Q&A.pdf
PDF 358 KB Posted
- Attached to
- Deicer Pellets
- Solicitation number
- ITB-14225
- Issued by
- Walton County, Clewiston City, Florida
About this file
Summary
This document is a Bid Questions and Responses publication issued by the Florida Department of Transportation (FDOT) for two solicitations: DOT-ITB-26-3009-SC and DOT-ITB-26-3010-SC, covering deicer pellets and liquid deicer procurement. The FDOT will not consider alternative products or substitutions; bids must conform to specifications as written. The contract has an initial term of 12 months with an option to renew for up to an additional 12 months, provided the renewal period does not exceed the length of the original term. Historical usage data indicates highly variable demand over the past five years, ranging from zero gallons in some periods to 27,720 gallons in the most recent fiscal year (7/1/2025–6/30/2026), along with minimal pellet super sack usage consisting of 54 units in the most recent year.
Regarding pricing and payment terms, the FDOT will not entertain price adjustments in option years based on raw material cost fluctuations. Payment terms are NET30 as specified in Section 3 Compensation and Payment, Item B of the Purchase Order Terms and Conditions. Geographic coverage is divided across sections, with Sections A–D covering Midway, Milton, Marianna, Panama City, and Ponce de Leon, while Sections E and F expand coverage to include Lake City, Chiefland, Perry, St. Augustine, and Jacksonville. Contract terms incorporate standard indemnity, force majeure, and warranty language as referenced in PUR 1000 and Section 10 Warranty/Substitutions of the Invitation to Bid.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Addendum 1.docx | DOCX document | |
| Invitation to Bid- Ad Version.pdf | ||
| Bid Tabulation.pdf | ||
| Invitation to Bid- Ad Version.pdf | ||
| Invitation to Bid- Ad Version.pdf | ||
| Addendum 1.docx | DOCX document | |
| Q&A.pdf | ||
| Invitation to Bid- Ad Version.pdf | ||
| Q&A.pdf |
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Text version
Florida Department of Transportation
RON DESANTIS
GOVERNOR
605 Suwannee Street
Tallahassee, FL 32399-0450
JARED W. PERDUE, P.E.
SECRETARY
www.fdot.gov
Bid Questions and Responses
DOT-ITB-26-3009-SC & DOT-ITB-26-3010-SC
Deicer Pellets & Liquid Deicer
November 5, 2025
1. Will the State accept 98% Sodium Formate as an “equal to” product?
Response: No alternatives will be considered for this bid. Bid as specified
2. Would you accept a bid for Magnesium Chloride as a less corrosive alternative to Potassium Acetate?
Response: No alternatives will be considered for this bid. Bid as specified.
3. Would FL DOT please clarify if the initial term and renewal period is a total of 3 years or is the 3 year renewal after the initial term?
Response: The initial term of the contract is 12 months. The contract may be renewed for up to an additional 12 months. The contract cannot be renewed for a period longer than the original term of the contract.
4. Would FL DOT consider price adjustments in the option years due to actual changes in raw materials?
Response: No.
5. Can FL DOT please clarify which locations are in each section (Section A- E)?
Response:
Sections A-D include Midway, Milton, Marianna, Panama City, and Ponce de Leon.
Sections E & F include Midway, Milton, Marianna, Panama City, and Ponce de Leon, as well as Lake City, Chiefland, Perry, St. Augustine, and Jacksonville.
6. Would FL DOT please provide historical usage from the last 5 years?
Response:
(1) 7/1/2025 6/30/2026 27,720 gals 54 pellet super sacks
(2) 7/1/2024 6/30/2025 0 gals 0 pellet super sacks
(3) 7/1/2023 6/30/2024 4,602 gals 0 pellet super sacks
(4) 7/1/2022 6/30/2023 6,000 gals 0 pellet super sacks
(5) 7/1/2021 6/30/2022 0 gals 0 pellet super sacks
7. Would FL DOT please clarify they are NET30?
Response: Please See Section 3 Compensation and Payment, Item B. of the Purchase Order Terms and Conditions attached to the Invitation to Bid.
8. Would FL DOT consider adding the below clauses to the contract?
Response: Please review PUR 1000 referenced in Section 36 TERMS AND CONDITIONS of the ITB for Indemnity and Force Majeure Language applicable for this procurement. Warranty requirements are addressed in Section 10 Warranty/Substitutions of the Invitation to Bid.
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