- Q-1C.pdf
PDF 164 KB Posted
- Attached to
- Upper Wing and Elevon Heater Carriage Hardware Federal contract opportunity
- Solicitation number
- 80NSSC26927176Q
About this file
This document outlines NASA Armstrong Flight Research Center's Procurement Quality Requirements, specifically Section C addressing Certificate of Conformance (CoC) requirements approved April 24, 2025.
All suppliers providing goods, materials, or services to NASA AFRC must furnish a Certificate of Conformance with each shipment certifying full compliance with applicable specifications, drawings, standards, purchase order requirements, and contractual obligations. The CoC must include: supplier name and address; purchase order number; part number(s) and revision level(s); quantity shipped; lot/batch, serial, or date codes if applicable; a statement of conformance; authorized representative name, title, and signature; and certification date. For non-OEM and non-Authorized Distributor suppliers, clear and unbroken traceability documentation to the OEM or Authorized Distributor is required, including copies of the original CoC and supporting documentation such as packing slips, invoices, or material certifications. The CoC must accompany each shipment and be readily identifiable. Suppliers bear responsibility for ensuring all sub-tier suppliers meet these requirements. Failure to provide a valid CoC or proper traceability documentation may result in shipment rejection, delayed payments, or removal from the Qualified Supplier List.
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| SATPC0040563 Tab 10 RFQ Open Market Template.pdf | ||
| SATPC0040563 Tab 04 4 SOW..pdf |
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Text version
NASA Armstrong Flight Research Center
PROCUREMENT QUALITY REQUIREMENTS
Approved 24 April 2025
Section C: Certification of Conformance
Certificate of Conformance (CoC) Requirement (All Suppliers)
As a condition of supply, all suppliers providing goods, materials, or services to NASA AFRC must furnish a Certificate of Conformance (CoC) with each shipment. The CoC must certify that all products and/or services supplied fully comply with all applicable specifications, drawings, standards, purchase order requirements, and any additional contractual obligations.
The CoC must include, at a minimum, the following information:
1. Supplier Name and Address
2. Purchase Order Number
3. Part Number(s) and Revision Level(s)
4. Quantity Shipped
5. Lot/Batch Number(s), Serial Number(s), or Date Code(s), if applicable
6. A Statement of Conformance, such as:
"This is to certify that all products and/or services referenced above conform to all applicable drawings, specifications, and purchase order requirements."
7. Name, Title, and Signature of the Supplier’s Authorized Representative
8. Date of Certification
Additional Requirement for Non-OEM/Authorized Distributor Suppliers:
If the supplier is not the Original Equipment Manufacturer (OEM) or an Authorized Distributor, the following traceability documentation must be provided and referenced:
• Clear and unbroken traceability to the OEM or Authorized Distributor, including copies of:
o The original CoC from the OEM or Authorized Distributor o Packing slips, invoices, or material certifications linking back to the authorized source
Notes: The CoC must accompany each shipment and be readily identifiable.
Suppliers are responsible for ensuring all sub-tier suppliers also meet these requirements.
Failure to provide a valid CoC or proper trace documentation may result in shipment rejection, delayed payments, or removal from the Qualified Supplier List.
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