Q&A.pdf
PDF 358 KB Posted
- Attached to
- Liquid Deicer
- Solicitation number
- ITB-14226
- Issued by
- Florida
About this file
This is a Bid Questions and Responses document from the Florida Department of Transportation addressing inquiries related to two invitation to bid solicitations (DOT-ITB-26-3009-SC and DOT-ITB-26-3010-SC) for deicer pellets and liquid deicer, issued on November 5, 2025. The procurement establishes a 12-month initial contract term with the option for renewal for an additional 12-month period, provided the renewal period does not exceed the length of the original term. Distribution locations are divided into sections, with Sections A-D covering Midway, Milton, Marianna, Panama City, and Ponce de Leon, while Sections E and F include those same locations plus Lake City, Chiefland, Perry, St. Augustine, and Jacksonville. Historical usage data provided by FDOT indicates significant variation in demand over the past five fiscal years, ranging from zero gallons and super sacks in two years to 27,720 gallons and 54 pellet super sacks in the most recent period (7/1/2025-6/30/2026).
The procurement specifies that bids must be submitted exactly as specified with no alternative products or substitutions considered, including rejections of proposed alternatives such as Sodium Formate, Magnesium Chloride, and Potassium Acetate. Payment terms are NET 30 as referenced in Section 3 of the Purchase Order Terms and Conditions. FDOT will not entertain price adjustments during option years due to fluctuations in raw material costs. Additional contract terms and conditions, including indemnity, force majeure language, and warranty requirements, are detailed in PUR 1000 and Section 10 of the Invitation to Bid documents.
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Other files
| File | Type | Posted |
|---|---|---|
| Invitation to Bid- Ad Version.pdf | ||
| Invitation to Bid- Ad Version.pdf | ||
| Q&A.pdf | ||
| Invitation to Bid- Ad Version.pdf | ||
| Bid Tabulation.pdf |
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Text version
Florida Department of Transportation
RON DESANTIS
GOVERNOR
605 Suwannee Street
Tallahassee, FL 32399-0450
JARED W. PERDUE, P.E.
SECRETARY
www.fdot.gov
Bid Questions and Responses
DOT-ITB-26-3009-SC & DOT-ITB-26-3010-SC
Deicer Pellets & Liquid Deicer
November 5, 2025
1. Will the State accept 98% Sodium Formate as an “equal to” product?
Response: No alternatives will be considered for this bid. Bid as specified
2. Would you accept a bid for Magnesium Chloride as a less corrosive alternative to Potassium Acetate?
Response: No alternatives will be considered for this bid. Bid as specified.
3. Would FL DOT please clarify if the initial term and renewal period is a total of 3 years or is the 3 year renewal after the initial term?
Response: The initial term of the contract is 12 months. The contract may be renewed for up to an additional 12 months. The contract cannot be renewed for a period longer than the original term of the contract.
4. Would FL DOT consider price adjustments in the option years due to actual changes in raw materials?
Response: No.
5. Can FL DOT please clarify which locations are in each section (Section A- E)?
Response:
Sections A-D include Midway, Milton, Marianna, Panama City, and Ponce de Leon.
Sections E & F include Midway, Milton, Marianna, Panama City, and Ponce de Leon, as well as Lake City, Chiefland, Perry, St. Augustine, and Jacksonville.
6. Would FL DOT please provide historical usage from the last 5 years?
Response:
(1) 7/1/2025 6/30/2026 27,720 gals 54 pellet super sacks
(2) 7/1/2024 6/30/2025 0 gals 0 pellet super sacks
(3) 7/1/2023 6/30/2024 4,602 gals 0 pellet super sacks
(4) 7/1/2022 6/30/2023 6,000 gals 0 pellet super sacks
(5) 7/1/2021 6/30/2022 0 gals 0 pellet super sacks
7. Would FL DOT please clarify they are NET30?
Response: Please See Section 3 Compensation and Payment, Item B. of the Purchase Order Terms and Conditions attached to the Invitation to Bid.
8. Would FL DOT consider adding the below clauses to the contract?
Response: Please review PUR 1000 referenced in Section 36 TERMS AND CONDITIONS of the ITB for Indemnity and Force Majeure Language applicable for this procurement. Warranty requirements are addressed in Section 10 Warranty/Substitutions of the Invitation to Bid.
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