Q&A for Portfolio Management FY27 RFP .pdf

Memo

SUBJECT: Opportunity # 21260430164355 RFP Q & A

RFP TITLE: Portfolio Management

DEPARTMENT: Streets Department

SUBMISSION DATE: July 20, 2026

RFP QUESTIONS & ANSWERS

1. Is there an intent for a single contract award?

a. The City anticipates making two separate awards with two consultant firms.

2. Is the $1.5 million budget for each year or spread out over the potential five-year life of the contract?

a. The $1.5 million is the contract limit per each contract. The contract limit may be increased if needed.

3. Can you confirm whether or not the submission will require an SF 330 and/or resumes?

a. The SF 330 is required. The resumes of key staff are required as part of the SF 330. Include the resumes and SF 330 in the ‘Statement of Qualifications, Relevant Experience’ section of the proposal.

4. Is a budget or cost proposal and schedule required with the proposal?

a. A budget/cost proposal schedule is not required with the proposal. Cost and budget are not a factor within the selection process. Budget/cost proposal will be needed after selection.

5. The RFP states “evaluate methods for targeting materials for collection. Additionally, the City will be evaluating the quality of curbside set outs and evaluating tagging approaches to improve

City of Philadelphia

Department of Streets Transportation, Planning & Analysis Unit

Municipal Services Building, Suite 940

⚫ Page 2 compliance.“ Can you elaborate on the level of support the selected candidate will need to provide?

a. This is an evaluation of curb line layout and geometric design as submitted to the City and should be done the same as design work is managed by a qualified transportation engineer familiar with City code and PennDOT standards.

6. Are consultants currently supporting City projects, including Streets Department projects, eligible to pursue this contract and not be considered conflicted out solely due to their current

City work?

a. Consultants currently supporting City projects are eligible to pursue this contract.

7. Can you talk about how you anticipate conflicts to be handled with existing or new projects?

Would that include anyone on the team as well? Can the City further clarify the potential conflicts between this Portfolio Management contract and the other Design and CM/CI contracts?

a. For this federal and state funded RFP opportunity, City will adhere to the provisions of

PennDOT Publication 93, including requirements for handling of conflicts among different types of contracts. The City has contracted with multiple consultant firms for various Design and CM/CI type of contracts. To mitigate potential conflicts, the City intends to award two

(2) Portfolio Management contracts; two (2) awards will be made to two (2) consultant firms. Please be guided accordingly. Below are some projects to consider as prospective projects under the portfolio management contract.

59th St over Amtrak

• GFT

• Baker = traffic

Gay St Stairway

• JMT

30th St Viaduct from Market to Walnut

• HDR = bridge

• STV = roadway

• NTM = environmental

Leverington Ave over Manayunk Canal

• HDR

• STV = roadway

70,71,72 Sts over Amtrak

• AECOM

⚫ Page 3

• NTM = substructures/foundations

Green Lane over Schuylkill River

• Baker

• Navarro & Wright

Spring Garden St over Amtrak

• HDR

• GFT = substructure analysis

Bridge Paint Contract

• GFT

• HDR

Margie St over Amtrak

• M&M

Old York Road

• Design Fund Sources: SS4A 2022

• Design Obligation: 05/2031

• Construction Fund Source: SS4A 2023

Hunting Park Avenue

• Design Fund Sources: None identified as this time

• Design Obligation: N/A

• Construction Fund Source: SS4A 2023

• Construction Obligation: Anticipated at 05/2032 (5 Years after grant is signed)

Lehigh Avenue

• Project may come to Design Unit

• Design and Construction Source: Unknown at this time

• Obligations: Unknown