Pyramid SP Job Specs revised.docx

Site Specific Job Specification Form Site Habitat Project- 19-202-Hz and 20-202-Hf Habitat Project Name(s): Pyramid State Park- Aerial Woody Exotic/Invasive Control (19-202-Hz, 20-202-Hf) DNR Site Name(s) and County (ies): Pyramid State Park- Perry Co.

The following specifications shall be applied to the above named job.

1. DESCRIPTION OF SUPPLIES AND SERVICES

1.1. GOAL: Control woody exotics and invasive via aerial herbicide application of selected project locations within Pyramid State Park.

1.2. SUPPLIES AND/OR SERVICES REQUIRED:

1.2.1. Vendor shall provide the labor and all materials necessary to aerially control woody exotic and invasives within the target units via herbicide application.

1.2.2. General Work Details

a. Aerial application of herbicides will be made to achieve 100 percent foliar coverage of target plants. Target species include autumn olive, locust, and other woody invasives. Herbicide application is to achieve 100 percent foliar coverage of the target plants to produce a 90 percent kill rate. Low kill rates due to uncontrollable circumstance like drought condition will not be held against the contractor.

b. Vendor shall provide all chemicals and apply the herbicide at the recommended rates.

a. Vendor shall follow all label restrictions for mixing and applying herbicides and shall use all herbicides according the manufacturer’s label directions.

b. Materials safety data sheets (MSD’s) for all pesticides shall be kept on the work site. Vendor shall post required signage for re-entry restrictions per label.

c. All effort must be made to reduce drift and off target damage. To avoid drift the applicator must follow spray drift management guidelines found on the herbicide labels. A 100-foot buffer (no spray zone) exists between tenant crop fields and dove fields.

d. Extreme care shall be taken to avoid non-target contamination with herbicides or herbicide spills within high quality natural areas. The Primary Job Coordinator shall provide a map and list of species of special concern to familiarize the vendor’s Project Manager and field crews with the species present and to assist Vendor’s staff in preventing unintentional treatment of endangered or threatened species. Notable damage to non-target species shall result in the termination of the contract and contract obligations.

e. Vendor shall not apply herbicides to target plants if leaves maintain any surface moisture (e.g., dew) or if rain is predicted within time constraints of labeled rain fast duration.

f. The Primary Job Coordinator reserves the right to restrict access of Vendor to the job site with 24 hours’ notice. Vendor shall abide by all park rules and all site and job-based restrictions imposed by the Primary Job Coordinator.

g. The Vendor shall meet with the Primary Job Coordinator on-site prior to initiating work to identify access routes and locations for staging equipment and materials and for mixing of chemicals and filling of herbicide sprayers, site conditions for work and chemical selection.

h. All mixing of herbicide and filling of herbicide sprayers shall be done outside of the natural areas over gravel roadways or over a plastic tub to collect any spills. If a spill occurs it shall be reported immediately to the Site Superintendent or Primary Job Coordinator and shall be cleaned up by the Vendor. Empty herbicide containers shall be properly disposed of as required by Federal law.

i. All questions or communications related to this Project from the public or news media shall be forwarded immediately to the representative District Wildlife Biologist (see Job Administration).

j. INSURANCE: Vendor shall, at all times during the term of this contract and any renewals or extensions, maintain and provide a Certificate of Insurance naming the State as an additionally insured for all required bonds and insurance. Certificates may not be modified or canceled until at least thirty (30) days’ notice has been provided to the State. Vendor shall provide: (a) General Commercial Liability insurance in the amount of $1,000,000 per occurrence (Combined Single Limit Bodily Injury and Property Damage) and $2,000,000 Annual Aggregate; (b) Auto Liability, including Hired Auto and Non-owned Auto (Combined Single Limit Bodily Injury and Property Damage), in amount of $1,000,000 per occurrence; and (c) Worker’s Compensation Insurance in the amount required by law. Insurance shall not limit Vendor’s obligation to indemnify, defend, or settle any claims.

1.3. MILESTONES AND DELIVERABLES:

1.3.1. To meet IDNR’s NPDES permitting, the Vendor shall complete an herbicide application log for each day crews are working on site to document work completed, amount and type of herbicide used, time, and conditions. The completed log shall be provided to the Primary Job Coordinator by the Vendor at the completion of the contract via email to the following address: Kenneth.delahunt@illinois.gov

1.3.2. Vendor shall notify the Primary Job Coordinator weekly via email with updates on work planned the upcoming week and work completed the previous week.

1.3.3. Project completion by September 30, 2021

1.3.4. A 90% kill rate is expected for all autumn olive plants.

1.4. VENDOR / STAFF SPECIFICATIONS:

1.4.1. Vendor shall provide the required equipment and manpower to successfully complete the project in the time frame specified under conditions that minimize harmful impacts to the site.

1.4.2. Vendor shall have a current pilot’s license, aerial applicators license, and valid Illinois Department of Agriculture Commercial Herbicide Applicators License. All workers under Vendor’s supervision shall have Commercial Herbicide Applicators or Commercial Herbicide Operators licenses registered to the Vendor’s Commercial Herbicide Applicators License. Licensing requirements will be checked prior to flight.

1.4.3. Vendor shall demonstrate familiarity with local native and exotic plants to be able to identify species to be removed and native species to be left undisturbed. Vendor shall be able to identify such species in growing season and have experience with selective species removal techniques. Vendor and all those applying herbicide under their supervision must be knowledgeable of native flora in Illinois and be able to recognize and avoid spray application to rare plants (especially state threatened or endangered species).

1.4.4. All herbicide applicators shall wear appropriate protective clothing, including eye protection, long pants, and long-sleeved shirts and gloves. It shall be the responsibility of the Vendor to be aware of and adhere to these and all other state and OSHA regulations.

1.4.5. Vendor shall notify the Primary Job Coordinator 24 hours before beginning work on a job.

1.4.6. Vendor shall have a minimum of four (4) years of professional experience in the use of herbicides and management of natural communities in Illinois and document this experience on the Vendor Documentation of Experience Form in the attachments section of this Bid. (Natural community is defined as a complex of flora, fauna and physical elements which is in, or close to being in, its pre-settlement condition.)

1.4.7. At least 50% of the staff on site applying herbicide shall have a minimum of two (2) years of professional experience in the use of herbicides and management of exotic species in high quality natural areas, wetlands, sand and around endangered species. Vendor shall be familiar with the identification of the species to be removed and with native species to be left undisturbed.

1.5. SUBCONTRACTING:

1.5.1. Subcontractors are allowed provided the subcontractor meets all the qualifications of the vendor in section 1.4. For purposes of this section, subcontractors are those specifically hired to perform all, or part of the work covered by the contract. If subcontractors will be utilized, Vendor must identify below the names and addresses of all subcontractors it will be entering into a contractual agreement that has an annual value of $50,000 or more in the performance of this Contract, together with a description of the work to be performed by the subcontractor and the anticipated amount of money to the extent the information is known that each subcontractor is expected to receive pursuant to the Contract. Attach additional sheets as necessary.

2. PRICING

2.1 TYPE OF PRICING: The Illinois Office of the Comptroller requires the State to indicate whether the contract value is firm or estimated at the time it is submitted for obligation. The total value of this contract is firm.

2.2 EXPENSES:

2.1.1 The Vendor shall be responsible for any expenses which may incur as a result of conducting the activities described in the Job Specifications, including repair, maintenance, or extraction of equipment.

2.1.2 The Vendor shall be responsible for any expenses which may incur as a result of inadequate treatment where follow-up is required to meet stated treatment standards.

2.1.3 Payment for this contract will only include the Vendor’s time working at the job site and will not include time spent traveling to or from the job site.

2.1.4 The Vendor shall bid in a PER ACRE format

2.3 VENDOR’S PRICING:

2.3.1 Pricing shall be in the following format: PER ACRE

3. TERM OF CONTRACT:

3.1 TERM OF THIS CONTRACT: This contract shall commence upon the last dated signature of the Parties and shall terminate October 1st, 2021

3.1.1 In no event will the total term of the contract, including the initial term, any renewal terms and any extensions, exceed 10 years.

3.1.2 Vendor shall not commence billable work in furtherance of the contract prior to final execution of the contract except when permitted pursuant to 30 ILCS 500/20-80.

ATTACHMENTS: Pyramid SP- Proposed Aerial Woody Exotic/Invasive Control Project Area(s)- 19-202-Hz, 20-202-Hf

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