Q_A_Version_3_06.01.26.pdf

Department of State Hospitals - Metropolitan

Q&A #2 (IFB #26-20039-000)

Metropolitan State Hospital

General Services Department 1401 South Bloomfield Ave., Norwalk, CA 90650

General Services: (562) 584-8228/FAX (562) 863-7332

Questions and Answers #2 (Version #3)

Notice to Prospective Bidders June 1, 2026

Medical Waste Disposal Services #26-20039-000

The following questions have been submitted for clarification:

Q1 Attachment 5 (paragraph 4) states “Hazardous RCRA Pharmaceutical Waste Pickup and Disposal may consist of various smaller containers stored in an 8-gallon container or within the large fifty-five (55) gallon black containers.” There will be two sizes of containers for this waste stream and disposal fees are charged by the pound. However, the pricing tables for RCRA pharmaceutical waste show a unit of measure of “8 Gallon Containers”. Please change the unit of measure to “Pounds” and adjust the estimated quantity accordingly for this line item.

A1 Per IFB#26-20019-000, Attachment 5 – Bidder’s Rate Sheet, #4.: Hazardous RCRA Pharmaceutical Waste

Pickup and Disposal may consist of various smaller containers stored in an 8-gallon container or within the large fifty-five (55) gallon black containers.

The maximum container size for this waste stream will be an 8-gallon container. Bidders are asked to submit rates that are based off the maximum container size but take into consideration that smaller container sizes may be nested inside the 8-gallon container.

Q2 Attachment 5, Frequency Unit for Medical Waste—For Fiscal Year 2026/2027 the unit for the medical waste is “Months” with a frequency of “12”. Per the bid specs (Exhibit A, section 3.A medical waste pickup is to be provided weekly:

a. Shouldn’t the frequency unit be “Weeks” instead of “Months”?

b. Shouldn’t the frequency multiplier be “52” instead of “12” to reflect (52) weekly service calls for this contract year?

c. Does the “Quantity” provided reflect an estimate of the weekly amount of waste to be removed?

Please correct if/as needed.

d. For the format provided items (a) through (c) questioned above should all correspond to calculate out starting with weekly quantities that are multiplied to yield a yearly total.?

A2 The frequency unit was corrected on Version #2 (5/27/26). Bidders shall determine their weekly rates and formulate a monthly cost based on these rates. The quantities listed are an estimate based on an estimated monthly volume; DSH makes no guarantee, expressed or implied of actual quantities generated.

Q3 Attachment 5, Frequency Unit for Medical Waste—For Fiscal Year 2027/2028 the unit for the medical waste is “Weeks” with a frequency of “12”. Per the bid specs (Exhibit A, section 3.A medical waste pickup is to be provided weekly:

a. Shouldn’t the frequency multiplier be “52” instead of “12” to reflect (52) weekly service calls for this contract year?

b. Does the “Quantity” provided reflect an estimate of the weekly amount of waste to be removed?

Please correct if/as needed.

c. For the format provided items (a) through (b) questioned above should all correspond to calculate out starting with weekly quantities that are multiplied to yield a yearly total.?

A3 The frequency unit was corrected on Version #2 (5/27/26). Bidders shall determine their weekly rates and formulate a monthly cost based on these rates.

Q4 Attachment 5, Frequency Unit for RCRA Waste—For Fiscal Year 2027/2028 the unit for the RCRA waste is “Weeks” with a frequency of “4”. Per the bid specs (Exhibit A, section 3.B RCRA waste pickup is to be provided quarterly:

a. Shouldn’t the frequency unit be “Quarterly” instead of “Weeks”?

b. Does the “Quantity” provided reflect an estimate of the quarterly amount of waste to be removed? Please correct if/as needed.

c. For the format provided items (a) through (b) questioned above should all correspond to calculate out starting with quarterly quantities that are multiplied to yield a yearly total.

d. Is the Quantity of “15” correct? The pricing table for Fiscal Year 2026/2027 shows a quantity of

“12”.

A4 The frequency unit was corrected on Version #2 (5/27/26). Bidders shall determine their rates and formulate a quarterly cost based on these rates. The quantity is correct; DSH is projecting a potential increase in the RCRA waste stream in Fiscal Year 2026/2027 (12 and 15 are correct).

Q5 Attachment 5, Additional Fees—For both contract years the pricing table is formatted where the

Bidder is to enter a monthly rate for manifest fees. How many manifests will be generated per month?

A5 DSH should receive one manifest per month per waste stream.

Q6 Approximately how many containers will the Contractor be picking up weekly? An approximate range is needed in order to determine the transportation equipment needs.

A6 DSH confirms that the estimated volumes listed on IFB#26-20019-000, Attachment 5 – Bidder’s Rate Sheet are reflective of recent generation; however, per IFB#26-20019-000, Attachment 5 – Bidder’s Rate Sheet, 3., and likewise in Sample Agreement, Exhibit B. Budget Detail and Payment Provisions, 1. Invoicing and Payment, D.: DSH makes no guarantee, expressed or implied for actual number of services to be used.

Q7 Will DSH be providing their own containers or is the Contractor responsible for providing containers?

A7 Contractor is responsible for providing the containers as noted in IFB#26-20039-000, Sample Agreement, Exhibit A.: Scope of Work, 7. Contractor Responsibilities, J. Types of Waste Collection Containers. These are the containers to be provided on site:

Quantity Container

Size Container

Color Contents

17 44 Gallon Red Biohazardous Sharps

Waste

6 44 Gallon Blue Non-Hazardous

Pharmaceutical Waste

5 55 Gallon Black Hazardous RCRA

Pharmaceutical Waste

3 2 Gallon Yellow Trace Chemotherapy

Regulated Medical Waste

Q8 Please add line items for the various types and sizes of containers (per each) that will be required.

A8 DSH will not be adding line items. Required containers and sizes are referenced in IFB#26-20039-000, Sample Agreement, Exhibit A.: Scope of Work, 7. Contractor Responsibilities, J. Types of Waste Collection Containers. Bidders shall incorporate all related costs into the submitted bid rates.

Q9 Please add line item for absorbent “per bag”.

A9 DSH will not be adding a line item. Bidders shall incorporate all related costs into the submitted bid rates.

Q10 Who is the current contractor?

A10 The current contractor is MediWaste Disposal, LLC.

Q11 What has been the total dollar spent to date on the expiring/erd contract?

A11 As of 5/1/26, the total dollar spent to date on the expiring contract is $27,237.30.

Q12 Provide copies of the last 3 invoices.

A12 See attached.

Q13 Provide a copy of the current contract.

A13 See attached.

Invoice Inquiries contact us by email info@medi-waste.com or call us at (855) 449-6334

MediWaste Disposal, LLC

PO BOX 6579

Corona CA 92878

INVOICE # 167574

ACCOUNT #

AMOUNT $ 657.55

DATE Jan 31, 2026

DUE DATE Apr 1, 2026

Pay Online https://mediwaste-portal.navusoft.net/ login or use

Dept Of State Hospitals-metropolitan Agreement #23-20011-000

Accounts Payable 11401 South Bloomfield Ave Norwalk, CA 90650

Pay By Check PO BOX 6579 Corona CA 92878

Enclosed Check # ____________________

Amount ____________________

For proper credit return this portion

Site 2004850001 - Metropolitan State Hospital - 11401 S Bloomfield Ave Norwalk, CA 90650

CAD981376684

DATE DESCRIPTION Manifest PO # QTY RATE TOTAL 01/08/26 43 Gal Bio-Haz - Per LB 1628629 248 $ 0.26 per pound 64.48

01/08/26 43 Gal RX - Per LB 1628629 9 $ 0.85 per pound 7.65

01/15/26 43 Gal Bio-Haz - Per LB 1630615 129 $ 0.26 per pound 33.54

01/15/26 5 Gal Haz (RCRA) 1630616 1 $ 420.00 each 420.00

01/15/26 Manifest Fee 1630616 1 $ 45.00 each 45.00

01/22/26 43 Gal Bio-Haz - Per LB 1633084 94 $ 0.26 per pound 24.44

01/29/26 43 Gal Bio-Haz - Per LB 1635474 124 $ 0.26 per pound 32.24

AB/Environmental Fee 30.20

Site Total $ 657.55

INVOICE TOTAL $ 657.55

Current 1-30 Days 31-60 Days 61-90 Days Over 90 Days Total Due

657.55 0.00 0.00 0.00 0.00 657.55

Total balance due includes current charges, however it may not reflect recent payments in transit.

4/17/2026

M-

/ PO 60675

RECEIVED 2/10/26

Tina Ho Highlight

Tina Ho Highlight

Tina Ho Highlight

Tina Ho Highlight

M-

/ PO 60675

$340.57 TH

$340.57 TH

Tina Ho Received

Tina Ho Highlight

Tina Ho Highlight

Tina Ho Highlight

M-

/ PO 60675

RECEIVED 4/9/26

Tina Ho Highlight

Tina Ho Highlight