Q-RTSX2604_Rebuilt-Remanufactured_Air_Compressors.pdf

CITY OF GAINESVILLE

QUOTE REQUEST FORM

This quote is issued only through the OpenGov platform.

Quote Name: Rebuilt-Remanufactured Air Compressors

Quote Number: Q-RTSX2604

OpenGov allows for questions/answers within the platform. Department representative will issue addenda to ensure bidders are aware of all questions received and City’s response.

NOTE: Quotes will only be accepted through the OpenGov platform. The platform does not accept late submittals; there are no exceptions.

1. INSTRUCTIONS TO BIDDERS:

To download quote/upload response the bidder must be registered with OpenGov (https://procurement.opengov.com/portal/cityofgainesville). There are no costs to do so.

2. SPECIFICATIONS: See Section A

3. PRICE FORMAT: See Section B - All quotes should include freight. Unless otherwise stated, the award will be to the lowest responsive, responsible bidder.

4. RESPONSE REQUIREMENTS: These requirements are MANDATORY for an award to be made:

MINIMUM REQUIREMENTS: Bidders shall have been in the rebuild/remanufacturer business for at least five years servicing accounts of a size similar to the City of Gainesville. 2) Bidders must be an authorized reseller, distributor or dealer of proposed brand/manufacturer.

All responses must include:

a. Response to Requirements, including evidence of meeting Minimum Requirements

b. Pricing Page - Section B

c. References/Prior Work – Section C Required Not Required

d. Signature Page – Section D

5. TERMS AND CONDITIONS:

The City of Gainesville Procurement Terms and Conditions can be found HERE.

a. e-VERIFY REQUIREMENT:

To view the e-Verify requirements, refer to City’s Terms and Conditions, Page 3, #18 found HERE

b. LIVING WAGE REQUIREMENT:

Living Wage requirements, Ordinance 020663, as amended in Ordinance 030168, and in Ordinance 180999, found HERE

Note, if “HERE” links throughout the document do not work, then type the following into your browser:

https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do- Business-with-the-City https://procurement.opengov.com/portal/cityofgainesville https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City

c. INSURANCE REQUIREMENTS:

Workers’ Compensation Insurance provide coverage in compliance with Florida Statutes

Professional Liability Insurance $N/A per occurrence combined single limit for bodily injury and property damage

Public Liability Insurance

(other than automobile) consisting of broad form comprehensive general liability insurance including contractual coverage

$1,000,000 per occurrence combined single limit for bodily injury and property damage

Automobile Liability Insurance $500,000 per occurrence combined single limit for bodily injury and property damage

SECTION A

SPECIFICATIONS

1. This quote is for Rebuilt-Remanufactured Air Compressors on an as needed basis for the City of Gainesville’s

Regional Transit System (RTS), from October 1, 2025 through September 30, 2026.

2. SPECIFICATIONS

This Scope of Services details the minimum requirements for the Bidder to provide air compressors (rebuilt/remanufactured) for the RTS transit. A bidder shall meet or exceed the minimum requirement of this specification. Failure to meet the minimum shall result in the Bidder’s bid being rejected. Bids shall either be accepted or rejected as a whole, and partial contracts shall not be awarded.

No additional charges will be allowed. All charges must be included with your bid pricing.

2.1 Rebuilt/Remanufactured Air Compressors

All parts offered by the Bidder shall be the most recently issued models. No parts other than the best quality will be considered for the purpose of this quote. Parts shall meet or exceed the quality of the part furnished on the original piece of equipment (OEM). However, if the original manufacturer has updated the quality of the parts for current production, parts supplied under this contract shall equal or exceed the updated quality. Failure to provide items of such quality will be cause for rejection and/or return of said item.

2.2 Service Availability

RTS will request service from the awarded contractor first, and depending upon urgency, will contact other contractors if the awarded contractor cannot provide the service in the time required.

2.3 Invoicing

The Contractor shall be responsible for invoicing RTS on delivery of the services rendered. All parts returned for credit, will be credited to the purchase order they were originally purchased on. At no time will cash refunds be made. At no time will a part be exchanged for another, without a credit memo and a new invoice being issued containing a notation of the applicable purchase order number.

Exchange items furnished by the Contractor will be billed at the exchange price. When the core (when applicable) is not provided by the City; a separate core charge is permissible. When the core is provided, a credit slip will be issued.

The Contractor shall furnish a monthly statement indicating dollar amounts or purchases for the month. The statement will include:

• Invoice Number

• Invoice Date

• Invoice Amount

The invoice should include the following information:

• Identifying purchase order number and vehicle number

• Invoice number and date

• Quantity serviced

• Unit cost

• Discount

• Net purchase amount

Service shall be rendered with invoices to the City location below as directed by the purchase order.

Deliver/Ship To Mail Invoice/Statement Account Contacts

34 SE 13th Road, Building C

Gainesville, FL 32601

City of Gainesville PO Box 490, Station 5 Gainesville, FL 32627

Ronda Carney, Account Clerk carneyrl@cityofgainesville.org

Phone 352-393-7867 rtsap@cityofgainesville.org

As a government entity, RTS is exempt from sales tax liability and will not accept invoices containing sales tax.

2.4 Warranty

The Contractor shall state the provided warranty on the pricing sheet and shall be responsible for processing RTS warranty claims. In addition to any warranty implied by law or fact and any other express warranties, Contractor expressly warrants all parts supplied to be free from defect in design, workmanship, and materials; to conform strictly to applicable specifications and to be fit for the purpose intended and to be merchantable. All warranties shall remain in effect irrespective of any inspection, test, acceptance of, and payment by the City.

3. CONTINUITY OF SERVICE

In addition, the Bidder agrees to maintain a sufficient supply of required products to maintain continuity of service at all times. The Bidder is expected to maintain a sufficient supply level to meet the service requirements outlined in the technical specifications.

4. DELIVERY OF SERVICE

a) RTS desires a maximum delivery time of fourteen (14) days.

b) Time is of the essence, and failure to meet the delivery time specified can constitute a breach of contract.

c) The Contractor hereby guarantees to accept service orders issued by RTS if it can meet the delivery schedule specified, at the net price quoted.

d) Acceptance of service orders constitutes a guaranteed delivery of the service.

e) Inability to meet the delivery schedule specified by RTS due to supply chain disruption beyond the

Contractor’s control shall be the only valid reason for declining a service order.

f) Service and contact information:

Service Address Contacts Hours of Operation

34 SE 13th Road Gainesville, FL 32601

Andrew McMullen 352-393-7864 Monday - Friday 2:00 PM to 10:30 PM Zef Durham 352-393-7865 Monday – Friday 6:00 AM to 2:30 PM Kevin Monck 352-334-2600 Sunday - Thursday 10:00 PM to 6:30 AM

5. HAZARDOUS MATERIALS

Used products and services provided shall comply with all local, state, and federal regulations pertaining to the handling and disposal of waste products both hazardous and non-hazardous.

SECTION B

PRICING FORM

The bid stated below shall be flat rate and must be firm from October 1, 2025 through September 30, 2026.

Air Compressors Item # Product Cost per Unit Annual Usage Extended Cost

1 Air Compressor, Hybrid 5342750RX 1

2 Air Compressor 5301098RX 3

3 Air Compressor 4938827RX 5

Air Compressor Warranty _____________________________

SECTION C

REFERENCES/PRIOR WORK

This form is REQUIRED is NOT REQUIRED to be included in the submittal.

Provide verifiable, current information for 3 references of similar scope performed within the past 5 years.

Company Name of Respondent: _________________________________________________________

#1 Years services were provided (i.e. 2020-2022) ___________________

Customer’s Company Name: ___________________________________________________________

Address: ___________________________________________________________________________

City, State Zip: ______________________________________________________________________

Contact Name: ______________________________________________________________________

Phone Number: _____________________________________________________________________

Email Address: ______________________________________________________________________

#2 Years services were provided (i.e. 2020-2022) ___________________

Address: ___________________________________________________________________________

City, State Zip: ______________________________________________________________________

Contact Name: ______________________________________________________________________

#3 Years services were provided (i.e. 2020-2022) ___________________

Address: ___________________________________________________________________________

City, State Zip: ______________________________________________________________________

Contact Name: ______________________________________________________________________

SECTION D

SIGNATURE PAGE

BIDDER’S DECLARATION AND UNDERSTANDING

Check each box below to indicate understanding of each Declaration

The undersigned, hereinafter called the Bidder, declares that:

Only person or parties interested in this Quote are those named herein. This Quote is, in all respects, fair and without fraud, it is made without collusion with any official of the City. This Quote is made without any connection or collusion with any person submitting a separate Quote for this contract.

No City Commissioner, other City officer, or City employee directly or indirectly owns more than five percent of the total assets or capital stock of the bidding entity and will not directly or indirectly benefit by more than five percent from the profits or emoluments of a contract. (For purposes of this paragraph, indirect ownership or benefit does not include ownership or benefit by a spouse or minor child.)

Bidder has carefully examined the Specifications, and this Quote is made according to the provisions of the Specifications. Bidder declares that any deviation from the specifications is explained in a separate paragraph, labeled Clarifications and Exceptions included in the Quote.

Bidder has carefully examined and agrees to the Procurement Terms and Conditions which can be found HERE.

Signature acknowledges that: (check ONLY one):

Quote is in full compliance with the Specifications.

Quote is in full compliance with specifications except as specifically stated and attached hereto.

Authorized signature: __________________________________________ Date: ______________

Name of Signatory: ________________________________________________________________

Title of Signatory: _________________________________________________________________

Legal Name of Company (as registered with the IRS): ___________________________________

Company Alias/DBA: ______________________________________________________________

Address (Street/City/State/Zip – No PO Boxes): ________________________________________

Phone: __________________________________________________________________________

Email: ___________________________________________________________________________

Web Address: ____________________________________________________________________ https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City