Q AND A DOT-ITB-23-2030-KC.docx
DOCX document 11 MB Posted
- Attached to
- SIGN WASHING LAKE CITY OPERATIONS DISTRICT TWO
- Solicitation number
- ITB-04459
- Issued by
- Baker County, Florida
About this file
The document is a Q&A related to an Invitation to Bid (ITB) issued by the Florida Department of Transportation (FDOT) for the provision of sign washing services in District Two. The ITB seeks qualified bidders to establish a contract to clean sign faces in order to prolong the life of the signs and improve visibility. The solicitation is open until 2:00 p.m. local time on March 21, 2023, with bids to be opened publicly at 2:30 p.m. the same day. The contract will cover services in Columbia County and Lakeland City.
The ITB includes compliance requirements related to various federal and state nondiscrimination statutes and regulations. Bidders must also comply with the Inspector General statute in Florida. No additional details are provided regarding pricing terms, funding sources, or incumbent contractors.
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Other files
| File | Type | Posted |
|---|---|---|
| Exhibit A Scope of Services.pdf | ||
| DOT-ITB-23-2026-KC Sign Washing.pdf | ||
| Exhibit B Price Sheet.pdf |
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Text version
QUESTIONS AND ANSWERS FOR DOT-ITB-23-2030-KC – SIGN WASHING LAKE CITY OPERATIONS
VENDOR- WASH PROZ, LLC
Q. What is the scope of work document referencing as a cycle?
A. THE DEPARTMENT WILL ISSUE A WORK DOCUMENT FOR THE WORK TO START. UPON ISSUANCE OF THE WORK DOCUMENT, THE VENDOR SHALL COMPLETE THE SUBJECT CYCLE WITHIN 45 CALENDAR DAYS. THIS CONTRACT WILL BE FOR (2) TWO CYCLES EXPECTED TO OCCUR APPROXIMATELY SIX MONTHS APART PER YEAR OR SIX (6) COMPLETE CYCLES, OVER THE 3-YEAR TERM.
Q. What types of signs are these? Stop signs? Road name signs? Combination of both?
A. COMBINATION OF BOTH.
Q. What is the maximum height of the signs? what is the average height of the signs?
A. NO MAXIMUM HEIGHT OF THE SIGNS, THE AVERAGE HEIGHT OF THE SIGNS IS (9’) NINE FEET TO (14’) FOURTEEN FEET.
Q. In the scope of work document, what is the "total panel count of 48,000" referencing?
A. THIS CONTRACT WILL BE FOR SIX (6) COMPLETE CYCLES, OR A TOTAL PANEL COUNT OF 48,000 OVER THE 3-YEAR TERM IN ACCORDANCE WITH DIRECTIVES PROVIDED BY THE DEPARTMENT’S PROJECT MANAGER. LARGE SIGNS MAY CONSIST OF MORE THAN ONE PANEL.
Q. In the price sheet document it says there are 8,000+/- signs total, am i understanding this correctly?
A. EXHIBIT “B” ESTIMATED 8,000 PANELS PER EACH CYCLE, WITH TWO CYCLES TO BE PERFORMED FOR THIS CONTRACT. PAYMENT WILL BE MADE ONLY FOR THOSE PANELS THAT ARE CLEANED IN ACCORDANCE WITH THE SCOPE OF SERVICES AND TERMS AND CONDITIONS OF THIS CONTRACT.
Q. Would we be washing the same signs every cycle?
A. YES
Q. Is there going to be a first appearance or a meeting on any sites that i can attend?
A SITE VISIT IS CURRENTLY NOT SCHEDULED FOR THIS SOLICITATION BUT SAMPLES (PICTURES OR DOCUMENTION) HAVE BEEN PROVIDED BY THE PROJECT MANAGERS.
Q. Who/where do i submit my bid to? when is the deadline?
THE BIDS WILL NEED TO BE SUBMITTED TO D2.PURCH@DOT.STAT.FL.US OR KEISHA.CROFT@DOT.STATE.FL.US BY THE DEADLINE LISTED ON THE TIME LINE WITHIN THE SOLICITATION DOCUMENTATION. FOR THIS SOLICITATION, THE DEADLINE IS TUESDAY, MARCH 21,2023 AT 5:00 PM.
Q. Are there any other documents that i need to submit along with my bid?
ALL DOCUMENTS ATTACHED WITHIN THE SOLICITATION WILL NEED TO BE SUBMITTED IN ORDER FOR THE BID TO BE CONSIDERED A RESPONSIVE BID. THE BID REGISTRATION SHOULD BE RETURNED AS SOON AS POSSIBLE IF YOU WILL BE PARTICIPATING IN THE BID. IT IS NOT REQUIRED BUT IT IS ENCOURAGED TO SUBMIT A CERTIFICATE OF LIABILITY WITH THE DEPARTMENT AS THE CERTIFICATE HOLDER TO PREVENT ANY DELAYS IN THE AWARD PROCESS.
Q. Are there any disqualifying factors during the bid process?
THE MINIMUM QUALIFICATIONS ARE LISTED WITHIN THE SOLICITATION DOCUMENTATION. A FORM FOR THE MINIMUM QUALIFICATIONS STATEMENT FORM THAT WILL NEED TO BE RETURNED WITH THE BID PACKAGE. PLEASE SEE BELOW FOR THE MINIMUM QUALIFICATIONS FOR THIS SOLICITATION.
9.2 BIDDER QUALIFICATIONS WHEN SUBMITTING THE BID, EACH BIDDER MUST SUBMIT A WRITTEN STATEMENT (“MINIMUM QUALIFICATIONS STATEMENT” FORM), DETAILING THEIR QUALIFICATIONS THAT DEMONSTRATE THEY MEET THE MINIMUM QUALIFICATIONS CONTAINED IN SPECIAL CONDITION 9.1.1, ABOVE. FAILURE BY THE BIDDER TO PROVIDE THE ABOVE ITEM(S) WILL CONSTITUTE A NONRESPONSIVE DETERMINATION. BIDS FOUND TO BE NON-RESPONSIVE WILL NOT BE CONSIDERED
VENDOR- ALPHA PRESSURE WASHING, LLC
| Q. | Can you please clarify what is considered/defined as a "PANEL"? | |
| PLEASE SEE THE PICTURES PROVIDED BELOW. | ||
| Q. | What is the SIZE of these signs? | PLEASE SEE THE PICTURES PROVIDED BELOW. |
Q. Can we visually see the signs prior to bid submission? A SITE VISIT IS CURRENTLY NOT SCHEDULED FOR THIS SOLICITATION BUT SAMPLES (PICTURES OR DOCUMENTION) HAVE BEEN PROVIDED BY THE PROJECT MANAGERS.
VENDOR – WATER WORKS
Q. What are the maximum height of the signs?
A. NO MAXIMUM HEIGHT OF THE SIGNS, THE AVERAGE HEIGHT OF THE SIGNS IS (9’) NINE FEET TO (14’) FOURTEEN FEET.
Q. Are any of the signs over lanes of traffic?
A. NO
Q. Is there any pictures or specific areas that can be provided to give examples of what the majority of the signs look like?
PLEASE SEE IMAGES BELOW:
Q. Is there a location map for all the signs?
A. ONLY THE STATE MAINTAINED PRIMARY ROADS, IN BAKER, COLUMBIA, HAMILTON, SUWANNEE & UNION COUNTIES.
SEE ILLUSTRATION BELOW:
image3.png image4.png image5.png image6.png image1.png image2.png
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