Q_A Responses DOT0003184.pdf

GDOT-SPR405 (rev 3-31-2020) Page 1 of 4 eRFP Questions and Answers eRFP Number: 48400-DOT0003184 eRFP Title: T32 – Traffic Monitoring Program

Data Issuing Officer: Brittany Erskine eRFP Initially Posted: 1/8/2025 Email Address: berskine@dot.ga.gov Date: 1/21/2025

The purpose of this document is to provide answers to supplier questions. Please see Questions and Answers included herein.

Note: This document is intended for informational purposes only. Any changes to the above solicitation must occur through a published addendum (or through publication of a new version in Team Georgia Marketplace™). If multiple Q & A documents are posted, the most recent Q & A shall govern in the event of a conflict.

# Questions Referenced Section

Answers

1. GDOT's current TDMS further contains circa 26 Billion IVRs (per vehicle records) accumulates since 2017. Would a bidder need to migrate the IVR data (to support future analysis and interrogation in the proposed TDMS) in addition to hourly historic data and historic annual statistics?

Exhibit D Yes, the bidder will need to migrate the IVR data, historic data, and historic annual statistics in the proposed TDMS.

2. Please confirm that this worksheet should be populated with dollar values for the maximum 8-year term.

Exhibit B The costs should be per unit of measure.

The Scope of Work should detail what that means. Therefore, all pricing must match what unit of measure it is. GDOT intends to use the pricing given for the entire term, subject to any future price increase amendments.

3. We noticed that on the Mandatory/Mandatory Scored and Additional Scored spreadsheet we noticed that it states "Documents no requested in this column will not be evaluated.

Bidders may submit any documentation to support their bid. GDOT does not advise bidders on what documentation to, or not to submit other than what is in the provided Exhibits and/or attachments.

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Answers

Does this mean we should not include a cover letter or proposal to outline personnel qualifications, and other information not requested in that worksheet.

4. Besides annual statistics from 1990 and hourly data in appendix D, is there additional historic data that will need to be migrated? If so, please define amount and format.

Exhibit A Yes, Quality Control checks/rules. There are approximately 300 at this time. CSV or Excel Format. Also, include 15 minutes data, TMAS configuration, and Hurricane/Inclement Weather data, configuration of CCS and Portable sites.

5. For the Data Management System items on the cost worksheet (lines 3a-3c), are these to be billed annually or monthly? If not, please explain how the State expects for these to be billed by Job.

Exhibit B These items are monthly maintenance fees and should be billed monthly.

6. For the Data Management System items on the cost worksheet (line 4a), is this to be billed annually or monthly? If not, please explain how the State expects for these to be billed by Job.

Exhibit B These items are monthly maintenance fees and should be billed monthly.

7. For the Data Management System items on the cost worksheet (line 5a-5e), is this to be billed annually or monthly? If not, please explain how the State expects for these to be billed by Job.

Exhibit B These items are monthly maintenance fees and should be billed monthly.

8. Can we confirm power at all permanent Class and WIM sites.

Are all sites operating with solar power? Are there any permanent sites operating on AC power?

Exhibit A All sites are operating with solar power.

9. If there are any sites operating AC power, does GDOT pay for the utilities, or is the contractor expected to pay for utilities?

Exhibit A All sites are operating with solar power.

10. Can we confirm the Exhibit A All sites are operating with cellular

GDOT-SPR405 (rev 3-31-2020) Page 3 of 4

Answers communications at all permanent Class and WIM Sites. Are all the sites operating with cellular modems? Are there any operating with land line modems?

modems. There are no land line modems.

11. For all the site communications, does GDOT pay for the utilities, or is the contractor expected to pay for utilities?

Exhibit A All sites are operating with solar power.

12. Can you provide additional information about GDOT’s approval process for purchasing new CCS equipment?

Exhibit A The purchase of specific CCS equipment may be discussed between GDOT management/personnel team and vendor.

13. Would it be possible to have access to a more comprehensive list of the CCS including current equipment manufacturer, model?

Appendix A

Yes, if necessary.

14. Coud you please clarify which CCS sites have power and which one require alternative power supply?

Exhibit A All sites are operating with solar power.

15. Is CCS connectivity provided by GDOT (eg. fiberoptics network, cellular data service?)

Exhibit A Yes, cellular data services.

16. Is there a preference for the Public Interface web service?

Exhibit A Could you please clarify this question.

17. Are all CCS cabinets standard?

Would you please provide drawings, pictures, and/or dimensions?

Exhibit A There are various types of cabinets in use, they satisfy the service requirements. Yes, if necessary.

18. As the SOW is significantly broad and some tasks might require third party services, contractors, or sub-contractors. Would it be possible to extend the Proposal Due date?

Schedule of Events

Any extensions will be posted to the Georgia Procurement Registry as an Addendum.

19. Would you please clarify which service model is to be used?

Exhibit A The Georgia Department of Transportation seeks to utilize all options within the Supplemental Scope of Work as deemed necessary per the request of the district.

20. Would you please provide more Exhibit A “The Supplemental Staffing will be utilized per the request of the district; permanent

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Answers details around the Supplemental staff option? Will this staff be permanently assigned to the GDOT for the duration of the contract? Will they have a fixed working schedule, or will they be under an on-call scheme?

staffing is not required.