Q&A.pdf
PDF 358 KB Posted
- Attached to
- Liquid Deicer
- Solicitation number
- ITB-14226
- Issued by
- Florida
About this file
This document is a Bid Questions and Responses record from the Florida Department of Transportation (FDOT) dated November 5, 2025, addressing inquiries related to two invitation to bid solicitations (DOT-ITB-26-3009-SC and DOT-ITB-26-3010-SC) for deicer pellets and liquid deicer products. The procurement requires bidders to supply products as specified with no alternative products accepted. The initial contract term is 12 months with the option for renewal for up to an additional 12 months, provided the renewal period does not exceed the original term length. Geographic coverage is divided into sections, with Sections A-D covering Midway, Milton, Marianna, Panama City, and Ponce de Leon, while Sections E and F expand coverage to include those same locations plus Lake City, Chiefland, Perry, St. Augustine, and Jacksonville. Historical usage data for the past five years shows significant variability in demand, ranging from zero gallons and pellets in certain fiscal years (2024-2025 and 2021-2022) to 27,720 gallons and 54 pellet super sacks in the 2025-2026 period, with intermediate years showing 4,602 and 6,000 gallons respectively.
FDOT has clarified that no price adjustments will be permitted in option years regardless of raw material fluctuations, and payment terms are governed by Section 3 Compensation and Payment, Item B of the Purchase Order Terms and Conditions. The agency has declined requests for alternative product specifications and has directed bidders to the existing contract terms regarding indemnity, force majeure language, and warranty requirements as referenced in Section 36 Terms and Conditions (PUR 1000) and Section 10 Warranty/Substitutions of the Invitation to Bid. Payment terms are specified as NET 30 according to the referenced Purchase Order Terms and Conditions document.
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Other files
| File | Type | Posted |
|---|---|---|
| Invitation to Bid- Ad Version.pdf | ||
| Invitation to Bid- Ad Version.pdf | ||
| Invitation to Bid- Ad Version.pdf | ||
| Bid Tabulation.pdf | ||
| Q&A.pdf |
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Text version
Florida Department of Transportation
RON DESANTIS
GOVERNOR
605 Suwannee Street
Tallahassee, FL 32399-0450
JARED W. PERDUE, P.E.
SECRETARY
www.fdot.gov
Bid Questions and Responses
DOT-ITB-26-3009-SC & DOT-ITB-26-3010-SC
Deicer Pellets & Liquid Deicer
November 5, 2025
1. Will the State accept 98% Sodium Formate as an “equal to” product?
Response: No alternatives will be considered for this bid. Bid as specified
2. Would you accept a bid for Magnesium Chloride as a less corrosive alternative to Potassium Acetate?
Response: No alternatives will be considered for this bid. Bid as specified.
3. Would FL DOT please clarify if the initial term and renewal period is a total of 3 years or is the 3 year renewal after the initial term?
Response: The initial term of the contract is 12 months. The contract may be renewed for up to an additional 12 months. The contract cannot be renewed for a period longer than the original term of the contract.
4. Would FL DOT consider price adjustments in the option years due to actual changes in raw materials?
Response: No.
5. Can FL DOT please clarify which locations are in each section (Section A- E)?
Response:
Sections A-D include Midway, Milton, Marianna, Panama City, and Ponce de Leon.
Sections E & F include Midway, Milton, Marianna, Panama City, and Ponce de Leon, as well as Lake City, Chiefland, Perry, St. Augustine, and Jacksonville.
6. Would FL DOT please provide historical usage from the last 5 years?
Response:
(1) 7/1/2025 6/30/2026 27,720 gals 54 pellet super sacks
(2) 7/1/2024 6/30/2025 0 gals 0 pellet super sacks
(3) 7/1/2023 6/30/2024 4,602 gals 0 pellet super sacks
(4) 7/1/2022 6/30/2023 6,000 gals 0 pellet super sacks
(5) 7/1/2021 6/30/2022 0 gals 0 pellet super sacks
7. Would FL DOT please clarify they are NET30?
Response: Please See Section 3 Compensation and Payment, Item B. of the Purchase Order Terms and Conditions attached to the Invitation to Bid.
8. Would FL DOT consider adding the below clauses to the contract?
Response: Please review PUR 1000 referenced in Section 36 TERMS AND CONDITIONS of the ITB for Indemnity and Force Majeure Language applicable for this procurement. Warranty requirements are addressed in Section 10 Warranty/Substitutions of the Invitation to Bid.
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