Q&A No. 1.pdf

DOT-RFP-24-4006-CO

Q&A No. 1

FLORIDA DEPARTMENT OF TRANSPORTATION

11/6/2023

Question and Answer No. 1

RE: RFP #: DOT-RFP-24-4006-CO

RFP TITLE: DISTRICT WIDE TITLE SEARCH AND EXAMINATION SERVICES FLORIDA DEPARTMENT OF

TRANSPORTATION – DISTRICT FOUR

OPENING DATE: 11-20-2023

Notice is hereby given of the following answers to questions listed below:

1. Question and Answer No. 1, and

2. Attachment - a copy of the prior awarded Contract for FDOT-D4 Title Search & Examination Services.

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Questions Answers

1. a. Who signs the certifications? The abstractor or the title company agent?

b. As to 4.1 and 4.3 How do they differ?

c. Our firm does work for numerous

Departments of Transportations-normally for the title search pricing there is one price for Residential Searches and One Price for NON Residential Searches.

There is a great cost difference between the two. Can this section be amended?

d. 4.5 Certified Specific Purpose Report- Since this is such a broad explanation, how can we confirm a firm price?

e. As to Exhibit C- Price Proposal Form 1. Item #7- Please advise what is required for this item

f. Is this a bid

g. Does the bidder need to satisfy any DBE goals? If so, what are they?

h. What is the term of this contract?

i. Can we obtain the Award that was made for the prior FDOT Title search and Exam Services for District Four? Please advise

j. Are the searches to be made solely in Oscela County?

a) The abstractor/examiner signs the certification on the report.

b) 4.1 is a full title search showing title, encumbrances, easements. The 4.3 only shows Ownership chain of title.

c) We do not differentiate between residential and non-residential and do not know typically when initiating parent tract work whether it will encumber either or both. Typically, most parcels are commercial, vacant or Right of Way research.

All research is back to patent.

d) All ingress, egress, access related instruments back to patent.

e) Vendor supplies tax info from the Tax Collector Dept include amounts due and owing, whether tax certificates have been issued or whether delinquent taxes exist, and folio number along with screen print. Additionally, info from the county property appraiser as to shown ownership interest and screen shot of main data fields. Provide all of the acquisition documents on how the owner acquired subject property. Submit color pdf(s).

f) This is a Request for Proposal (RFP), and the Vendor must submit both Technical and Price Proposal.

g) Please see #5 DIVERSITY ACHIEVEMENT -

DISADVANTAGED BUSINESS ENTERPRISE

*DBE) UTILIZATION, Page 8 in the Request for Proposal.

h) The Contract Term is 5 years with a renewal option. Please see Page #2 of the Standard Written Agreement (Sample).

i) Attached is a copy of the prior awarded Contract for FDOT-D4 Title Search & Examination Services.

j) District 4 consists of Broward, Palm Beach, Martin, St Lucie, and Indian River Counties where 99% of the work is ordered for. Occasionally a border project will require research which extends into adjacent counties contiguous to the five district counties, such as Brevard or Dade. There is Exhibit C proposal for each of the five district counties and each adjoining county, electronic processing, and summary grand total – see tabs at bottom of spreadsheet (total of 15 tabs in all).

Bidders must acknowledge receipt of this document by completing and returning to the Procurement Office with their Bid via email at D4.Purch@dot.state.fl.us , by no later than the time and date of the proposal opening.

Failure to do so may subject the Bidder to disqualification.

_______Cynthia Oxley________ Procurement Agent

_____________________________________Bidder

_____________________________________Address

_____________________________________Submitted by (Signature) mailto:D4.Purch@dot.state.fl.us