Q and A - Tent RFQ 03.31.25 .docx
DOCX document 20 KB Posted
- Attached to
- Tent RFQ small 10 yrs
- Solicitation number
- 25-482DPH-FINAN-B-47186
- Issued by
- St. Clair County, Illinois
About this file
The file is a Questions and Answers (Q&A) document related to a Request for Quotation (RFQ) issued by the Illinois Department of Public Health (IDPH) for a 20 foot x 20 foot white event tent. The RFQ was posted on March 28, 2025, with quotations due by April 8, 2025, and represents a single 10-year contract for use at multiple sites within St. Clair County. The procurement seeks a versatile event tent that can be deployed across various IDPH locations and events, with a clear specification for a white-colored tent of the designated dimensions.
The RFQ appears to follow standard state procurement requirements, including compliance with the State of Illinois Chief Procurement Office's Standard Terms and Conditions (Version 23.2). Vendor requirements include maintaining general commercial liability insurance of $1,000,000 per occurrence and auto liability coverage of $1,000,000. While no specific budget range is mentioned, the contract is structured as a long-term, 10-year agreement. No explicit set-aside designations for disadvantaged enterprises are noted, and no incumbent vendors are referenced in the available documentation. Potential vendors should carefully review the standard terms and conditions, which provide comprehensive guidelines on contractual expectations, payment processes, and performance standards.
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Other files
| File | Type | Posted |
|---|---|---|
| IDPH_Logo2014_Slogan_reversed~6.png | PNG image | |
| IDPH_Logo2014_Slogan_301C~4.png | PNG image | |
| TENT RFQ IDPH 03.10.2025.pdf | ||
| standard-terms-and-conditions v.23.2~6.pdf |
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Text version
Questions and Answers Tent RFQ small 10 yrs BidBuy Bid Number
25-482DPH-FINAN-B-47186
Question: Could you please let me know the approximate duration for each event?
Answer: Each State fair is approximately 10 days, but the tent will need to be installed, and maintained throughout that timeframe. The vendor is responsible for communicating with the Agents of the Events as defined in the RFQ page 2 .
“The vendor shall provide maintenance for the duration of all events with the following minimum requirements: (1) the vendor shall be on an “on-call” basis when not physically present, and (2) the vendor must be available on a twenty-four-hour basis for emergency duty.
The Vendor will be responsible for any fees or any other penalties accrued or other amounts claimed to be owed due to a failure to comply with timeliness requirements for the tent's set-up and removal. “
Question: Can a bidder supply a portion of the items needed from within the RFQ?
“We are a supplier of commercial grade party and event equipment. I came across your solicitation and wanted to offer our services. While we do not provide set up services we can provide all the equipment that you seem to be looking for! If purchase of the items would be of interest to you I would love to provide a quote. It may end up being more cost effective for you than paying for a vendor and outside labor!”
Answer: As noted directly from the RFQ, the winning vendor must possess all mandatory qualifications and offer the lowest bid.
File details come from the government source that posted it. Updated .