Opp. 21260430164355 Preproposal Meeting Attedance 7.13.2026.pdf

This is a pre-proposal meeting attendance list for Opportunity #21260430164355, a portfolio management services RFP issued by the City of Philadelphia Department of Streets – Transportation Division. The pre-proposal meeting was held on July 13, 2026 at 1:00 p.m., with 44 representatives from engineering and construction firms in attendance. The RFP seeks on-call portfolio management services from a PennDOT pre-qualified engineering firm to manage federal and state-funded transportation and bridge projects through comprehensive project management services including schedule development, design reviews, permit processing, utility coordination, right-of-way acquisition support, grant application assistance, constructability reviews, and agency coordination. Proposals are due August 17, 2026 at 5:00 p.m. via eContract Philly, with applicant interviews scheduled for September 30, 2026 and contract execution anticipated for January 4, 2027. The initial contract term runs from January 4, 2027 through January 3, 2028, with the City holding options to extend for up to four additional one-year terms.

The maximum compensation for the initial contract term is $1.5 million, with compensation structured through individual work orders negotiated on a project-specific basis using Cost-Plus Fixed Fee, Specific Rate, or Lump Sum methodologies. Applicants must propose either fixed-price or hourly rate compensation with detailed cost breakdowns. No retainage will be withheld for project management, construction management, construction inspection services, or non-deliverable work orders. All work must comply with federal FHWA and PennDOT standards and the Philadelphia 21st Century Minimum Wage and Benefits Standard. Local Business Entity certification is encouraged as a positive evaluation factor; applicants must complete the certification form or establish Local Impact commitment. Questions are due July 15, 2026 at 5:00 p.m., with answers posted July 20, 2026. Proposals must include scope of work, statement of qualifications with at least three references, proposed subcontractors, financial capacity documentation, tax clearance certification, and disclosure of any litigation or contract defaults.