 S. Main, 3rd FloorMt. ClemensMI48043Macomb
FOC415 Third StManisteeMI49660Manistee
PACourthouse
415 Third StManisteeMI49660Manistee
FOC234 W. Baraga AveMarquetteMI49855Marquette
PAFAMILY SUPPORT DIVISION
234 West Baraga AveMarquetteMI49855-4751Marquette
FOC304 East Ludington AveLudingtonMI49431Mason
PACounty Courthouse
304 East Ludington AveLudingtonMI49431Mason
FOCPO Box 508Big RapidsMI49307Mecosta
PACourthouse
400 Elm StBig RapidsMI49307Mecosta
PACourthouse

839 10th Avenue

Courthouse-2nd FloorMenomineeMI49858Menominee
FOC839 10th AveMenomineeMI49858Menominee
PA220 W. Ellsworth Street
4th FloorMidlandMI48640Midland
FOC220 W. Ellsworth Street
4th FloorMidlandMI48640-5183Midland
FOC401 North Lake StreetCadillacMI49601Missaukee
PA129 S. Main St., PO Box 348Lake CityMI49651Missaukee
FOC106 E. First StMonroeMI48161Monroe
PA106 East First StMonroeMI48161Monroe
PA621 N. State StStantonMI48888Montcalm
FOC629 N. State St
PO BOX 305StantonMI48888Montcalm
FOCPO Box 479AtlantaMI49709Montmorency
PAM-32
PO Box 789AtlantaMI49709Montmorency
PAMichael Kobza Hall of Justice

5th Floor

990 TerraceMuskegonMI49442Muskegon
FOC990 Terrace, 3rd FloorMuskegonMI49442Muskegon
FOCPO Box 885White CloudMI49349Newaygo
PA1092 Newell
PO Box 885White CloudMI49349Newaygo
FOC230 Elizabeth Lake Road

PO Box 436012

Pontiac MI 48341PontiacMi48343Oakland
PA1200 North TelegraphPontiacMI48341Oakland
FOC100 South State St
Suite M34HartMI49420Oceana
PA100 State Street
Suite L 14HartMI49420Oceana
PACounty Bldg #109
806 West Houghton AvenueWest BranchMI48661Ogemaw
FOCSuite 106
806 W. HoughtonWest BranchMI48661Ogemaw
PACourthouse
725 Greenland RoadOntonagonMI49953Ontonagon
FOC725 Greenland RdOntonagonMI49953Ontonagon
FOCPO Box 135Reed CityMI49677Osceola
PA410 W. UptonReed CityMI49677Osceola
PA105 S. Court St.
PO Box 399MioMI48647Oscoda
FOC105 Court St
P.O. Box 656MioMI48647Oscoda
PA800 Livingston Blvd - Suite 3DGaylordMI49735Otsego
FOC800 Livingston Blvd.
Suite 1AGaylordMI49735Otsego
PAGrand HavenMI49417Ottawa
FOC414 Washington Street
Suite 225Grand HavenMI49417Ottawa
FOCP. O. Box 192Rogers CityMI49779Presque Isle
PACourthouse

151 East Huron Avenue

PO Box 110Rogers CityMI49779Presque Isle
FOC500 Lake StRoscommonMI48653Roscommon
PA500 Lake StreetRoscommonMI48653Roscommon
FOC111 S. Michigan AveSaginawMI48602Saginaw
PACourthouse
111 S. Michigan AveSaginawMI48602Saginaw
FOC201 McMorran Blvd Rm 1600Port HuronMI48060Saint Clair
PA201 McMorran Blvd.
Room 3300Port HuronMI48060Saint Clair
PACourthouse

125 W. Main Street

PO Box 249CentrevilleMI49032Saint Joseph
FOCPO Box 249CentrevilleMI49032Saint Joseph
PACourthouse

60 West Sanilac

Rm 314SanduskyMI48471Sanilac
FOCPO Box 187
60 W. Sanilac AveSanduskyMI48471Sanilac
FOC300 Walnut St, Rm 127ManistiqueMI49854Schoolcraft
PA300 Walnut Street, Room 209ManistiqueMI49854Schoolcraft
PASurbeck Building-2nd Floor
201 N. ShiawasseeCorunnaMI48817Shiawassee
FOC208 N. ShiawasseeCorunnaMI48817Shiawassee
PACourthouse

207 E Grant Street

Suite 1CaroMI48723Tuscola
FOC440 N State Street
1st FloorCaroMI48723Tuscola
FOC219 Paw Paw StPaw PawMI49079Van Buren
PA219 Paw Paw StPaw PawMI49079Van Buren
FOCP.O. Box 8645 (101 E. Huron)Ann ArborMI48107Washtenaw
PAWashtenaw County PA Office

Child Support Division

PO Box 8645Ann ArborMI48107Washtenaw
PA645 Griswold, 10th Floor Penobscot BuildingDetroitMI48226Wayne
FOC645 Griswold, 12th Floor Penobscot BuildingDetroitMI48226Wayne
FOC401 North Lake StreetCadillacMI49601Wexford
PA437 E. Division StCadillacMI49601Wexford

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