QA Anwsers.docx

Who currently operates the OSO contract? There is no current OSO contract in WDA 4. Previously, WDA 4 contracted with the "One-Stop Operator Management Consortium" comprised of DWD staff from Job Service, DVR, and OVES. DWD opted to remove itself from the consortium effective 6/30/2025, which precipitated the need for this competitive procurement action.

Is there an estimated budget for this project? The previous consortium contract was awarded at $3,500. The funding for this contract comes from WDA 4's WIOA Title I allotment and must be approved by the board of directors as part of their annual budget. Costs can be cost-shared among job center partners based on negotiation and agreement via the Job Center MOU process.

How many staff are currently employed under the current contract? Currently none. Previously 3, but salaries were largely provided as in-kind contributions by the partners comprising the consortium.

Is there an established de minimis indirect rate for this proposal? The selected entity would need to propose this as part of their budget. They could opt to apply the de minimis rate, as outlined in the Uniform Guidance; apply an approved cost allocation plan; or apply a negotiated indirect cost rate (NICRA) if they have one approved by a cognizant federal agency

Will space be available at the WF center for the OSO to work out of? This can likely be negotiated with the WDB upon award. The job center is in the process of relocating, so space availability is unknown at this time.

Is purchased equipment under $5000 property of the OSO contractor or the WFB? Is this equipment considered a supply? Single items under $5000 per unit acquisition cost are considered "supplies" under Uniform Guidance (not equipment). Per the uniform Guidance: 2 CFR 200.1 ” Supply means all tangible personal property other than those described in the equipment definition. A computing device is a supply if the acquisition cost is below the lesser of the capitalization level established by the recipient or subrecipient for financial statement purposes or $10,000, regardless of the length of its useful life. See this section's definitions of computing devices and equipment.

As to who owns the supplies, a literal reading of 200.314 suggests it is the entity that purchased it in the first place " Title to supplies acquired under the Federal award will vest upon acquisition in the recipient or subrecipient."

Can you elaborate more on 5.5 Implementation and Oversite of Technological Solutions? Will the OSO be expected to take on an IT role? Or does this refer to "Implement and oversee technology solutions to streamline, manage, and support enhanced cooperation and coordination of all Partner programs" as stated in the SOW? Please better define "Implementation and Oversite of Technological Solutions" and the role the OSO will play in this.

I believe the intent of this is to coordinate the use of technology as it pertains to the overall goal of "coordinating services between job center partner agencies/programs." I do not believe the intent is for the OSO to provide IT technical support or similar. This can also likely be negotiated upon selection if there are concerns.

How many hours are expected of the OSO each week? Would this be a full time position? This varies from local area to local area depending on the total approved budget and the scope of work for the proposal. I would recommend that they propose the amount of staff needed to carry out the functions delineated in their proposal. In general, I would not expect this role to require more than 1 FTE employee (though there is no statutory or regulatory support for that position). Costs should be "reasonable" based on the amount of work estimated to be necessary to satisfy the requirements of the role.