Q&A Document 3.pdf
PDF 10 KB Posted
- Attached to
- Air Filters
- Solicitation number
- 24-2515
- Issued by
- Muskegon County, Michigan
About this file
This document is a Questions & Answers file for Solicitation 24-2515 for Air Filters, issued by Muskegon County in Michigan. The solicitation is for a supply-only contract for air filters with specific sizes and MERV ratings, including MERV 14 Box Filters with Headers in various dimensions. The contract is set up to be a one-year agreement with three one-year renewal options, with anticipated ordering within 30 days of the Board of Commissioner's award. The county expects to receive shipments to three locations: Jail, South Campus Facilities, and Marquette Building, with an anticipated one shipment per location per year and a total of eight shipments annually. The bid is an all-or-none solicitation, requiring vendors to bid on all items to be considered for the award.
The pricing terms specify that all costs, including shipping, handling, and other expenses, must be included in the total price, with no separate line items for freight allowed. The county currently is not under an existing contract and will purchase from the lowest-priced bidder. Vendors are not required to provide samples at the time of bid, but they must submit product test reports for each filter efficiency according to ASHRAE Standards 52.2. No bid bond, performance bond, or payment bond is required. Bids can be submitted either in physical copy format (by appointment) or electronically through the Bidnet Portal. The proposal should include all necessary information, with no strict page limit, and alternative brands may be considered if they meet the same quality specifications.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| W9 BLANK.pdf | ||
| 24-2515 Air Filters - Bid Sheet.xlsx | XLSX spreadsheet | |
| 24-2514 Air Filters - Addendum #1.pdf | ||
| Q&A Document 1.pdf | ||
| 24-2514 Air Filters - Addendum #2.pdf | ||
| Q&A Document 2.pdf | ||
| 24-2515 Air Filters.pdf |
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Questions & Answers - 3
Solicitation 24-2515 - Air Filters
Buying Organization Muskegon County
No Question/Answer Question Date
Q4 Question: MERV 14 Box Filter w/ Header20x24x12 MERV 14 Box Filter w/ Header24x24
Are the MERV 14 Box Filters w/ Header below a rigid pac or 4V-Cell?
MERV 14 Box Filter w/ Header20x24x12
MERV 14 Box Filter w/ Header24x24x12
Answer: Please see addendum #2 for complete answer.
06/10/2024
Q5 Question: MERV 14 Box Filter w/ Header20x24x6 MERV 14 Box Filter w/ Header20x20x6
Are the MERV 14 Box Filters w/ Header below with 6" rigid pac or Mini-pleats?
MERV 14 Box Filter w/ Header20x24x6
MERV 14 Box Filter w/ Header20x20x6
Answer: Please see addendum #2 for complete answer.
06/10/2024
Q6 Question: Polylink20x60 how many panels for the 20x60 link?
Answer: There are three (3) panels
06/10/2024
Q7 Question: Is this bid for supply, installation/services?
Is this bid for supply, installation/services? If yes, can the vendor bid to supply the product without providing the installation/services?
Answer: This is for Supply Only
06/10/2024
Q8 Question: Can the vendor follow up with the questions
Can the vendor follow up with the questions that weren't answered or ask more questions for the answers that were unclear after the deadline has passed?
Answer: All questions will be answered prior to the deadline. No – the deadline for questions is
6/11/2024 at 2:00 PM.
06/10/2024
Q9 Question: Do you accept the full case?
Do you accept the full case?
Answer: Yes, the full case would be accepted.
06/10/2024
Q10 Question: Will this be awarded to more than one bidder?
Will this be awarded to more than one bidder?
Answer: No - this is not a split vendor solicitation.
06/10/2024
Q11 Question: Who is the current contractor?
Who is the current contractor?
Answer: We are currently not under contract, so we are purchasing from the lowest pricing at the time of ordering.
06/10/2024
No Question/Answer Question Date
Q12 Question: When was the current contractor awarded the contract?
When was the current contractor awarded the contract? Can you please provide us with a copy of the current contract?
Answer: Not under contract.
06/10/2024
Q13 Question: Is this an all-or-none bid?
Is this an all-or-none bid?
Answer: This is an all or none bid.
06/10/2024
Q14 Question: Is it allowed for the vendor to not bid for some items?
Is it allowed for the vendor to not bid for some items?
Answer: Vendor should bid on all items to be considered for the award.
06/10/2024
Q15 Question: Is the shipping going on quarterly?
Is the shipping going on quarterly?
Answer: Shipping happens on a per order basis, for reference see question #17.
06/10/2024
Q16 Question: At the price sheet, are there total quantities
At the price sheet, are there total quantities for each filter size monthly, every 4 months semiannually, or annually?
Answer: Total quantities are anticipated annual usage.
06/10/2024
Q17 Question: In the past 12 months, how many shipments have been received?
In the past 12 months, how many shipments have been received?
Answer: Eight (8) shipments have been received.
06/10/2024
Q18 Question: Last year, how many invoices did you have?
Last year, how many invoices did you have?
Answer: Last year there were twenty-one (21) invoices.
06/10/2024
Q19 Question: What was the contract amount spent last year?
What was the contract amount spent last year?
Answer: Not under contract.
06/10/2024
Q20 Question: What was the total final bid for the previous winning bidder?
What was the total final bid for the previous winning bidder?
Answer: Not under contract
06/10/2024
Q21 Question: What is the expected number of shipments per year for each location?
What is the expected number of shipments per year for each location?
Answer: Anticipated number of shipments per location per year is 1.
Q22 Question: How many different "ship to" locations are required?
How many different "ship to" locations are required?
If multiple ship-to locations are required, please provide a list of each "Ship To" location address.
Answer: A.Anticipated ship to locations:
a.Jail, 25 West Walton Ave, Muskegon, MI 49442 b.South Campus Facilities, 199 East Apple Ave, Muskegon, MI 49442 c.Marquette Building, 1903 Marquette Ave, STE A112, Muskegon, MI 49442
06/10/2024
Q23 Question: Can the vendor offer you two price sheets, one with the freight fee and one
Can the vendor offer you two price sheets, one with the freight fee and one without?
Answer: In the BID SUMMARY, page 10, “All costs (including labor, tools, equipment, materials, shipping, handling and all other costs) must be included in the total price.”
06/10/2024
Q24 Question: Can freight be charged on a per-shipment basis?
Can freight be charged on a per-shipment basis?
Answer: In the BID SUMMARY, page 10, “All costs (including labor, tools, equipment, materials, shipping, handling and all other costs) must be included in the total price.”
06/10/2024
Q25 Question: Can freight terms be prepaid and added to the invoice?
Can freight terms be prepaid and added to the invoice?
Answer: In the BID SUMMARY, page 10, “All costs (including labor, tools, equipment, materials, shipping, handling and all other costs) must be included in the total price.”
06/10/2024
Q26 Question: Can a standard (UPS/ or FedEx) delivery charge be added to invoices for eac
Can a standard (UPS/ or FedEx) delivery charge be added to invoices for each order?
Answer: In the BID SUMMARY, page 10, “All costs (including labor, tools, equipment, materials, shipping, handling and all other costs) must be included in the total price.”
06/10/2024
Q27 Question: Do you have a warehouse for the delivery?
Do you have a warehouse for the delivery?
Answer: We have limited storage space, may need to order in smaller amounts for some locations.
06/10/2024
Q28 Question: Is a lift-gate or forklift required for delivery?
Is a lift-gate or forklift required for delivery?
Answer: A.No, we either have standard truck height docks, or we hand unload.
06/10/2024
Q29 Question: Is a pallet required for delivery?
Is a pallet required for delivery?
Answer: No, see answer #28.
06/10/2024
Q30 Question: Do you have a dock for delivery?
Do you have a dock for delivery?
Answer: We have standard truck height docks, or we hand unload.
Q31 Question: Is an appointment required for delivery?
Is an appointment required for delivery?
Answer: Yes, an appointment is required for delivery.
06/10/2024
Q32 Question: Do you need an inside delivery?
Do you need an inside delivery?
Answer: No we do not need an inside delivery.
06/10/2024
Q33 Question: Can you please provide us with a list of delivery addresses?
Can you please provide us with a list of delivery addresses?
Answer: A.Anticipated ship to locations:
a.Jail, 25 West Walton Ave, Muskegon, MI 49442 b.South Campus Facilities, 199 East Apple Ave, Muskegon, MI 49442 c.Marquette Building, 1903 Marquette Ave, STE A112, Muskegon, MI 49442
06/10/2024
Q34 Question: Will the department provide a separate line item for freight?
Will the department provide a separate line item for freight?
Answer: A.In the BID SUMMARY, page 10, “All costs (including labor, tools, equipment, materials, shipping, handling and all other costs) must be included in the total price.”
06/10/2024
Q35 Question: Are the samples required at the time of the bid?
Are the samples required at the time of the bid? If yes, where and when will samples be needed? Is there a particular size for each type?
Answer: Samples are not required at the time of bid. Supporting data in the spec sheets does request that you provide product test reports for each listed efficiency including all details as prescribed in
ASHRAE Standards 52.2 including Appendix J.
06/10/2024
Q36 Question: What frequency would these filters be purchased?
What frequency would these filters be purchased?
Answer: This is our anticipated annual usage.
06/10/2024
Q37 Question: Can the vendor provide you with filters from different brands that meet the
Can the vendor provide you with filters from different brands that meet the same specifications?
Answer: Under BID SUMMARY, page 10, “The requests are very specific regarding the size, quantity, and type of Air Filter being requested. If the bidder is offering an Alternate product, there is a Tab labeled Alternates to describe what is being suggested. Please keep in mind that great care and consideration should be taken to ensure that if an alternate is being offered that the alternate is of the same quality specifications as the original request.”
06/10/2024
Q38 Question: What is the initial term of the contract?
What is the initial term of the contract? Are there any option years? If so, how many years?
Answer: This is set up to be a one-year contract with three one-year renewal options.
Q39 Question: Is there a desired page limit for the proposal submission?
Is there a desired page limit for the proposal submission?
Answer: The proposal should be as much as necessary to provide information requested.
06/10/2024
Q40 Question: When is the first PO usually requested after you announce the award?
When is the first PO usually requested after you announce the award?
Answer: We anticipate ordering within 30 days of Board of Commissioner's award.
06/10/2024
Q41 Question: Is the submission on your website or in hard copy via mail?
Is the submission on your website or in hard copy via mail? If it is via mail, how many copies are required with the original copy?
Answer: See BID CONDITIONS/INSTRUCTIONS TO RESPONDER, page 15, #1. Bids may be submitted in printed physical copy format, please call 231-724-6281 for appointment and directions. OR
Responses submitted electronically will be submitted through the online Bidnet Portal at:
https://www.bidnetdirect.com/mitn/muskegon-county.
06/10/2024
Q42 Question: Can you please provide us with the billing address, phone # and email addre
Can you please provide us with the billing address, phone # and email address of the account payable?
Answer: See BID CONDITIONS/INSTRUCTIONS TO RESPONDER, page 15, #3 “Invoices and
Payment Terms Invoices are to be mailed to the County department on the resulting purchase order.
All invoices must include the purchase order number.” All information needed will be on the PO that will be issued.
06/10/2024
Q43 Question: Is a bid bond, performance bond, or payment bond required?
Is a bid bond, performance bond, or payment bond required?
If yes, by how much?
Answer: There is no bid bond or performance bond or payment bond required.
06/10/2024
Q44 Question: Does this bid require a more thorough written narrative or proposal outside
Does this bid require a more thorough written narrative or proposal outside of the forms provided?
Answer: If the vendor believes that there should be more information provided, please feel free to submit that information.
Questions & Answers - 3
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