Q-RTSX2701_Automotive_Paint_and_Supplies.pdf

OFFICE OF PROCUREMENT AND

CONTRACTS MANAGEMENT

Quote Request

This Quote Request is issued through OpenGov bidding platform.

Submit all questions within the bidding platform.

Quote Number: Automotive Paint and Supplies

Quote Name: Q-RTSX2701

Issuing Department: Office of Procurement and Contracts Management

1. Quote Schedule:

ACTIVITY DATE/TIME/LOCATION

Quote Request Posting Date 5/29/26

Pre-Bid Meeting, if needed (Indicate Mandatory or Non-Mandatory and/or site visit location), otherwise enter N/A

N/A

Deadline for Questions 6/8/26, 11:59pm

Deadline for Quote Submission 6/22/26, 3:00pm

NOTE: Quotes will NOT be accepted after the deadline date/time, no exceptions.

Quotes will only be accepted via submission through the bidding platform.

2. Term:

This is a one-time purchase: Yes No

If this is not a one-time purchase, then the term of the contract shall be 2 year(s), commencing on 10/1/26 and terminating on 9/30/28.

Does the contract allow for optional extension(s): Yes No

If yes, there will be an option of one-year extension(s).

*Note, contract length is limited to a total of five (5) years, including any optional extensions. If awarded bidder will be performing service on City property, then City also requires a contract.

3. Instructions to Bidders:

The City posts and distributes information pertaining to its procurement solicitations on WSS bidding platform. To submit a quote response the bidder must be registered with the platform.

Quotes must be entered in the platform by the deadline published above. No quotes will be accepted after the deadline. Quotes will only be accepted through the WSS bidding platform.

Respondents will be notified of the intended award via the WSS bidding platform.

4. Specifications: See Section A

5. Price: See Section B All quotes should include freight. Unless otherwise stated, the award will be to the lowest responsive, responsible bidder.

6. Response Requirements: These requirements are MANDATORY for an award to be made:

Minimum Requirements: •Bidders shall have been in the automotive paint business for at least five years servicing accounts of a size similar to the City of Gainesville.

•Bidders must be an authorized reseller, distributor or dealer of proposed brand/manufacturer.

All responses must include:

a. Response to Requirements, including evidence of meeting Minimum Requirements

b. Pricing Page – Section B

c. References/Prior Work – Section C Required Not Required

d. Section D – Signature Page

e. Section E - Consolidated State Law Affidavit

f. The following online questionnaires are to be completed within WSS under the Questionnaire section:

1) Addenda Acknowledgement

2) Bidder Verification Form

7. Terms and Conditions:

The City of Gainesville Procurement Terms and Conditions can be found HERE.

a) E-Verify Requirement:

View E-Verify requirements in City’s Terms and Conditions, page 3, #18 found HERE

b) Living Wage Requirement:

Living Wage requirements, Ordinance 020663, as amended in Ordinance 030168, and in Ordinance 180999, found HERE

c) Insurance Requirements:

Workers’ Compensation Insurance provide coverage in compliance with Florida Statutes

Professional Liability Insurance $N/A per occurrence combined single limit for bodily injury and property damage

Public Liability Insurance

(other than automobile) consisting of broad form comprehensive general liability insurance including contractual coverage

$1,000,000 per occurrence combined single limit for bodily injury and property damage

Automobile Liability Insurance $500,000 per occurrence combined single limit for bodily injury and property damage

If the “HERE” links above do not work, type the following into your browser, then click on the referenced document:

https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City

SECTION A

SPECIFICATIONS

1.1 This quote is for Automotive Paint and Supplies for the City’s Regional Transit System (RTS) on an as needed basis. Term is for a two-year period from October 1, 2026, through September 30, 2028.

1.2 This Scope of Services details the minimum requirements for the Bidder to provide automotive parts and supplies for the RTS transit and support vehicle fleets. A bidder shall meet or exceed the minimum requirement of this specification. Failure to meet the minimum shall result in the Bidder’s bid being rejected. Bids shall either be accepted or rejected as a whole, and partial contracts shall not be awarded.

RTS is seeking a single percentage discount for the entirety of the Contractor’s catalog. Specific item categories that RTS utilizes are included under ITEM CATEGORIES. Bidders must maintain and make available their product catalog to RTS by providing a link to an online version or electronic version with their bid documents.

RTS buses are specified from factory with PPG coatings, including applicable warranties, thus paint products must be PPG coatings. General supplies may be manufactured by 3M or acceptable equivalent.

No additional charges will be allowed. All charges must be included with your bid pricing.

1.3 Product Availability

RTS will request products from the awarded contractor first, and depending upon urgency, will contact other contractors if the awarded contractor cannot provide the products in the time required.

Should the situation occur where the awarded contractor is consistently out of stock the award may be revoked and offered to the contractor of the next highest merit.

1.4 Invoicing

The Contractor shall be responsible for invoicing RTS on delivery of the items purchased.

The Contractor shall furnish a monthly statement indicating dollar amounts or purchases for the month. The statement will include:

Invoice Number Invoice Date Invoice Amount

The invoice should include the following information:

Identifying purchase order number or vehicle number Invoice number and date Quantity serviced Unit cost Discount Net purchase amount

Paint and supplies shall be shipped and/or delivered with invoices to the City location below as directed by the purchase order.

Deliver/Ship To Mail Invoice/Statement Account Contacts

34 SE 13th Road, Building C

Gainesville, FL 32601

City of Gainesville PO Box 490, Station 5 Gainesville, FL 32627

Ronda Carney, Account Clerk carneyrl@cityofgainesville.org

Phone 352-393-7867 rtsap@cityofgainesville.org

As a government entity, RTS is exempt from sales tax liability and will not accept invoices containing sales tax.

All paint and supplies returned for credit will be credited to the purchase order they were originally purchased on. At no time will cash refunds be made. At no time will a part be exchanged for another, without a credit memo and a new invoice being issued containing a notation of the applicable purchase order number.

1.5 Item Categories

Provided is a list of the most common item categories used at the RTS Facility, but are not limited to the following categories listed below.

Adhesive Cleaner Brown Mask Paper Brown Paper Cleaners/Solvents Cups/Lids Delfleet Activator Delfleet Basecoat

Converter Delfleet Basecoat

Hardener Delfleet Hardener Deltron Clearcoat Deltron Coatings

Epoxy Primer Fine Line Masking

Tape H2O-So-Clean Hookit 80 grit Hookit 180 grit Hookit 320 grit Mixing Cups Paint Brushes Panel Clips Personal Protective

Equipment (PPE) Plastic Sheeting

Polycoat Masking Paper

Scotchbrite Pads (Red) Shop-line Clearcoat Shop-line Sealers Stripe Remover Tack Rags Thinner Wax/Grease Remover Yellow Tape Sleeve

1.6 Warranty

PPG warranty shall be provided on paint products per product classification i.e. Shop-line, Deltron, or Delfleet.

1.7 Training

PPG certification training shall be provided for one Vehicle Collision Repair Technician annually, no training course fees will be assessed to RTS, to maintain certification for PPG warranty.

1.8 Continuity of Service

In addition, the Bidder agrees to maintain a sufficient supply of requested products to maintain continuity of service at all times. The Bidder is expected to maintain a sufficient supply level to meet the service requirements outlined in the technical specifications.

1.9 Delivery

a) Bidder shall state guaranteed delivery time on the Bid Form.

b) Time is of the essence, and failure to meet the delivery time specified can constitute a breach of contract.

c) RTS reserves the right to request accelerated delivery of any item(s), and, if such accelerated delivery cannot be provided, RTS reserves the right to purchase such item(s) from the contractor who is able to provide such accelerated delivery.

d) The Contractor hereby guarantees to accept orders issued by RTS if it can meet the delivery schedule specified, at the net discount level quoted.

e) Acceptance of orders constitutes a guarantee of delivery.

f) Inability to meet the delivery schedule specified by RTS due to supply chain disruption beyond the

Contractor’s control shall be the only valid reason for declining an order.

g) Delivery and contact information:

Delivery Address Contacts Hours of Operation

34 SE 13th Road Building C

Gainesville, FL 32601

Kevin Monck 352-393-7864 Monday - Friday 2:00 PM to 10:30 PM Zef Durham 352-393-7865 Monday – Friday 6:00 AM to 2:30 PM Ed Crossley 352-334-2600 Sunday - Thursday 10:00 PM to 6:30 AM

1.10 Hazardous Materials

Supplied products shall comply with all local, state, and federal regulations pertaining to the storage, handling, and disposal of waste products both hazardous and non-hazardous.

The Contractor shall supply complete specifications for the product(s) awarded, including Safety Data Sheets (SDS), upon request, during the contract term.

SECTION B

PRICING FORM

The stated discount shall be flat rate and must be firm from October 1, 2026, through September 30, 2028.

The following discount will be given to RTS on orders placed on any items included in the Contractor’s linked/submitted catalog as part of this bid.

Discount on all catalog items: ______________%

The following guaranteed delivery time will be given to orders from the Contractor’s linked/submitted catalog for this bid.

Guaranteed delivery time: _________________

Note: The City will use Market Basket sampling, comprised of 14 items, to determine the lowest bidder.

The list will be provided after award.

Submit catalog or link to catalog.

Link: ________________________________________________________________________ (please include access credentials, if applicable)

SECTION C

REFERENCES/PRIOR WORK

This form is REQUIRED is NOT REQUIRED to be included in the submittal.

Provide verifiable, current information for 3 references of similar scope performed within the past 5 years. Suppliers, complete below, add pages if needed.

Company Name of Respondent: __________________________________________________

#1 Years services were provided (i.e. 2020-2022) ___________

Customer’s Company Name: ____________________________________________________

Address: ____________________________________________________________________

City, State Zip: _______________________________________________________________

Contact Name: _______________________________________________________________

Phone Number: ______________________________________________________________

Email Address: _______________________________________________________________

#2 Years services were provided (i.e. 2020-2022) ___________

Address: ____________________________________________________________________

City, State Zip: _______________________________________________________________

Contact Name: _______________________________________________________________

#3 Years services were provided (i.e. 2020-2022) ___________

Address: ____________________________________________________________________

City, State Zip: _______________________________________________________________

Contact Name: _______________________________________________________________

SECTION D

SIGNATURE PAGE

BIDDER’S DECLARATION AND UNDERSTANDING

Check each box below to indicate understanding of each Declaration

The undersigned, hereinafter called the Bidder, declares that:

Only person or parties interested in this Quote are those named herein. This Quote is, in all respects, fair and without fraud, it is made without collusion with any official of the City. This Quote is made Without any connection or collusion with any person submitting a separate Quote for this contract.

No City Commissioner, other City officer, or City employee directly or indirectly owns more than five Percent of the total assets or capital stock of the bidding entity and will not directly or indirectly benefit by more than five percent from the profits or emoluments of a contract. (For purposes of this paragraph, indirect ownership or benefit does not include ownership or benefit by a spouse or minor child.)

Bidder has carefully examined the Specifications, and this Quote is made according to the provisions of the Specifications. Bidder declares that any deviation from the specifications is explained in a separate paragraph, labeled Clarifications and Exceptions included in the Quote.

Bidder has carefully examined and agrees to the Procurement Terms and Conditions which can be found

HERE

Signature acknowledges that: (check only one):

Quote is in full compliance with the Specifications.

Quote is in full compliance with specifications except as specifically stated and attached hereto.

Authorized signature: ____________________________________ Date: ________________

Name of Signatory: ___________________________________________________________

Title of Signatory: ____________________________________________________________

Legal Name of Company (as registered with the IRS): ______________________________

Company Alias/DBA: _________________________________________________________

Address (Street/City/State/Zip – No PO Boxes): ___________________________________

Phone: _____________________________________________________________________

Email: _____________________________________________________________________

Web Address: _______________________________________________________________ https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City

SECTION E

CONSOLIDATED STATE LAW AFFIDAVIT

AFFIDAVIT OF COMPLIANCE WITH CONVICTED VENDOR LIST (PUBLIC ENTITY CRIME) PURSUANT TO SECTION 287.133, FLORIDA STATUTES, PROHIBITION AGAINST CONTRACTING WITH SCRUTINIZED COMPANIES PURSUANT TO SECTION 287.135, FLORIDA STATUTES, PROHIBITION AGAINST HUMAN TRAFFICKING PURSUANT TO SECTION 787.06, FLORIDA STATUTES, COMPLIANCE WITH E-VERIFY

PURSUANT TO SECTION 448.095, FLORIDA STATUTES, PROHIBITION AGAINST ECONOMIC

INCENTIVES TO FOREIGN COUNTRIES OF CONCERN PURSUANT TO SECTION 288.0071, FLORIDA

STATUTES, AND COMPLIANCE WITH FOREIGN COUNTRIES OF CONCERN PURSUANT TO SECTION

287.138, FLORIDA STATUTES.

The undersigned Affiant, on behalf of the Entity listed below (“Entity”), hereby attests under penalty of perjury as follows:

1. Public Entity Crimes

a. Affiant understands that a “person” or “affiliate” who has been placed on the “convicted vendor list” following a “conviction” for a “public entity crime” (as those terms are defined in Section 287.133, Florida Statutes) for a period of 36 months following the date of being placed on the convicted vendor list, is ineligible to contract with or submit a bid, proposal or reply to contract with the City of Gainesville. Entities placed on either the “discriminatory vendor list” or “antitrust vendor list” are ineligible to transact business with the City of Gainesville.

b. Affiant understands and attests that neither Affiant, nor any person or affiliate of the Entity, nor the Entity have been placed on any of the above referenced vendor lists that would render the Entity ineligible to contract with or submit a bid, proposal or reply to contract with the City of Gainesville.

2. Scrutinized Companies

a. Affiant understands that pursuant to Section 287.135(2)(a), Florida Statutes, the Entity would be ineligible to contract with or submit a bid, proposal or reply to contract with the City of Gainesville if the Entity is on the “Scrutinized Companies that Boycott Israel List” (created pursuant to Section 215.4725, Florida Statutes) or is engaged in a boycott of Israel.

b. Affiant understand that if the value of the contract is one million dollars or more if, at the time of bidding on, submitting a proposal or reply for, or entering into or renewing a contract, the Entity:

1. Is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in Iran Terrorism Sectors List, created pursuant to Section 215.473, Florida Statutes; or

2. Is engaged in business operations in Cuba or Syria.

c. Affiant attests that neither Affiant nor the Entity are on the Scrutinized Companies that Boycott Israel List, Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in Iran Terrorism Sectors List, nor are we engaged in a boycott of Israel, and understand that any resulting contract may be terminated for a falsification of this Affidavit.

3. E-Verify

Affiant understand and attests that:

a. Pursuant to Section 448.095(5), Florida Statutes, the Entity must comply with Florida’s E-Verify law to enter into a contract with the City of Gainesville.

b. The undersigned Entity is registered with and uses the United States Department of Homeland Security’s E-Verify system to verify the work authorization status of all new employees.

c. If the Entity has subcontractors, that the Entity requires subcontractors to provide affidavits stating the subcontractor does not employ, contract with, or subcontract with an unauthorized alien.

d. No public employer has terminated a contract with the Entity pursuant to Section 448.095(5), Florida Statutes, within the year immediately preceding the date of termination of the contract.

e. Entity is currently in compliance and will remain in compliance, for the duration of any contract with the City of Gainesville, with all requirements of Section 448.095(5), Florida Statutes.

http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0200-0299/0215/Sections/0215.473.html

SECTION E

CONSOLIDATED STATE LAW AFFIDAVIT

f. If there is a good faith belief that the Entity has knowingly violated Section 448.09(1), Florida Statutes, there is an obligation on the part of the City of Gainesville to terminate a contract pursuant to Section 448.095(5), Florida Statutes.

g. If there is a good faith belief that one of Entity’s subcontractor(s) has knowingly violated the Section 448.09(1), Florida Statutes, but the Entity has otherwise complied with its obligations thereunder, then the Entity will be required to immediately terminate the contract with the subcontractor in order to continue providing services to the City of Gainesville.

4. Anti-Human Trafficking

Affiant hereby certifies that the undersigned Entity does not use coercion of labor or services as those terms are defined in section 787.06(13), Florida Statutes.

5. Compliance with Prohibition Against Economic Incentives to Foreign Countries of Concern.

Affiant, on behalf of the Entity attest to the following:

That pursuant to Section 288.0071, F.S, as a condition of this Agreement, the Entity attests to the following:

that it is not a foreign entity or a foreign country of concern such as the People’s Republic of China, the Russian Federation, the Islamic Republic of Iran, the Democratic People’s Republic of Korea, the Republic of Cuba, the Venezuelan regime of Nicolás Maduro or the Syrian Arab Republic with whom the City is prohibited from contracting with under Florida law.

6. Compliance with Foreign Countries of Concern Affiant, on behalf of the Entity attest to the following:

a. Entity is not owned by the government of a foreign country of concern as defined in Section 287.138, Florida Statutes. (Source: § 287.138(2)(a), Florida Statutes.)

b. The government of a foreign country of concern does not have a controlling interest in Entity. (Source:

§ 287.138(2)(b), Florida Statutes.)

c. Entity is not organized under the laws of and does not have a principal place of business in a foreign country of concern. (Source: § 287.138(2)(c), Florida Statutes.)

THE AFFIANT IS AUTHORIZED TO EXECUTE THIS AFFIDAVIT ON BEHALF OF THE ENTITY.

AFFIANT HEREBY CERTIFIES UNDER PENALTY OF PERJURY THAT THE STATEMENTS AND FACTS IN

THIS AFFIDAVIT AND IN ANY ATTACHMENTS ARE TRUE AND CORRECT TO THE BEST OF MY

KNOWLEDGE.

Date: ________________________

(Affiant) Signed: ____________________________

Entity: __________________________________ Name: _______________________________

Title: _________________________________

STATE OF _____________________

COUNTY OF ___________________

SWORN to (or affirmed) and subscribed before me, by means of physical presence or online notarization, this ______ day of ________________, 20___, by _____________________, as ________________________, who is personally known to me or who has produced _________________ as identification.

[AFFIX NOTARY SEAL/STAMP] ________________________________

Signature of Notary

Name: _________________________ (Print or Type Name)

Notary Public: State of Florida My Commission Expires___________

If the “HERE” links above do not work, type the following into your browser, then click on the referenced document: https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City