PWS_WCDAS Facilities Repairs and Enhancements_RFI.pdf

National Oceanic and Atmospheric Administration (NOAA)

National Environmental Satellite, Data, and Information Service

(NESDIS)

5-Year IDIQ for

WCDAS Facilities Repairs and Enhancements

Performance Work Statement

Division 01 – General Requirements The PWS provided below makes use of the Divisions and Specifications as identified by the Naval Facilities Engineering Systems Command (NAVFAC) Unified Facilities Guide Specifications (UFGS).

Specification sections included within this Division are as follows:

• Section 01 11 00 – Summary of Work

• Section 01 14 00 – Work Restrictions

• Section 01 20 00 – Price and Payment Procedures

• Section 01 30 00 – Administrative Requirements

• Section 01 33 00 – Submittal Procedures

• Section 01 35 26 – Government Safety Requirements

• Section 01 45 00 – Quality Control

SECTION 01 11 00 – SUMMARY OF WORK

PART I - GENERAL

I-01 NATIONAL ENVIRONMENTAL SATELLITE, DATA, AND INFORMATION

SERVICE (NESDIS)

A Mission – NESDIS provides secure and timely access to global environmental data and information from satellites and other sources to promote and protect the Nation's security, environment, economy, and quality of life.

B Critical Operations – Select NESDIS facilities operate 24 hours per day, 365 days per year to command satellites, acquire environmental data, and deliver information products without interruption. Other facilities provide administrative and technical support for mission critical operations.

5-Year IDIQ for WCDAS Facilities Repairs and Enhancements

C Wallops Command and Data Acquisition Station (WCDAS), located in Wallops Island, VA, is one of NESDIS’ facilities that operates 24/7 throughout the year to monitor, control and communicate with various environmental satellites orbiting the earth. The data collected from these satellites is provided to several stakeholders for analysis and forecasting weather, storm events or other useful purposes for the benefit of the public.

I-02 PROJECT DESCRIPTION

A This 5-Year IDIQ contract, shall provide a contractual vehicle to accomplish facilities infrastructure repairs and enhancements such as maintenance activities, repairs or replacement of failing elements of the facility infrastructure at WCDAS. This contract will be used for the repair, replacement or enhancements of the following infrastructure at WCDAS:

1) Failing or Leaking Electrical, Telecommunication or Sewer Manholes, including excavation, backfilling of the excavation cavity with a suitable material and compacting the fill; seeding disturbed area to restore it to its original condition.

2) Duct-Banks

3) Utilities (water/sewer/stormwater/sprinkler system/air/fuel oil pipes)

4) Roads, Pavements, Culverts, Storm Drains and Parking Lots

5) Fences, Motor Operated Gates and related components

6) Roofs, Skylights, Roof Vents, Roof Drains, Gutters, Downspouts, Facia, Flashing and related components

7) HVAC Units, Air Handling Units, CRAC (Computer Room Air Conditioning)

Units, Air Ducts, Temperature & Humidity Sensors, and Thermostat or other Control Devices or system components

8) Electrical Circuits/Wiring, Transformers, UPS (Uninterruptible Power Supply) System; Battery-Banks and related components

9) Fiber Optic (FO) Lines, FO Panels and related components

10) Fire Alarm & Fire Suppression Systems and related components

11) Physical Access Controls, Security Monitoring Systems, Card Readers and related components

12) Building Management Systems and related components

The general terms and conditions that are established in this contract shall apply to all Task Orders awarded under this IDIQ contract.

B Individual Task Orders can be awarded under this IDIQ contract at any point within the 5-year Period of Performance of this contract and shall be completed within the Period of Performance stated in the individual Task Order.

C Each Task Order awarded under this contract will provide the additional specific work requirements for performance of the work under that Task Order.

I-03 EXISTING CONDITIONS

A WCDAS campus consists of several major buildings (Operations Building, Operations

Back-up Facility, Utility Building, Maintenance Building, Powerhouse), few dozen small buildings and antenna shelters as well as a maze of roads, utilities and related infrastructure. The campus was established in mid-1960s and in operation ever since to fulfill its mission related to communicating with environmental satellites as well as collection and dissemination of environmental data.

B WCDAS has a network of electrical, communication and sewer manholes that are connected via duct-banks or pipes and strategically located throughout the campus.

Most of these manholes are leaking and accumulate water and silt (dirt and sand) after heavy rainfalls. Water and silt find their way into the manholes via cracks and holes present in the manhole walls or around the duct banks/pipes connected with the manholes or through the duct bank or pipes. Government intends to issue task orders to repair these manholes and accompanied duct-banks.

C WCDAS utilities (water, sewer, storm-water, fuel oil, communications, sprinkler system and fire suppression system) and related components represent a mix of relatively new and old infrastructure that does experience periodic failures that needs to be fixed as soon as possible since the facility is operated 24/7 to fulfill mission needs.

D WCDAS roads and related infrastructure (culverts, storm-water inlets) and parking lots are also exhibiting signs of aging needing repairs.

E Same is true for building roofs and their associated life-safety and comfort systems that they are aging and experience periodic failures that must be addressed to continue stations mission.

F The Government intends to issue individual task orders to maintain existing systems by making repairs or replacement on expedited basis.

I-04 COORDINATION

A All activities, tasks, and evolutions shall be coordinated with the project Contracting

Officer Representative (COR), or their designee, in advance of the action.

B The COR is:

TBD at Award

I-05 PLACE OF PERFORMANCE

A The Contractor shall perform work under this contract at the following NESDIS location(s):

NESDIS Wallops CDA Station (WCDAS) 35663 Chincoteague Road Wallops Island, VA 23337

I-06 PERIOD OF PERFORMANCE

A The ordering Period of Performance for this IDIQ contract shall be for five years from the date of award. Specific Period of Performance shall be prescribed for individual task orders and all task order related work shall be completed within the designated Period of Performance listed in each Task Order.

--------------------------------- End of Section 01 11 00 ---------------------------------

SECTION 01 14 00 – WORK RESTRICTIONS

PART I - GENERAL

I-01 SECURITY REQUIREMENTS

A All Contractor employees, including consultants, manufacturer’s technicians, subcontractors, subcontractors' employees, suppliers, and suppliers' employees are required to comply with Government, NESDIS, and site security requirements regarding personnel, vehicle, and equipment for security badges, passes, and access to the jobsite.

B Nothing in the contract is to be construed in any way to limit the authority of the NESDIS site manager to prescribe new, or to enforce existing security regulations governing the admission or exclusion of persons and the conduct of persons while on the site, including but not limited to, the rights to search all persons or vehicles on the site.

C Contractor shall not have NOAA Network Access (wired or wireless) at all times during execution of contracted work.

D The contractor shall coordinate with the COR for project specific security and access requirements.

E Restriction on Disclosure of Information

1. All contractor, subcontractor, and suppliers associated with this contract must comply with the following:

(a) Do not publicly disclose any information concerning any aspect of the materials or services relating to this contract, without prior written approval of the Contracting Officer.

(1) Do not disclose or cause to be disseminated any information concerning the operations of the activity's security or interrupt the continuity of its operations.

(b) Do not disclose any information to any person not entitled to receive it. Failure to safeguard any classified information that may come to the contractor or any person under the contractor’s control, may subject the contractor, the contractor’s agents or employees to criminal liability under 18 U.S.C., Sections 793 and 798.

(c) Direct your inquiries to the COR for resolution of all issues, concerns, comments or complaints arising from any matter observed, experienced, or learned as a result of or in connection with the performance of this contract, the resolution of which may require the dissemination of official information.

(d) Coordinate photography requirements with the COR. Some areas are restricted or prohibited for photography.

2. Deviations from or violations of any of the provisions of this paragraph will, in addition to all other criminal and civil remedies provided by law, subject the contractor to immediate termination for default and withdrawal of the Government's acceptance and approval of employment of the individuals involved.

I-02 SITE ACCESS, PASSES, AND WORK HOURS

A The Contractor shall schedule all onsite work with the advanced approval of the COR.

Contractor personnel shall not enter NESDIS building(s) without prior authorization of the COR of designated facility staff.

B Prior to accessing the site, the Contractor shall provide the COR with the names of all personnel requiring access and electronically complete and submit “WCDAS Facility Access Request” for approval by the facility management. The Contractor shall update the list of personnel for the Contractor and subcontractors as needed when personnel changes are realized.

C While on NESDIS premises, Contractor employees must conduct themselves in a proper, efficient, courteous, and businesslike manner. The Government reserves the right to remove from the site any individual whose continued presence is deemed by the COR or the site designee to be contrary to the public interest or inconsistent with the best interests of the National Security.

D Access to NESDIS Facilities

1. All contractors, both long-term and short-term, entering the facility must have valid picture identification.

2. Contractor access to the project work-site within NESDIS locations shall be through the Main Entrance to the facility. A guard at the Main Entrance will check each person’s identification before determining whether to issue a pass for working in the facility.

3. The contractor shall keep the existing buildings and their contents secure at all times, and shall provide temporary closures as required to maintain security. Contract personnel will not be permitted in security-regulated buildings or areas unless cleared by the site security personnel.

4. With advanced coordination, the contractor may request access to a building elevator to deliver components to the work area, as needed, however the Government can deny the request at its discretion.

5. All contractors shall be escorted at all times while on NOAA premises.

E Contractor Employee Site Access Badges and Passes

1. All contractor employees and representatives performing work under this contract are required to be either United States citizens or documented legal residents.

Verification of the personnel status is the responsibility of the prime contractor.

2. Contractor designated supervisors may obtain the required Government issued badge.

3. All non-badged contractor employees must obtain the required visitor pass for access to the site.

4. All personnel are required to visibly wear the Government issued badge or pass over the front of their outer clothing.

5. All contractor personnel without a Government issued badge shall be escorted by the contractor’s designated badged personnel.

6. Contractor’s failure to obtain required security access badges and/or passes is not an acceptable cause for a contract performance time extension.

7. The contractor is required to immediately turn in all badges and passes of terminated employees to the issuing office.

F Contractor Vehicles

1. All vehicles must display a valid state license plate and safety inspection sticker, if applicable, and must be maintained in safe operating condition.

2. All vehicle drivers must obtain the necessary vehicle pass before the vehicle gains access to the site. Proof of valid insurance may be required before a vehicle pass is issued.

3. The company name must be displayed in a clearly visible manner on each contractor vehicle used in the course of work.

4. Availability of onsite parking for contractor vehicles varies by NESDIS location.

Parking requirements shall be coordinated with the COR prior to arrival at the work-site.

G Normal Working Hours

1. The contractor shall perform work at the designated locations only during the normal working hours of 0700-1530, Monday thru Friday, except Federal holidays or when the Government building/facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

2. Any changes to the Normal Working Hours must be approved in advance by the

COR.

3. A request to work off hours must be submitted in writing to the COR by the contractor at least ten (10) working days in advance of the planned work. Submission of identifying information for all personnel expecting to work off hours will be required by security to access the facility and shall be submitted with the request.

H Critical Weather Days (CWDs)

1. The National Weather Service (NWS) may declare a CWD for a tornado, severe weather outbreak, major precipitation event, cyclone, wild fires, national special security event, or other circumstance, actual or threatened. When a CWD is declared, NESDIS facilities take all necessary steps to mitigate risk for timely performance of satellite command and data acquisition operations.

2. In the event there is a declaration of a CWD, no work that can potentially impact NESDIS operations may be performed.

3. To protect NESDIS operations, management may prohibit Contractor work at the identified location(s) on CWDs.

4. If the extent of the work proposed by the contractor is deemed benign by NESDIS management, the contractor may request that the COR submit a waiver request for approval to allow this work to proceed.

5. The NWS CWD website is at the following address:

https://www.nco.ncep.noaa.gov/status/cwd/

I NOAA Operations – If at any point the contractor’s onsite work is determined by the COR to interfere with NOAA Operations, the contractor shall cease onsite activity and reschedule the work with the COR.

J Federal Holidays – The Contractor is not permitted to perform work at the Government site on:

1. New Year’s Day 2. Martin Luther King Jr.’s Birthday

3. President’s Day 4. Memorial Day

5. Juneteenth 6. Independence Day

7. Labor Day 8. Columbus Day

9. Veteran’s Day 10. Thanksgiving Day

11. Christmas Day

I-03 FIELD SURVEYS

A The contractor shall perform onsite investigative activities as needed to fully verify existing conditions and ensure finished, professional products and services are provided to the Government in accordance with project goals and contract requirements.

1. Field surveys shall be reflected in the schedule developed for each Task Order.

2. The contractor shall coordinate with the COR to schedule the site visit for field surveys.

3. The purpose of the site visit and areas to be surveyed must be identified in advance, particularly the need for any invasive surveys.

4. Survey personnel must meet the security requirements to gain access to the site.

5. All visiting personnel shall conduct themselves in a professional manner.

B Survey Restrictions

1. The Contractor shall clearly identify the need for any invasive surveys, such as entering power panels for hand tool meter reading, entering raised floors in data centers, entering ceiling plenums, opening mechanical equipment covers, opening of manholes or digging around any building or structure etc.

2. No destructive investigation techniques are permitted.

3. The contractor shall initiate and track any permits required to support their surveys.

C In support of field survey activities, the Government will provide available drawings and documents of the site to the contractor per their requests and as coordinated with the

COR.

I-04 GENERAL REQUIREMENTS FOR CONSTRUCTION WORK

A All work shall be performed in a neat and professional manner.

B Contractor shall perform cleanup of the work site on a daily basis.

C Contractor shall provide the COR with a daily report to identify personnel or equipment on site, visitor that came to the work site, weather conditions, work performed, schedule impact, summary of next day’s work, and any other items pertinent to daily work performance and scheduling.

D All construction, fabrication, and installation shall conform to the latest locally adopted editions of the International Building Code (IBC), International Mechanical Code (IMC), International Electrical Commission (IEC), National Fire Protection Association

(NFPA), Occupational Safety and Health Administration (OSHA), and any federal state and local codes, regulations, standards and ordinances which fall within jurisdiction of the governing agencies where the site is located. Such applicable codes, are those which are in effect at the time the project contract is awarded.

E Limits on the use of noise generating equipment:

1. The Contractor shall not perform grinding or loud activities (more than 60 dB measured at the exterior of any occupied building or facility fence), that are considered by the Government to be disruptive to NESDIS operations, during normal business hours.

2. If noise generating equipment is required to complete the work, the Contractor shall coordinate with the COR to perform the work outside normal business hours, at no additional cost to the Government.

F All work performed shall be consistent with manufacturer’s recommendations for materials installation and equipment operation.

G The activities identified above summarize major efforts and are not considered exhaustive. Contractor shall perform additional activities as needed to ensure finished, professional products are provided to the Government to meet the intent of this PWS.

I-05 PROTECTION OF THE ENVIRONMENT

A The Contractor shall take special care to protect natural resources and the environment in accordance with applicable federal, state or local regulatory requirements.

B The Contractor shall prepare Environmental Protection Plan (EPP) for individual task orders outlining activities requiring environmental considerations such as sediment and erosion control, disposal of hazardous or solid waste, disposal of oils etc. The EPP shall provide details of how the contractor plans to abide by applicable environmental laws and regulations.

C The Contractor shall remove all construction related waste materials from the premises and dispose of off-site in accordance with applicable federal, state or local regulatory requirements and environmental laws. Recyclable materials shall be subject to agency recycling program requirements.

I-06 PROTECTION OF GOVERNMENT PROPERTY

A Take special care to protect Government property. All existing structures, furniture, carpet, equipment, and utilities shall be protected against damage.

B Return areas worked on or damaged as a result of any contractor activities under this contract to their original condition at no additional cost to the Government.

C In addition to FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements, perform the following:

1. Perform project work requirements in such a manner as to prevent injury to personnel or damage to any portion of the existing work, utilities or facilities that are to remain.

2. Repair or replace portions of existing work altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work must be in a condition equal to or better than that which existed before new work started.

I-07 TOOLS & EQUIPMENT

A The Contractor shall provide all necessary tools or equipment required to access locations at the site and perform their work activities.

B The Contractor shall not rely on the availability of any tools or equipment normally expected or assumed to be onsite.

C Tools and equipment include manual or powered hand tools, ladders, lifts, measuring devices, or similar items.

D The Contractor personnel shall be equipped with the required Personal Protection

Equipment (PPE) when performing project tasks.

I-08 SYSTEM AND EQUIPMENT OUTAGES

A Absolutely no outages to the system, equipment or operations are permitted without prior coordination and approval from the COR.

B A system, equipment or operations outage entails removing the system or equipment from its normal operation cycle. Outages entail a loss of power, loss of water, loss of telecommunications, or loss of environmental control over cooling, heating, and ventilation resources. Outages may range in scope from a single circuit, or line, to shutdown of a site-wide system.

C The contractor shall indicate any requested outages in their project schedule submittals, per Section 01 33 00 – Submittal Procedures. Outages shall be scheduled to minimize risk to NOAA operations.

I-09 EXISTING UTILITIES

A The Contractor shall verify onsite utilities in the vicinity of their work site and take measures to protect these from accidental damage.

B When the scope includes exterior work or underground utilities, the Contractor shall:

1. Have the utilities marked by a third party utility locator service prior to start of excavation or construction work.

2. Determine and verify locations and elevations of existing utilities and underground obstructions indicated as existing to remain in locations to be traversed by new utilities and other work provided herein before new work is laid close to a manhole or other structure.

3. Where dig permits are required, obtain permits and notify the COR thirty (30) calendar days prior to any excavation.

4. When working in the vicinity of existing utilities, use non-mechanical excavation techniques and proceed with extreme caution to locate and protect these utilities.

5. Maintain all utility markings for the duration of the contract.

--------------------------------- End of Section 01 14 00 ---------------------------------

SECTION 01 20 00 – PRICE AND PAYMENT PROCEDURES

PART I - GENERAL

I-01 SCHEDULE OF PRICES

A Submit a schedule of prices which shall break out all costs as presented in the pricing proposal of individual Task Order.

B Include a detailed breakdown of the contract price with quantities and unit prices for each work activity or definable feature of work. Include general conditions, profit, and overhead costs within the unit prices. Separate design and construction costs, when applicable.

C The Contractor may invoice for bonds once the Government has approved the bonds, however, no other requests for payment will be processed without an approved schedule of prices and a baseline schedule.

I-02 CONTRACTOR INVOICES

A The Contractor must submit payment requests, for the completed work, electronically through the U.S. Department of the Treasury's Invoice Processing Platform (IPP) System. The Contractor must use the IPP website to register, access, and submit payment requests to the Government. The IPP website address is https://www.ipp.gov.

"Payment request" means any request for contract financing payment or invoice payment to the Contractor.

B To be considered proper, invoices must be prepared in accordance with, and contain all elements specified in, the contract payment clause [FAR 52.212-4(g), FAR 52.232- 25(a)(3), FAR 52.232-26(a)(2), FAR52.232-27(a)(2)].

C Supporting documents required by the Contracting Officer must be included as attachments to payment requests submitted through the IPP.

D If the Contractor is unable to comply with the requirement to submit payment requests through the IPP due to a threat to national security; a matter of unusual or compelling urgency; or because the political, financial, or communications infrastructure of a foreign country does not support access to the IPP, the Contractor must request an exception in writing. Contact the Contracting Officer for more information about requesting an exception.

I-03 PAYMENT

A Once the contractor's invoice is received by the Government, the COR will have 30 days to review and decide whether to approve or reject it.

1. If the COR rejects the invoice, the Government's 30-day period to review/approve the invoice restarts once the corrected invoice is received by the COR.

2. If the COR requires a corrected invoice, the corrected invoice must have the new date that the Contractor resubmits the corrected invoice through the IPP System.

B Payment will be made on Contractor's submission of itemized requests and will be subject to reduction for overpayments or increased for underpayments from previous payments. The Government may withhold payment or reduce payments for the following:

1. Defects in material or workmanship.

https://www.ipp.gov/

2. Claims the Government may have against the Contractor under or in connection with this contract.

3. Contractor's failure to submit an updated schedule.

4. Payroll violations.

5. Unless otherwise adjusted, repayment to the Government upon demand for overpayments made to the Contractor.

--------------------------------- End of Section 01 20 00 ---------------------------------

SECTION 01 30 00 – ADMINISTRATIVE REQUIREMENTS

PART I - GENERAL

I-01 PROPOSAL

A Pre-Proposal Site Visits

1. The Contractor may request a site visit prior to submitting their proposal. The

Government requires at least five (5) working days of advance notice to schedule a site visit.

2. During the site-visit, the Contractor shall observe existing conditions, evaluate project requirements and field-verify any estimates provided by the COR to complete the project and inform the COR of any significant variance from the Government’s quantities or scope.

B The Contractor’s proposal shall include the following:

1. Detailed description of the equipment, materials and services being provided along with technical approach to accomplish each phase of work.

2. Professional certifications for proposed staff performing any work where certifications are required.

3. Current Federal security clearances or badges held by any Contractor employees who will be working on site.

4. Detailed description of any and all materials and services that are required to complete the project scope, independent of what is highlighted in this performance work statement.

C The cost proposal for each Task Order shall include all costs required to complete the scope of work as outlined in individual Task Order. The cost proposal shall be broken down into categories such as materials, labor, equipment, third party costs for specialized testing/commissioning, travel and other costs such as overhead, profit and bond etc.

I-02 SUPERVISION

A Provide the name of the prime contractor’s manager who is authorized to act for the contractor and will serve as the main point of contact for coordination with the NESDIS COR on this project.

B Provide the name of the prime contractor’s alternate point of contact when the designated manager is unavailable.

C Provide a list of the key personnel for the contractor and subcontractors including their role, company, address, and telephone numbers to support project coordination. Any role or position that requires a license or certification shall be included in the list.

I-03 REQUIRED MEETINGS

A The Contractor is responsible for holding below listed mandatory and periodic meetings, recording action items and decisions, and providing meeting minutes, as coordinated with the COR.

B The Post Award Kick-off Meeting (PAK) meeting is generally required, but some of the items may not be applicable to all projects.

1. Upon award of the Task Order, the Contractor shall coordinate with the COR to schedule the PAK within three (3) weeks of the NTP.

2. The Contractor shall hold the PAK with the COR to discuss their approach to the project, schedule of major actions and milestones, site access and storage requirements, project safety items, and any other issues impacting project success and contractual obligations.

3. The Contractor's, and their subcontractor(s)’s, key personnel must attend the PAK meeting, including any contractor roles specifically defined within the project scope.

4. During the PAK meeting, the Contractor must propose and gain acceptance for any outages and critical path work activities requiring advance submittal(s) and approval.

5. The project team must develop a mutual understanding relative to the approved proposal, safety program, environmental requirements, quality control procedures, and project schedule.

C Project Progress Meetings

1. The Contractor shall periodically hold meetings to report the project progress, as coordinated with the COR.

D Pre-Construction Conference

1. Prior to construction, excavation or demolition, meet with representatives of the Contracting Officer to discuss and develop mutual understanding relative to administration of the safety programs, environmental issues, safety of building occupants and surrounding area, hazardous materials, waste disposal, construction quality control procedures, construction schedule, labor provisions and other construction phase contract procedures.

I-04 CONTRACTOR CONSTRUCTION ACTIONS

A Upon Government acceptance of the pre-construction submittals such as Health and

Safety Plan, Environmental Protection Plan and the Quality Control Plan, the Contractor may proceed with the construction phase of the project, per contract requirements.

B Product data for all parts and materials to be used in construction must be submitted and gain Government approval prior to their use in construction.

C Government approval of the submissions for parts and materials must be provided prior to the contractor using these parts and materials on the project.

D Government approval of any design change or variation is required before construction can begin on the work included in that design change or variation.

--------------------------------- End of Section 01 30 00 ---------------------------------

SECTION 01 33 00 – SUBMITTAL PROCEDURES

This specification identifies the required procedures for contractor submissions to the government and the items required to be submitted.

PART I - GENERAL

I-01 SUBMITTAL GUIDANCE

A The contractor shall provide required project information as submittals to the COR for review and approval.

B The prime contractor is responsible for the quality and accuracy of all submittals, including those generated by their subcontractors.

C Submittal Register

1. The contractor shall provide a project submittal register, which will include a list of planned and anticipated submittals for the life of the project.

2. For a resubmission of a submittal, add alphabetic suffix on submittal description, for example, submittal 18 would become 18A, to indicate resubmission.

D When submittals are provided by a subcontractor, the prime contractor is to prepare, review, and stamp with Contractor's approval all subcontractor submittals prior to submitting for Government approval.

E Transmittals

1. Provide submittals with a transmittal coversheet, as coordinated with the COR and standard for the project.

(a) Provide a title sheet with each submittal.

(b) Information on the title sheet shall uniquely identify the item being submitted.

(c) Include the submittal number and description as provided in the project submittal register.

(d) List the contents of the submittal.

2. Each transmittal shall include the following information:

(a) Project title and location.

(b) Contract number.

(c) Date of the submittal and revisions.

(d) Name, address, and telephone number of contractor, supplier, manufacturer, and any subcontractor associated with the submittal.

(e) Section number of the specification by which submittal is required.

F Submittal Formats

1. Provide submittals on ANSI A (8 ½ by 11 inches) paper as the standard for most documents.

2. Provide full-size shop drawings on ANSI D (22 by 34 inches) and half-size shop drawings on ANSI B (11 by 17 inches), unless otherwise coordinated with the COR for specific submittals.

3. Prepare shop drawings to accurate size, with scale indicated, unless other form is needed. Drawings must be of sufficient quality suitable for reproduction.

G Submittal Files

1. Files submitted for review may be provided as PDFs.

2. The source files for all submitted documents shall also be provided in their native format, such as AutoCAD, MS Word, and MS Excel.

H Submittal Quantities

1. Electronic Submittals – Where practicable and in coordination with the COR, submittals may be transmitted electronically, in lieu of hard copies, using a distribution list coordinated with the COR.

2. Hard Copy Submittals – When electronic submittal is impracticable, provide three (3) copies of the submittal items for review and approval by the COR.

I In advance of being used or implemented on this project, the product data for any equipment, parts, or materials must be submitted and approved by the COR.

J Thoroughly review each Division and Section of this PWS to identify all required submittals for this project.

I-02 PROJECT SCHEDULE

A A project schedule is a required submittal for each Task Order and shall be updated monthly if implementation deviates from original schedule.

B The contractor shall provide a schedule of project activities for the entire period of performance as coordinated with the COR.

C The project schedule shall show the definable features of work and shall include items such as site visits, project milestones, submittals, Government review periods, material/equipment deliveries, system and equipment outages, inspections, testing, startups, demonstrations, placements in service, and closeout activities, as applicable.

D No onsite activities shall be performed during a timeframe that, in the opinion of the COR, would negatively impact NOAA daily operations.

E The project schedule shall be comprehensive. The level of detail shall be determined by the COR and shall be suitable for coordinating project activities and deliverables with the site.

F Provide the project schedule as a Gantt Chart using a project management software package. Deliver the schedule as a PDF file and in the native file format for the chosen software.

I-03 LABOR SUBMITTALS

A The Contractor shall submit copies of the appropriate licenses and certifications to demonstrate personnel proposed to perform any type of service that requires minimum professional qualifications in accordance with building codes or other applicable professional standards are fully qualified to perform these services.

I-04 WARRANTIES

A The Contractor shall warrant that all products and services provided under this contract shall be free from defects in manufacture, materials, and workmanship for at least one (1) year from the date of Government acceptance of the completed project.

B The Contractor’s warranty shall also include coverage of all products and services provided by their subcontractors, consultants, or other entities used by the contractor to complete this project.

C After installation of products and materials, the contractor shall submit all documentation to support the manufacturer’s warranty in accordance with the manufacturer’s warranty requirements, and apply for said warranty on behalf of the Government.

D Manufacturer warranties shall be provided at no additional cost to the Government.

E Provide an index of all warranties, including the make, model, and serial number of items covered, start and stop date of the warranty coverage, warrantor’s contact information, and any other related information as applicable.

F Provide copies of the contractors’ and manufacturers’ warranties and associated registration information.

G If the manufacturer of any products or materials provided by the contractor offers a longer warranty, the contractor shall maintain current status with the warranting manufacturer, including all training requirements, for the duration of the contract.

H During the warranty period, the Contractor shall correct any defective products or workmanship provided under this contract within one week of being notified of an issue by the Government, at no cost to the Government.

I-05 CONSTRUCTION SUBMITTALS

A Construction submittals shall be indicated on the project submittal register.

B Preconstruction Submittals

1. Certificates of insurance.

2. Surety bonds.

3. List of proposed subcontractors.

4. List of proposed products.

5. Construction progress schedule.

6. Construction submittal register.

7. Quality Control Plan.

8. Health and Safety Plan. Refer to EM 385-1-1 Safety and Health Requirements, released by the USACE.

9. Environmental Protection Plan (EPP).

C Product Data

1. Provide the product data for any equipment, materials, or systems selected for incorporation into the final work.

2. Provide catalog cuts, illustrations, schedules, diagrams, performance charts, manufacturer’s instructions, factory test reports, certificates of industry compliance, and brochures illustrating size, physical appearance, and other characteristics of materials or equipment for some portion of the work.

3. Collect required data submittals for each specific material, product, unit of work, or system into a single submittal and marked for choices, options, and portions applicable to the submittal. Mark each copy of the product data identically. Partial submittals won’t be accepted unless coordinated with the COR and forecasted in the submittal register.

4. Indicate each product being submitted and identify the specification section number and the paragraph number to which it pertains. Include the manufacturer's name, trade name, place of manufacture, and catalog model or number on product data.

5. Submit manufacturer's instructions prior to installation.

6. Provide samples of warranty language.

7. When necessary product data does not exist, provide supplemental material prepared for the project to satisfy submittal requirements for the missing product data. Identify this material as developed specifically for project.

8. Where equipment or materials are specified to conform to industry and technical society reference standards of the organizations, submit proof of such compliance.

Technical societies include, for example, the American National Standards Institute (ANSI), ASTM International (ASTM), National Electrical Manufacturer's Association (NEMA), Underwriters Laboratories (UL), and Association of Edison Illuminating Companies (AEIC).

9. Present product data and material submittals for each specification section as a complete bound volume. Include table of contents, listing page and catalog item numbers for product data.

10. The Contractor identified products, materials, systems, and equipment that are submitted to the Government and accepted by the COR must be used to construct the project.

D Look Ahead Schedule

1. This schedule enhances daily coordination and must include sufficient detail to alert

NOAA to any possible disruptions or other negative impacts to NOAA daily operations.

2. The Contractor shall provide a 4-week schedule of project activities indicating the present week and next 3 weeks.

3. The look ahead schedule shall be provided to the COR by Thursday of the present week to support coordination for the next week.

E Daily Reports

1. The Contractor shall provide a report at the end of each day documenting the work performed, personnel and equipment on site, deliveries received, coordination issues, environmental conditions, and any other industry standard items pertinent to this project.

F Manufacturer's Instructions

1. Preprinted material describing installation of a product, system, or material.

2. Includes special notices and Safety Data Sheets (formerly called Material Safety

Data Sheets or MSDS) concerning impedances, hazards, and safety precautions.

G Test Reports

1. Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accord with specified requirements. Testing must have been within three (3) years of date of award of the Task Order.

2. Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work or prototype prepared for the project before shipment to job site.

3. Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

4. Investigation reports.

5. Daily checklists.

6. Final acceptance and operational test procedures and results.

H Certificates

1. Statements signed by responsible officials of manufacturer of product, system or material attesting that product, system or material meets specification requirements.

Must be dated after award of project contract and clearly name the project.

2. Document required of Contractor, or of a supplier, installer or subcontractor through Contractor, the purpose of which is to improve quality of orderly progression of a portion of the work by documenting procedures, acceptability of methods, or personnel qualifications.

I Closeout Submittals

1. The contractor shall provide all documentation to record compliance with technical and administrative requirements.

--------------------------------- End of Section 01 33 00 ---------------------------------

SECTION 01 35 26 – GOVERNMENT SAFETY REQUIREMENTS

PART I - GENERAL

I-01 SAFETY & ACCIDENT PREVENTION

A The Contractor shall provide and maintain safe work environments and procedures that are in line with their developed and approved Safety and Health Plan; the plan and procedures shall:

1. Safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to the Contractor operations and activities;

2. Avoid interruptions of Government operations and delays in project completion dates; and

3. Control costs in the performance of this contract.

B For these purposes, the Contractor shall:

1. Abide by applicable OSHA regulations and standards.

2. Provide appropriate safety barricades, signs, and signal lights to protect all personnel;

3. Comply with the standards issued by the Secretary of Labor at 29 CFR Part1926 and

29 CFR Part1910; and

4. Ensure that any additional measures, the COR determines to be reasonably necessary for the purposes are taken.

C Noncompliance Process

1. Whenever the COR becomes aware of any noncompliance with these requirements or any condition which poses a serious or imminent danger to the health or safety of the public or Government personnel, the COR shall notify the Contractor orally, with written confirmation, and request immediate initiation of corrective action.

2. This notice, when delivered to the Contractor or the Contractor’s representative at the work site, shall be deemed sufficient notice of the noncompliance and that corrective action is required.

3. After receiving the notice, the Contractor shall immediately take corrective action.

4. If the Contractor fails or refuses to promptly take corrective action, the Contracting

Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken.

5. The Contractor shall not be entitled to any equitable adjustment of the contract price or extension of the performance schedule on any stop work order issued under this clause.

D The Contractor shall include these requirements in any subcontracts associated with work on this project.

--------------------------------- End of Section 01 35 26 ---------------------------------

SECTION 01 45 00 –QUALITY CONTROL

PART I - GENERAL

I-01 SUPERINTENDENT

A The Contractor must have a Superintendent fluent in English on the job site during all work activities and performances.

B The Superintendent must have a minimum of 5 years of experience as a Superintendent on previous projects of similar size and complexity.

C The Contractor shall provide a Superintendent’s resume for the proposed on-site Project Superintendent describing their professional experience with references and qualifications to the COR for approval. The COR reserves the right to interview the proposed on-site Project Superintendent at any time in order to verify the submitted qualifications.

I-02 SITE SUPERVISOR OR QUALITY CONTROL OFFICER

A The Contractor shall designate an experienced person to serve as the Site Supervisor and Quality Control Officer. The designates person shall be capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, or dangerous to employees, and who has authority to take prompt corrective measures to eliminate them. The Site Supervisor may also serve as the Contractor’s Site Safety and Health Officer.

B The Contractor's Site Supervisor shall closely monitor and supervise all services performed to ensure activities are accomplished safely, on time, and in full compliance with the project's requirements.

C The Site Supervisor shall coordinate with the COR to gain access to the work area and perform the work required by the project's scope.

D The Site Supervisor shall lead and document any project walkthroughs as identified in this scope and as coordinated with the COR.

I-03 CONSTRUCTION QUALITY CONTROL

A Contractor Reviewing, Certifying, Approving Authority

1. The QC organization is responsible for reviewing and certifying that submittals fully comply with the contract requirements.

2. For each construction submittal package, indicate approval of the submission on the accompanying transmittal coversheet and in the submittal register

B Constraints

1. Submittals must be complete for each definable feature of work; submit components of definable feature interrelated as a system at the same time.

2. Approval of a separate material, product, or component does not imply approval of assembly in which item functions.

3. Ensure no work is started until all submittals for that work have been "approved" or

"approved as noted” by the Government.

I-04 GOVERNMENT APPROVAL DEFINED

A Submittals marked "approved" by the Government indicate a quality assurance (QA) review has been performed.

B Government review or approval of any portion of the submittal does not relieve the

Contractor from the responsibility of meeting the contract requirements or for any error that may exist.

C The Contractor is responsible for ensuring information contained within each submittal accurately conforms with the requirements of the contract documents.

D Government review or approval of a submittal is not to be construed as a complete check.

I-05 FINAL ACCEPTANCE

A The Government’s acceptance of the Contractor’s work for each Task Order issued under this IDIQ contract shall be contingent upon a final Government inspection and acceptance of the completed work. Once the contractor notifies the COR that all work under an issued Task Order is complete and that it is ready to schedule the demonstration and inspection.

B Once notified of the readiness by the Contractor, the Government shall have 15 working days to schedule the date for the demonstration / inspection and the Government will best efforts to schedule the actual demonstration / inspection within 15 working days of being notified that the Contractor has completed all the work under the Task Order.

C If, during the inspection / demonstration, the Government determines that any completed work is unacceptable or incomplete, the Contractor shall develop and provide a punch list of outstanding tasks and a projected date for completing the tasks.

D Another inspection / demonstration shall be coordinated and conducted for acceptance as for final acceptance, the Contractor shall successfully demonstrate improved condition and function of repaired asset, equipment or system in the presence of Government’s representative.

E The successful inspection / demonstration and the COR’s receipt of all required deliverables specified in that Task Order (including the as-built documentation), will constitute Government acceptance of the work performed under that Task Order.

--------------------------------- End of Section 01 45 00 ---------------------------------

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