Q&A_Responses.pdf

DEPARTMENT OF MANAGEMENT SERVICES

REQUEST FOR INFORMATION (RFI)

Building Occupancy Monitoring Solution

RFI No.: DMS-22/23-123

Questions and Answers

Question

Question Answer

Is there a preference to purchase the hardware or lease the hardware (Hardware as a service)?

• The Department is exploring opportunities and options through this Request for Information (RFI). In accordance with Section IV., Response, the Department requests information on the products and services available and a general pricing structure for any offering your company may have.

2 Is there a requirement for wired or will a battery option support the outcomes and data needed.

• Requirements have not been determined at this time. All RFI submissions will be reviewed to understand the potential cost vs. benefit of different solution types and features.

3 Lan vs cellular- can we leverage network? • The response may include Lan or Cellular capabilities and options. All RFI submissions will be reviewed to understand the potential cost vs. benefit of different solution types and features.

Are there any restrictions for SOF when it comes to hosting/ accessing cloud based solutions?

• Please refer to Rule 60GG-4, Florida Administrative Code, for Cloud Computing requirements.

5.

Are there any restrictions as to when the installation work can be done (ie after work hours only)?

• Unknown at this time.

6.

Will there need to be an Infosec review of the selected technology vendor(s) as a part of the process?

• This is only an RFI at this time.

7.

How is SOF capturing utilization data today across the portfolio? • The Department is not currently capturing utilization data for DMS managed buildings.

8.

As it pertains to labor- are there any requirements/mandates we need to be aware of for project delivery?

• This is only an RFI at this time.

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9.

Can you provide insight on size and scope of portfolio that you'd be interested in covering for utilization program?

• The Department’s managed portfolio spans 112 buildings and approximately 12 million gross square feet.

10. Any security clearance or background checks required to perform work with SOF?

• This is a RFI designated for planning purposes only and not a solicitation for offers. Should the Department decide to competitively procure, all contractors and subcontractors under any resulting contract would be subject to Background Screening.

11. In addition to making data driven decisions across your portfolio, how else will utilization data be used across your portfolio (ie.

dynamic cleaning services, space design, power management etc.)?

• The response may include any and all data solutions that are achieved through occupancy data collection. The Department is seeking options and all capabilities for the use of the occupancy data collection.

12. Are you considering using sensors in non-office asset classes? (ie warehouses, security facilities, higher ed etc.)

• This is not a consideration at this time.

13 From a scope perspective, which of the following occupancy/utilization data sets are of interest: building/floor level, desk and workpoint, conference rooms, common areas and soft seating?

• All data sets are of interest to the Department. The Department is seeking options and all capabilities for the use of the occupancy data collection.

14.

How is SOF currently handling utilization data? Where is that data stored? How is it accessed for analysis (e.g. using tableau)?

• The Department is not currently capturing nor storing utilization data for DMS managed buildings. The response may include options for handling, storing, and accessing the data.