Q and A Responses-Multimedia Form Video BPM048653 - T00R5601444.pdf

The Department of Commerce Questions Answers -MMSB 8: Marketing Scenic Byways Project - Multi-Form Video: (BPM048653 / T00R5601444)

Q No. Reference Document

Page Section Vendor Question Commerce Response

1 IFB 7 Section 2 Could you please confirm whether a creative brief or visual direction guide will be provided to outline the desired storytelling style and tone (e.g., documentary, cinematic, or commercial approach)?

Yes, a general creative brief will be provided and discussed in collaboration with the awarded vendor.

2 IFB 7 Section 2 Will the videos be primarily outdoor visuals accompanied by music, or should we plan for indoor filming as well (e.g., interviews, cultural venues, or attractions)?

Video deliverables will include visuals both indoor and outdoor to capture scenic landscapes as well as interior/exterior tourism assets. Yes, plan for indoor filming. No interviews.

3 IFB 7 Section 2 Can you clarify whether the three to four video shoots are expected to occur consecutively, simultaneously, or spaced out over multiple months or seasons?

Video shoots will be strategically scheduled to be filmed across multiple seasons (Spring-

Fall)

4 IFB 7 Section 2 How far in advance will the contractor receive confirmed filming locations to allow for location scouting, permit coordination, and safety planning?

Confirmed filming locations will be provided as early as feasible to support and ensure the contractor has adequate time for fulfilling contractor responsibilities, location assessments, permit coordination, and safety planning.

5 IFB 7 Section 2 Will all final deliverables be submitted together at the end of the project, or should deliverables for each individual shoot be submitted and approved as they are completed?

Please review guidance in 2.3.4 F Post-Production Responsibilities. Final deliverables are due within 60 days from the completion of filming per shoot.

6 IFB 7 Section 2 If deliverables are reviewed and approved separately, may the contractor invoice after each approved deliverable rather than at the end of the entire contract?

Please review guidance in Section 3.3.1 Invoice Submission Schedule and and 3.3.2

Deliverable Invoicing

7 IFB 14 Section 3.8 Can you disclose whether there is a budget ceiling and historical contract range for previous Scenic Byway video projects, to help calibrate pricing appropriately?

Please review guidance on Attachment B (Financial Proposal) and the entire Section 3.8

Federal Funds Acknowledgement for guidelines and target range for the project.

8 IFB 15 Section 3.13 Should the required insurance coverage be maintained only for the film/shoot days, or for the entire contract duration, including pre- and post-production phases?

Note: All contractual requirements shall remain in place for the entire duration of the contracting services.

9 IFB 7 Section 2 Will the Maryland Office of Tourism provide a creative brief, brand standards, or style guide?

Yes, a general creative brief will be provided and discussed in collaboration with the awarded vendor.

10 IFB 7 Section 2 Are there specific themes or key storylines the State wants emphasized for each byway (e.g., history, outdoor recreation, culture)?

Key storylines will vary per scenic byway.

11 IFB 7 Section 2 What are the expected run times for short-form and long-form deliverables (e.g., :15, :30, :60, 2–3 minutes)?

Short-form videos can range from 0:15-0:60; while long-form videos will be under 3 minutes.

12 IFB 7 Section 2 Will videos include interviews, narration, or voiceover components, or should they rely solely on natural sound and music?

Deliverables will rely solely on natural sound and music. No interviews, narration or voiceover components.

13 IFB 7 Section 2 The IFB mentions up to three edit proofs - does this mean three rounds of feedback (Rough Cut, Fine Cut, Picture Lock), or a total of three different creative approaches / submissions per video?

Three rounds of feedback per video.

14 IFB 7 Section 2 Will state or local tourism staff accompany the production crew on shoot days, and will they assist with access, permitting, and coordination?

Please review guidance on 2.2.2 State Staff and Roles and 2.3 Contractor Responsibilities and Tasks. Vendor is responsible in securing any necessary permits.

The Department of Commerce Questions Answers -MMSB 8: Marketing Scenic Byways Project - Multi-Form Video: (BPM048653 / T00R5601444)

15 IFB 7 Section 2 Will any special filming permits be required for state, historic, or federal park locations - and if so, will the State assist with obtaining them?

Please review guidance on 2.2.2 State Staff and Roles and 2.3 Contractor Responsibilities and Tasks. Vendor is responsible in securing any necessary permits.

16 IFB 7 Section 2 Are there any FAA or FHWA restrictions, no-fly zones, or required clearances related to drone operations along the scenic byways?

Yes, any FAA or FHWA restrictions should be adhered to when filming.

17 IFB 7 Section 2 Will lifestyle talent (e.g., families, cyclists, joggers, couples) be featured?

Please review guidance on 2.3.6 Talent

18 IFB 7 Section 2 Should motion graphics be included, such as lower-thirds, animated maps, or a Maryland Tourism logo animation/end slate?

A general creative brief will be provided and discussed in collaboration with the awarded vendor. Please review guidelines on 2.3.4 Post-Production Responsibilities should any mapping/graphic needs be determined.

19 IFB 7 Section 2 Can the State confirm that all talent and music licenses should be fully bought out for perpetual, all-platform use (broadcast, web, social, etc.)?

Yes

20 IFB 17 and 33 Section 2 Will payments be made per accepted deliverable (by byway), or is there flexibility to propose a progress-based payment schedule?

Please review guidance in Section 3.3.1 Invoice Submission Schedule and and 3.3.2

Deliverable Invoicing

21 IFB 7 Section 2 Is it acceptable to propose optional photo stills captured during filming as an add-on deliverable?

The evaluated price for the purpose of source selection will be based solely on the cost of the required tasks. Please read carefully IFB-Section 2 - Scope of Work. NOTE: Tailored budgets should fit the bidder's business model and plans offered – addressing all requirements and deliverables in the IFB-Section 2 - Scope of Work.

22 IFB 6,

17, 19, and 21

Section 1

Section 4

Beyond the lowest price responsive bid, will the State consider experience, references, or past performance as evaluation factors?

In order to be responsive, the bidder must/shall satisfy:

Section 1 - 1.1 Bidder Minimum Qualifications

Section 4 - 4.12 Bidder Responsibilities and 4.19 Attachments and Documents Required with the Bid (Table A).

23 IFB 7 Section 2 Approximately how long are the long-form and short-form byway videos expected to be?

Short-form videos can range from 0:15-0:60; while long-form videos will be under 3 minutes.

24 IFB 7 Section 2 Will the selected vendor be responsible for scripting these videos, or will content and messaging be provided by the

Maryland Office of Tourism?

If scripting is necessary, it will be a collaborative process. A general creative brief will be provided and discussed in collaboration with the awarded vendor.

25 IFB 7 Section 2 Should the videos include voiceover narration, and if so, should the vendor plan to source voiceover talent?

No, neither voiceover narration nor voiceover talent is requested.

26 IFB 7 Section 2 Will any of the content feature on-camera interviews or scripted remarks from talent (such as a spokesperson or representative)? No, neither on-camera interviews nor scripted remarks from talent is requested.

27 IFB 14 Attachment B

Section 3.3

Should our proposed budget include on-site expenses such as hotel accommodations, ground transportation, and per diem for crew and talent?

PER ATTACHMENT B (Bid/Price Form) INSTRUCTIONS: The Bid Form shall contain all price information in the format specified on these pages. Complete the Bid Form only as provided in the Bid Instructions. Also see Section 3.3.

28 IFB 7 Section 2 Will the videos require any animation or motion graphic elements (for example, titles, maps, or transitions)?

Please review guidelines on 2.3.4 Post-Production Responsibilities should any mapping/graphic needs be determined.

29 IFB 7 Section 2 Are we keeping the media library for you/them?? If so, for how long?

No. Please review guidance on 2.3.4 Post-Production Responsibilities

30 IFB 7 Section 2 Will you need a dedicated client monitor? No

The Department of Commerce Questions Answers -MMSB 8: Marketing Scenic Byways Project - Multi-Form Video: (BPM048653 / T00R5601444)

31 eMMA 7 Section 2

Subcontractors / Attachment P - My team is 1099, do I need to list them as subs? The issue is, if awarded, some may not be available when the shoot dates lock.

Letters of intended commitment to work on the project are required for all non-employees, partners and subcontractors. Please cover employees under the organization commitment

(vendor/respondent).

Yes. Per Instruction Attachment P (Prime Contractor List of Subcontractors Anticipated to

Use During Contract): Offeror’s must list all currently known anticipated subcontractors that will be used to fulfill the contact requirements.

32 IFB 7 Section 2 Does Attachment G need a notary? No.

33 IFB 14 Attachment B

Section 3.3

Attachment B - For the fixed price, do you need 2.3.1-7 to be itemized or just the bottom line? If so, and given the award is favored to the lowest, how much consideration would the cost of each line item contribute?

Per Attachment B (Bid/Price Form) Instructions: The Bid Form shall contain all price information in the format specified on these pages. Complete the Bid Form only as provided in the Bid Instructions.

NOTE: There is only one required total. We cannot speak to any cost distribution in this solicitation. The Contract Monitor has the ability to approve incremental invoices based on acceptance of deliverables.

THEREFORE: All cost associated with this solicitation should be included within your 34 IFB 7 Section 2 Labor Resume form? Not seeing one. The RFQ mentions it will be provided if so.

There is no Labor Resume Form Requirement.

35 IFB 7 Section 2 Exhibit 4 mentions procurement less than $100k. Is that an indicator of the budget cap?

No. Exhibit 4 is a Sample.

Please review guidance on Attachment B (Financial Proposal) and the entire Section 3.8

Federal Funds Acknowledgement for guidelines and target range for the project.

Tailored budgets should fit the bidder's business model and plans offered – addressing all requirements and deliverables.

36 IFB 7 Section 2 Attachment M - if we have no current state jobs, is this needed? All indicated required attachments should be completed, signed and submitted. See 4.19

Attachments and Documents Required with the Bid (Table A).

37 IFB 7 Section 2 It states you want Attachment H with the bid, but it seems this would come with the award of the job. Clarity?

Attachment H, forms G-1, G-2 and G-3 are required to be completed,.

If Not-Applicable, please mark N/A or None, print, sign and submit with bid.

38 IFB 7 Section 2 Are the finance reports to show cash in proportion to the proposed budget. And is the reimbursement of federal funds linked to that?

Note: If time permits, a response will be provided

39 IFB 7 Section 2 How will the State of Maryland Department of Commerce

(COMMERCE) measure the success of your videos? What milestones, goals, and/or audience performance metrics are you seeking to achieve?

No performance metrics tied to success. Please review guidance on 2.2.1 Project Goals

40 IFB 7 Section 2 Is there a style sample your team can share in terms of the look and feel you're seeking for this project's videos? If so, please share any relevant link(s).

A general creative brief will be provided and discussed in collaboration with the awarded vendor.

41 IFB 7 Section 2 Does the COMMERCE team have any existing assets (photos, video, interviews, or b-roll footage, etc.) that you'd like incorporated into your videos? If so, how much content is available? Or would you prefer all elements utilized are from the new footage capture only?

Preference is to have assets from new footage utilized.

The Department of Commerce Questions Answers -MMSB 8: Marketing Scenic Byways Project - Multi-Form Video: (BPM048653 / T00R5601444)

42 IFB 7 Section 2 If maps are required, will the COMMERCE team provide these items? Or would you like the selected contractor to create whatever maps are required by utilizing animation, motion graphics, interactivity, or a static format?

Please review guidelines on 2.3.4 Post-Production Responsibilities should any mapping/graphic needs be determined.

43 IFB 7 Section 2 Regarding the minimum of (1) short-form and (1) long-form video per byway, what is your ideal total running time per video?

Short-form videos can range from 0:15-0:60; while long-form videos will be under 3 minutes.

44 IFB 7 Section 2 With the Maryland Office of Tourism team as the creative and logistic lead, will they own the scripting process for each video? Or do you envision scripting as a collaborative process with the selected vendor?

If scripting is necessary, it will be a collaborative process. A general creative brief will be provided and discussed in collaboration with the awarded vendor.

45 IFB 7 Section 2 With the selected contractor sourcing and securing on-screen talent (if required), does your team require any talent to have speaking roles either as direct-to-camera statements or possible interviews? If so, please estimate how many interviews or speaking roles you foresee per video. If you anticipate the talent role is to appear on-camera to "dress the scenes" and add vitality to the overall content capture, please confirm how many talent would be estimated per video.

No speaking roles, direct-to-camera statements, or interviews will be required of talent.

Talent needs will vary per byway video (if required).

46 IFB 7 Section 2 Will you require multiple language versions of your content or is everything expected to be in English? If multiple language versions are required, please specify which specific languages.

Multiple language versions are not required.

47 IFB 7 Section 2 Do you require subtitles or audio description? If so, would you like these playing at all times, or would you prefer for the accessibility options to be embedded as features that your audience can activate when needed?

Any accessibility options should be features that can activated when needed.

48 IFB 7 Section 2 Regarding photography, will the COMMERCE team want the selected contractor to provide a Photographer, in addition to a

Filmmaker; (1) person who can deliver photography and filmography; or will you want high-quality photos pulled directly from the footage capture?

A separate photographer is not required in addition to the filmmaker.

49 IFB 7 Section 2 What social media platforms are preferred for this project's video distribution?

The video assets will be utilized across the Maryland Office of Tourism's social media, public relations efforts, VisitMaryland.org, and Maryland Welcome

Centers by the Maryland Office of Tourism and its industry partners.

50 IFB 7 Section 2 How many stakeholders are involved in the project engagement, review, and approval process of the tasks and deliverables under this contract?

Various stakeholders and partners are involved in the process. Vendor will work directly with main POC serving as Project Manager.

51 IFB 7 Section 2 Is there an incumbent for this work? If no existing incumbent(s), who has the COMMERCE team and the

Maryland Tourism office worked with in the past on previous types of similar work?

No. N/A

The Department of Commerce Questions Answers -MMSB 8: Marketing Scenic Byways Project - Multi-Form Video: (BPM048653 / T00R5601444)

52 IFB 7 Section 2 Can you confirm that the information re: funding for this project (listed at the bottom of page 3 as well as at the bottom of page 14 in section 3.8) is still current and accurate, and that therefore the total budget is approximately $190,000? If not, what is the budget or budget range for this project? Also, does the current federal government shutdown affect the budget or any aspect of the project overall?

All information is accurate. No immediate impact.

NOTE: Please review Sample Contract Exhibit 2 (Sections 16 – 20) regarding Non-

Availability of Funding, Termination and Suspension of Work for additional information.

53 IFB 7 Section 2 Will answers to questions submitted by all contractors be shared with everyone responding to this opportunity?

All questions will be collected and responses will be placed on eMMA for public view under the IFB Solicitation # BPM048653 / T00R5601444.

54 IFB 7 Section 2 Can the State confirm whether each of the five byways requires both a long-form and a short-form deliverable, or whether certain byways may be grouped into a single composite piece?

Yes, each byway requires the noted deliverables. Please review guidelines on 2.3.5

Deliverables.

55 IFB 7 Section 2 Are on-camera interviews or narration anticipated, or are all videos intended to be purely visual and musical?

No on-camera interviews or narration is requested.

56 IFB 7 Section 2 Does the State expect the vendor to develop storyboards or scripts, or will creative direction be provided by the Maryland

Office of Tourism?

A general creative brief will be provided and discussed in collaboration with the awarded vendor.

57 IFB 7 Section 2 Is closed captioning or audio description required for accessibility compliance under federal funding?

Any accessibility options should be features that can activated when needed.

58 IFB 7 Section 2 Will the Maryland Office of Tourism provide any existing B-roll or still photography for integration, or must all new footage be captured?

Preference is to have assets from new footage utilized.

59 IFB 7 Section 2 Can the vendor propose optional creative concepts, such as cinematic themes, voice-over, or seasonal storytelling, as alternates?

Please read carefully IFB-Section 2 - Scope of Work. Tailored budgets should fit the bidder's business model and plans offered – addressing all requirements and deliverables.

60 IFB 7 Section 2 Will the Office of Tourism or county DMOs secure shoot permits and location access, or should the vendor include permitting costs?

Vendor will be responsible to secure any necessary permits.

61 IFB 7 Section 2 Does the State intend to provide escort or coordination support for filming on public roads or restricted heritage sites?

Please review guidelines on 2.2.2 State Staff and Roles. Maryland Office of Tourism will coordinate with the county Destination Marketing Offices

(DMOs) to contact and communicate with locations.

62 IFB 7 Section 2 Should travel time between byways be considered within the five-to-seven filming days, or is travel treated separately?

Travel time along the byway should be considered within the filming days. Any travel time to/from each byway is excluded. Please review guiedlines on 2.2.1 C Project Timeline

63 IFB 7 Section 2 Are there preferred shoot windows or seasonal constraints? Please reveiw guidelines on 2.3.3 E Filming Timeframe

64 IFB Section 2 The IFB mentions “anticipate one license per deliverable.” Can the State clarify the approved music-licensing budget range or preferred vendors?

Please read carefully IFB-Section 2 - Scope of Work. Tailored budgets should fit the bidder's business model and plans offered – addressing all requirements and. The Bid Form shall contain all price information in the format specified on these pages. Complete the Bid

Form only as provided in the Bid Instructions.

65 IFB 7 Section 2 Are royalty-free or needle-drop licenses acceptable, or must all music have perpetual commercial rights for government use?

All music licenses must have full rights usage in perpetuity

66 IFB 7 Section 2 Should bidders assume separate contract language for music licensing, or is this encompassed in Section 2.3.7?

Please review guidelines on 2.3.7 Music Licenses

The Department of Commerce Questions Answers -MMSB 8: Marketing Scenic Byways Project - Multi-Form Video: (BPM048653 / T00R5601444)

67 IFB 7 Section 2 Does the State plan to feature on-screen talent such as travelers or locals?

Please review guidelines on 2.3.6 Talent

68 IFB 7 Section 2 If yes, will the State or vendor handle casting and release management?

Please review guidelines on 2.3.6 Talent

69 IFB 7 Section 2 Are union or SAG-AFTRA performers permissible under State funding rules?

Yes

70 IFB 7 Section 2 What is the preferred video codec and file format for final submission?

MP4 and MOV are preferred.

71 IFB 7 Section 2 Will the State provide branding elements such as logos, fonts, or lower-thirds, or must the vendor design these?

Yes, a general creative brief will be provided and discussed in collaboration with the awarded vendor.

72 IFB 7 Section 2 For delivery within 60 days per shoot, does the State expect staggered invoicing after each byway or one consolidated submission?

Please review guidance in Section 3.3.1 Invoice Submission Schedule and and 3.3.2

Deliverable Invoicing

73 IFB 7 Section 2 How will file transfer and archival be handled—State-approved cloud or physical hard drives.

Transfer links and external hard drive. Please see guidelines on 2.3.4 E Post-Production

Responsibilities.

74 IFB 7 Section 2 The contract grants the State full ownership of footage. May the vendor retain non-exclusive rights to use excerpts for its portfolio with written approval?

Yes

75 IFB 7 Section 2 Since travel is not reimbursable, can per-diem or lodging costs be built into the fixed price, or must they be itemized?

Please review guidance in 2.3.1 C Expectations, Section 3.3.1 Invoice Submission Schedule and and 3.3.2 Deliverable Invoicing

76 IFB 14 Attachment B

Section 3.8

Is there a maximum allowable contract value or estimated budget range?

Please review guidance on Attachment B (Financial Proposal) and the entire Section 3.8

Federal Funds Acknowledgement for guidelines and target range for the project.

77 IFB 7 Section 2 Will federal branding or acknowledgment requirements apply to onscreen or metadata?

Any necessary branding will be further detailed in the general creative brief and discussed in collaboration with the awarded vendor.

78 IFB 15 Section 3.13 Are insurance minimums specified elsewhere, or will standard coverage suffice?

See Section 3.13 Insurance Requirements

79 IFB 7 Section 2 How will performance acceptance be documented—through

DPAF only or also written sign-off from the project manager?

The written Notice-to-Proceed (NTP) and Approval from the Contract Monitor and the

Federal Partner will determine performance acceptance.

80 IFB 24 - 25 Section 4 Since this is a firm-fixed-price contract, will evaluation consider technical merit if multiple bids meet minimums?

See Section 4.21: Bid Evaluation Criteria and Award Basis. See Section: 4.22: Tie Bids will be decided pursuant to COMAR 21.05.02.14.

81 IFB 6,

17, 19, and 21

Section 1

Section 4

Will references in Attachment L be contacted before determining responsiveness, or only post-bid?

In order to be responsive, the bidder must/shall satisfy:

Section 1 - 1.1 Bidder Minimum Qualifications

Section 4 - 4.12 Bidder Responsibilities and 4.19 Attachments and Documents Required with the Bid (Table A).

82 IFB 7 Section 2 Is there a weighting or tie-breaker process beyond price, such as a Maryland-based preference?

See Section 4.21: Bid Evaluation Criteria and Award Basis. See Section: 4.22: Tie Bids will be decided pursuant to COMAR 21.05.02.14.

83 IFB 7 Section 2 Given federal funding, are there any Buy America, Davis-

Bacon, or environmental review requirements that apply to media contracts?

Note: If time permits, a response will be provided

84 IFB 7 Section 2 Does the FHWA require quarterly reporting or performance metrics post-delivery?

No

The Department of Commerce Questions Answers -MMSB 8: Marketing Scenic Byways Project - Multi-Form Video: (BPM048653 / T00R5601444)

85 IFB 7 Section 2 Can you confirm whether the Department of Commerce expects a single overarching creative direction for all Scenic Byways, or distinct creative treatments for each byway?

A general creative brief will be provided and discussed in collaboration with the awarded vendor.

86 IFB 7 Section 2 Will the Maryland Office of Tourism provide any creative guidance (e.g., script, storyboard, or key messaging), or should the contractor team lead all concept development?

A general creative brief will be provided and discussed in collaboration with the awarded vendor.

87 IFB 7 Section 2 Are short-form and long-form videos required for each byway in all format variations (9x16, 16x9, and square), or only select formats per deliverable?

Yes, for each byway. Please review guidelines on 2.3.5 Deliverables.

88 IFB 7 Section 2 Should all footage (including B-roll) be delivered both raw and color-graded, or is only final edited content required?

Yes, please review guidelines on 2.3.5 Deliverables.

89 IFB 7 Section 2 Can you clarify whether the six-month contract duration covers both filming and post-production, or just the production phase?

This is a federally funded six month contract from the Notice-to-Proceed (NTP). Any extension would be required to be approved by the state federal funded agency partner.

90 IFB 7 Section 2 Given that shoots are planned for 2025–2026, is there flexibility in the filming schedule to accommodate seasonal or weather-related considerations?

Filming is desired Spring-Fall 2026. Please review guidelines on 2.3.3 E Filming

Timeframe.

Keep In Mind: This is a federally funded six month contract that may impact other projects. 91 IFB 7 Section 2 Are there any additional accessibility or ADA requirements

(e.g., closed captions or transcripts) for video deliverables?

Any accessibility options should be features that can activated when needed.

92 IFB 7 Section 4.19 Page 24 references proof of financial capability (e.g., financial statements or lines of credit). Given this is a six-month, firm fixed-price contract with deliverables-based acceptance and no option periods, could you clarify the purpose of this requirement and confirm whether summarized documentation

(e.g., certificate of good standing or current tax compliance) would be acceptable instead?

Please follow all instruction in Section 4.19.

93 IFB 7 Section 2 If a 1% VSBE participation goal applies, can the prime contractor satisfy that goal by subcontracting to a VSBE-certified agency rather than holding that certification directly?

There is no VSBE Goal.

94 IFB 7 Section 2 The IFB states a 0% participation goal for DBE, MBE, and

VSBE, yet the eMMA portal lists a 1% VSBE goal. Could you please clarify which value is correct?

There is no VSBE Goal.

95 IFB 7 Section 2 In regard to the Offeror’s qualifications and past performance, will the Department consider relevant experience and past performance from key subcontractors that will perform substantial portions of the work (e.g., production, media strategy, or creative development), provided that their roles and responsibilities are clearly identified in the proposal?

In order to be responsive/responsible, the bidder must/shall satisfy:

Section 1 - 1.1 Bidder Minimum Qualifications

Section 4 - 4.12 Bidder Responsibilities and 4.19 Attachments and Documents Required with the Bid (Table A).

96 IFB 14 Attachment B

Section 3.8

Is there a defined budget or budget range allocated for this contract?

Please review guidance on Attachment B (Financial Proposal) and the entire Section 3.8

Federal Funds Acknowledgement for guidelines and target range for the project.

The Department of Commerce Questions Answers -MMSB 8: Marketing Scenic Byways Project - Multi-Form Video: (BPM048653 / T00R5601444)

97 IFB 7 Section 2 Is there a current or previous incumbent providing these services? If so, are there any lessons learned or key takeaways from their performance that should inform this project

No. N/A

98 IFB 7 Section 2 What is the anticipated start and end date for the contract performance period following vendor selection?

This is a federally funded six month contract from the Notice-to-Proceed (NTP). Any extension would be required to be approved by the state federal funded agency partner.