Q-A PHPA 4016_BPM057740_No2.docx (1).pdf
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- Solicitation number
- BPM057740
- Issued by
- Maryland
About this file
This file is a Vendor Questions and Answers document #2 issued by the Maryland Department of Health (MDH), Maternal and Child Health Bureau in response to a Request for Applications (RFA) for school nurse-led asthma case management capacity building. The RFA seeks to support capacity building activities through up to 8 awards to Local Education Agencies (LEAs) or Local Health Departments (LHDs). Applicants must designate at least one Registered Nurse (RN) as the lead staff for implementation of school nurse-led asthma capacity building activities, with additional staffing at the applicant's discretion. The application deadline was extended to July 24, 2026, with award notifications anticipated by October 1, 2026. The grant period runs from October 1, 2026, through June 30, 2027, representing a nine-month commitment with no anticipated renewal or extension at this time. The evaluation process will assess project narratives according to weights described in section 5.2, followed by budget proposal evaluation, with no opportunity for virtual presentations or negotiations during the review process.
Funding amounts are variable and not disclosed in advance, with applicants expected to propose thoughtful and appropriate budgets reflecting their specific needs and capacity. Eligible uses of funds include RN or other staff salaries, stipends for RN staff, substitute RN hours to cover implementation time, professional development for school nurses and school staff on asthma management, and training for school nurses and appropriate school staff to facilitate student and caregiver education. This is a new initiative with no incumbent vendors or historical spending data. There is no local preference associated with the RFA. Local Health Departments receiving funding through the UFD (Unified Funding Distribution) will process invoicing through FIMIS following standard grant procedures. The Department will not be hiring, managing, or directly engaging with staff related to this solicitation, with all personnel matters managed solely by the awarded applicants.
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Other files
| File | Type | Posted |
|---|---|---|
| PHPA 4016 Asthma RFA FINAL.docx.pdf | ||
| Addendum_PHPA 4016.docx.pdf | ||
| Q-A PHPA 4016_BPM057740.docx.pdf |
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Text version
Request for Application (RFA) eMMA# PHPA 4016/BPM057740
Issue Date: June 26, 2026
Vendor Questions and Answers #2 Date: July 15, 2026
1. Question: Can the deadline be extended, at least a week, because the nature of the school systems, requires coordination with employees that are 10-month employees or staff that take vacation during the summer months?
Answer: The Department will extend until 7/24.
2. Question: Can the total grant amount be shared even if it's the max budgeted amount for all 8 awards?
Answer: The Bureau is prepared to make up to 8 awards for this solicitation. Funding amounts can vary, and applications should reflect thoughtful and appropriate activities for one's needs and capacity. Some examples for appropriate use of funds include; RN or other staff salary to complete grant activities, a stipend for an RN or other staff to complete grant activities, substitute RN hours to cover RN staff time to complete grant activities, provision of professional development for school nurses and school staff on asthma/asthma management, and training for school nurses and/or other appropriate school staff to facilitate student and caregiver education. We are unable to disclose the budgeted amount for these awards.
3. Question: Please confirm if this is a new initiative or a re-bid of an existing contract?
Answer: This is a new initiative.
4. Question: Please confirm the budget allocated for this project.
Answer: The Bureau is prepared to make up to 8 awards for this solicitation. Funding amounts can vary, and applications should reflect thoughtful and appropriate activities for one's needs and capacity. Some examples for appropriate use of funds include; RN or other staff salary to complete grant activities, a stipend for an RN or other staff to complete grant activities, substitute RN hours to cover RN staff time to complete grant activities, provision of professional development for school nurses and school staff on asthma/asthma management, and training for school nurses and/or other appropriate school staff to facilitate student and caregiver education. We are unable to disclose the budgeted amount for these awards.
5. Question: If it is a re-bid, please share the names of the current service providers/incumbent vendors? Additionally, how many active resources are working under the previous contract?
Answer: Not applicable, this is a new initiative.
6. Question: Please provide the historical spending associated with this contract.
Answer: Not applicable, this is a new initiative.
7. Question: Are there any specific challenges, pain points or areas of concern that you are currently experiencing with the existing vendors?
Answer: Not applicable, this is a new initiative.
8. Question: Please clarify the anticipated number of awards expected under this RFP.
Answer: The State intends to make up to 8 awards as a result of this RFA.
9. Question: Is there a local preference in connection with this RFP?
Answer: There is no local preference.
10. Question: Please confirm the evaluation criteria and weighting (e.g., technical vs. cost).
Answer: The evaluation committee will first assess project narratives by weight described in section 5.2. Following technical review, the state will evaluate budget proposals and make assessments based on both technical proposal and budget proposal.
11. Question: Will there be an opportunity for a virtual/on-presentation or negotiation meeting during the evaluation process?
Answer: No, the applicant must submit all relevant materials in their application. The evaluation committee will follow-up with written clarifying questions if present.
12. Question: What is the expected timeline for award notification and contract execution?
Answer: The Department intends to award applicants by October 1, 2026.
13. Question: What is the anticipated volume of staffing requests (e.g., estimated number of requisitions per year)?
Answer: Staffing requests are not a part of this solicitation.
14. Question: Could you please provide details on the job categories, labor classifications or skill sets most requested?
Answer: "From the RFA:
3.2.3.1 Applicants will designate at least one Registered Nurse (RN) as the lead staff for implementation of school nurse-led asthma capacity building activities.
3.2.3.2 Additional staffing is at the discretion of the Applicant, but should align with submitted proposals and contribute to the grant deliverables."
15. Question: Is there an employee conversion policy (i.e., can the department directly hire contractor staff after a defined period)?
Answer: The Applicant shall be a Local Education Agency (LEA) or a Local Health Department (LHD). Any personnel decisions related to meeting the deliverables are to be determined solely by the applicant. The Department will not be hiring staff as a result of this solicitation.
16. Question: Will timekeeping be handled through the department’s system or will vendors be required to provide a platform?
Answer: The Applicant shall be a Local Education Agency (LEA) or a Local Health Department (LHD). All personnel matters related to meeting the deliverables are to be accomplished solely by the applicant. The Department will not be hiring or managing any staff related to this solicitation.
17. Question: In the event of a contract award, please clarify whether awarded vendors will be permitted to directly engage with individual departments/agencies for staffing requests or if all requirements will be routed through a centralized system?
Answer: The Applicant shall be a Local Education Agency (LEA) or a Local Health Department (LHD). LHDs and LEAs are expected to manage their own staffing to accomplish the deliverables.
18. Question: What is the grant period? I have scoured the RFA and did not find it Answer: The anticipated date of services is October 1, 2026 - June 30, 2027.
19. Question: I see the term for the grant is 9 months. Is there a likelihood that it is renewed/extended at all?
Answer: At this time, this is anticipated to be a one-time funding opportunity.
20. Question: Do you know when Notice of Award will be sent?
Answer: The State is anticipating Notice of Awards to be sent by the beginning of September.
21. Question: We reviewed the invoicing section of the RFA but we are assuming we do not need to submit invoices since we are on FIMIS and this is MDH/UFD funding, correct?
Answer: If you are a Local Health Department who receives funding from the UFD, then this will follow the same process in FIMIS as other grants.
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