PWS Watervliet Arsenal CO2 Fire Suppression Systems NFPA Inspections and Required Repairs.docx

PERFORMANCE WORK STATEMENT

FOR

Inspection/Testing of Fire Suppression Systems

AT

Watervliet Arsenal

1. General:

1.1:Description:

This Performance Work Statement (PWS) defines the tasks for the following required services contract for fixed fire suppression system inspections and repairs for one (1) base year, and two option years at Watervliet Arsenal, 1 Buffington Street, Watervliet, NY, 12189. Any work performed shall be subject to approval from the Watervliet Arsenal Firehouse. In summary, the required services include:

A. Bi-Annual Inspection/testing of fixed fire suppression systems on machines, and in various areas required per applicable NFPA codes. These are generally CO2 or equivalent “clean agent” systems (See Section 2.1).

B. Repairs to address deficiencies from previous NFPA inspection reports. (See Section 2.3) C. Updates/retrofits required to bring all machine tools at the Arsenal into compliance with NFPA and DOT codes, as well as updates (installation of discharge pressure switches, etc.) to enable machine tools to be connected to the Arsenal’s Simplex Truesight® Workstation at the Firehouse (See section 2.3).

D. Contractor shall work with SimplexGrinnell as required in order to facilitate connection to the Simplex modules/main panel as described in item C.

1.2:Hours of Operation.

1.2.1: Normal duty hours are 7:00 AM through 4:00 PM, Monday through Thursday, and 7:00 AM through 3:00 PM on select Fridays (the arsenal is closed every-other Friday). Federal holidays are non-work days. If a federal holiday falls on a Saturday or Sunday, the preceding Friday or following Monday is a work holiday.

1.3: General Requirements.

The contractor shall perform all work in strict conformance with Watervliet Arsenal Instructions for Contractors (WAIC). The contractor shall read and understand this document prior to submitting a proposal. The WAIC is publically available at:

http://www.wva.army.mil/Documents/Contracting/WAIC.pdf 1.3.1: The contractor shall supply all tools, materials, supplies, equipment, labor, temporary utilities and supervision necessary for the complete execution of the requirements within the contract documents and requirements of this PWS.

1.3.2: The contractor shall, prior to submitting a proposal, review (i) all contract documents, and (ii) the project work site, and shall provide written notice to Contracting Specialist detailing any discrepancies that are found between the contract documents and the project work site.

1.3.3: The contractor shall notify the Contracting Specialist a minimum of two (2) business days before the contractor starts work. The contractor shall notify the COR a minimum of seven (7) business days before the shut-down of a utility or building service.

1.3.4: The contactor shall clean all work areas, at the end of each work day, to remove all tools, equipment, debris, materials, and all waste from the work site.

2. Tasks:

2.1: NFPA Required Inspections, Description/Reporting/Deficiencies/Ad-Hoc Repairs:

2.1.1: Contractor shall conduct a function test of all components (valves, nozzles, tamper switches, discharge switches, alarms and manual activation systems, cylinder weights, hoses) of the system to ensure proper function for an actual discharge as per NFPA requirements bi-annually on the fire suppression systems specified in section 2.2.

Two inspections are required per NFPA code: one in January time frame and a second inspection in September time frame. Exact dates for inspections are to be mutually agreed upon by the requiring Activity Representative and the contractor.

*NFPA 12- Chapters 4 and 5 of Carbon Dioxide Extinguishing systems *NFPA 17- Chapter 11 of Dry Chemical Extinguishing system *NFPA 72- National Fire Alarm Code 2.1.2: Bi-Annual NFPA Inspection reports: Contractor shall provide an electronic copy to the process owner/POC of bi-annual inspection reports (in Adobe PDF or similar tamper resistant format) via email for electronic storage within the Arsenal’s electronic maintenance system, IAW CDRL 001.

2.1.3: Deficiencies: Any system that did not pass inspection: The Requiring Activity Representative will be notified as soon as possible in writing IAW CDRL 002. The contractor will provide a solution for evaluation within 24 hours, in an effort to repair the system back to operational state. Contractor shall provide separate written quote for evaluation to the requiring activity representative for any parts found to be not operational IAW CDRL 003.

2.1.4: Ad-Hoc Repairs: An additional dollar amount not including the price of inspections will be determined at time of award and will be used for general ad-hoc repairs such as:

-Hydro testing nozzle replacements -Hydro testing bottles -Detection/notification sensors -Pull station parts -Hose replacement

Any work or parts needed to repair the system back to operational state will be brought to the attention of the Requiring Activity Representative in writing; and worked on after evaluation and approval from the contracting office; within the limitations of the funds set aside for general repairs.

2.1.5: Hydrostatic Testing: Contractor shall compile a record of the current hydrostatic test (HST) dates, frequency of required HST and date of next HST test due for each component of each system requiring such test and a written copy will be issued to the owner for record purposes, IAW CDRL 004.

2.1.6: Additional Machines: IMPORTANT: Any additional machines that are installed during the course of the contract needing inspections due to the Watervliet Arsenal’s current modernization efforts will be reviewed annually, quotations will be provided by the contractor and incorporated via modification at time of exercise of option, if acceptable to the requiring activity.

2.2: Specific Systems to be Inspected:

2.2.1: Building Areas: Areas equipped with fire suppression systems: The contractor shall inspect and test the CO2 SYSTEMS in the following buildings per the applicable NFPA requirements:

‐ 35 Heat Treat Area ‐ 35 Minor Plating Area ‐ 135 Rotary Forge

- 110 Paint/Chemical Storage Area

2.2.2: Machine Tools: The CO2 /Dry Chemical Fire Suppression systems on the following 8 machine tools shall also be inspected and tested per the applicable NFPA requirements:

Building 25: WV12818, WV12819, WV12858 (Star Lathes) Building 25-2: WV12920, WV12941, WV12779 (Tool and Cutter Grinders) Building 35: WV12810 (Ekin Broach Grinder), WV12951 (Corvus Broach Grinder).

2.2.3: Inspection Schedule: IAW CDRL 009, the contractor shall provide a schedule of the bi-annual inspections for each system within fifteen (15) days after the contract has been awarded for the first year, and each option year thereafter as applicable to the requiring activity representative.

2.3: Additional required repairs:

2.3.1: Building 35, Heat Treat Area Quench Tank-Replace defective discharge pressure switch 2.3.2: Building 135, Rotary Forge-Replace Broken CO2 discharge nozzles, add in NFPA 12 required signage for CO2 for activation stations/Carbon Dioxide.

2.3.3: Building 25, WV12779 (Holroyd Broach Grinder)-Perform a full replacement and conversion from current European designed 230 Volts AC Kidde® system to an NFPA compliant 120 Volts AC CO2 system. WVA representative will provide drawings/schematics of machine as required.

a. Replace Argonite tank/hoses with equivalent DOT compliant tank(s)

b. Replace control panel as required in order to make system testable,

c. Assist SimplexGrinnell to tie in IM module to main Firehouse Panel

d. Current configuration is:.1-89.6 kg Argonite tank, 230 volts, with protection volume inside machine of approximately 500-700 cubic feet.

e. Documentation of system test instructions, and applicable procedures shall be provided by the contractor IAW CDRL 005 to the requiring activity representative for electronic storage.

f. The contractor shall provide an Operation and Maintenance Manual for the new fire suppression system to the requiring activity representative IAW CDRL 006.

2.3.4: Building 35-1, WV12810, Ekin Broach Grinder- This machine tool has a CO2 Fire Suppression system which is currently functional. However, it lacks a written procedure to perform functional tests of the system which is written in the English language. This system utilizes Ultraviolet Infrared Flame Detector(s), has 2-10 kg CO2 tanks, and has a protection volume of approximately 500-700 cubic feet.

The contractor shall provide, in their solicitation, a line item for one of the following two alternatives as a solution to facilitate NFPA compliant testing, and connection to the Arsenal’s fire suppression network for this machine tool.

a. Develop and document, in the English language, a written test procedure for the current Kraft and Bauer System which will provide written instructions/procedures which will enable any qualified NYS Fire Protection Inspector to inspect the system bi-annually according to NFPA 12 requirements. If this alternative is selected, the vendor shall provide an electronic copy of the written test procedure to the requiring activity representative IAW CDRL 007. This alternative is preferred over replacing the system as the system has been specifically designed by the Original Equipment Manufacturer and would avoid the need to reverse-engineer the currently installed system on the machine tool which utilizes Ultraviolet Infrared sensors for flame detection. Contractor would be required to contact OEM (Kraft and Bauer) for specific information regarding instructions for testing the system. If the contractor determines option (a) is the more feasible alternative for technical and safety reasons, the contractor shall install a discharge pressure switch on the current system and adjust quote accordingly.

b. In the event that the system cannot be tested, perform a full replacement of the CO2 system with a compatible domestic system which is readily testable by any qualified NYS Fire Protection Inspector. The replacement system’s control panel shall provide means for connection to the Arsenal’s fire suppression system via an addressable IM module to be installed by SimplexGrinnell. Documentation for testing this system shall be provided to the requiring activity representative IAW CDRL 005. Manufacturer’s operation and maintenance manual shall be provided to the requiring activity representative IAW CDRL 006.

2.3.5: For any newly installed systems, the contractor shall provide, upon completion of the installation, an initial certification and test report stating that the system functions in compliance with the manufacturer’s specifications and test parameters, IAW CDRL 008.

2.3.6: Install discharge pressure switches to facilitate interface with SimplexGrinnell Fire Suppression System network via addressable modules (modules to be installed by Simplex Grinnell at a later date).

Assist SimplexGrinnell to tie in the following machine tools to main firehouse panel at the point of connection to the addressable modules. SimplexGrinnell will install addressable IM modules at a later date once all machines have the required discharge pressure switches installed:

a. WV12818, Building 25-1, Star Lathe-Install Discharge Pressure Switch required on Firetrace system, tie in IM module with SimplexGrinnell.

b. WV12819, Building 25-1, Star Lathe-Install Discharge Pressure Switch required on Firetrace system, tie in IM module with SimplexGrinnell.

c. WV12858, Building 25-1, Star Lathe-Install Discharge Pressure Switch required on Firetrace system, tie in IM module with SimplexGrinnell.

2.3.7: Machines requiring contractor to assist SimplexGrinnell:

d. WV12920, Building 25-2, Walter Tool & Cutter Grinder-tie in IM module with SimplexGrinnell

e. WV12941, Building 25-2, Walter Tool & Cutter Grinder-tie in IM module with SimplexGrinnell

f. Corvus Broach Grinder, Building 35-1: -tie in IM module with SimplexGrinnell

Contract Data List Requirements:

DD FORM 1423-E, APR 00 PAGE 1 OF 1

CONTRACT DATA REQUIREMENTS LIST Form Approval OMB No. 0704-0188 Public reporting burden for this collection of information is estimated to average 440 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302, and to the Office of Management and Budget, Paperwork Reduction Project (0704-0188), Washington, DC 20503. Please DO NOT RETURN your form to either these addresses. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

1. DATA ITEM NO......: A001

2. TITLE OF DATA ITEM: Record of NFPA Bi-Annual Inspection

3. SUBTITLE..........: N/A

4. AUTHORITY.........: See Contractor Format

5. CONTRACT REFERENCE: TBD

6. REQUIRING OFFICE..: Watervliet Arsenal

7. DD250 REQ.........: NO

8. APP CODE..........: N/A

9. DIST. STMT. REQD..: A

10. FREQUENCY.........: ONE/R

11. AS OF DATE........: No later than five (5) working days after inspection or maintenance work/repairs on a fire suppression system is completed.

12. DATE OF FIRST SUB.: No later than five (5) working days after inspection or maintenance work/repairs on the first fire suppression system is completed.

13. DATE OF SUBS. SUB.: ASREQ

14. DISTRIBUTION

A. ADDRESSEES: alexander.m.gardner2.civ@army.mil

B. COPIES:

15. TOTAL COPIES: 1

16. REMARKS: Inclusive of the requirements in section 2.1.2, Bi-Annual NFPA Inspection reports, contractor shall provide inspection reports electronically via email in PDF format for electronic storage.

17. PRICE GROUP:

18. ESTIMATED TOTAL PRICE:

G. PREPARED BY: Alexander M. Gardner

I. APPROVED BY:

H. DATE: 8 November 2022 J. DATE: 8 November 2022

1. DATA ITEM NO......: A002

2. TITLE OF DATA ITEM: Written Notification of Deficiencies from NFPA Inspections

3. SUBTITLE..........: N/A

4. AUTHORITY.........: See Contractor Format

5. CONTRACT REFERENCE: TBD

6. REQUIRING OFFICE..: Watervliet Arsenal

7. DD250 REQ.........: NO

8. APP CODE..........: N/A

9. DIST. STMT. REQD..: A

10. FREQUENCY.........: ONE/R

11. AS OF DATE........: Contract Award Date

12. DATE OF FIRST SUB.: ASREQ

13. DATE OF SUBS. SUB.: ASREQ

14. DISTRIBUTION

A. ADDRESSEES: alexander.m.gardner2.civ@army.mil

B. COPIES:

DRAFTS FINAL

Reg. Repro.

15. TOTAL COPIES: 1

16. REMARKS: Inclusive of the requirements in section 2.1.3, Deficiencies, contractor shall notify the requiring activity representative as soon as possible in writing (electronically via email) of any deficiencies found during the scheduled bi-annual NFPA inspections.

17. PRICE GROUP:

18. ESTIMATED TOTAL PRICE:

G. PREPARED BY: Alexander M. Gardner

I. APPROVED BY:

H. DATE: 8 November 2022 J. DATE: 8 November 2022

1. DATA ITEM NO......: A003

2. TITLE OF DATA ITEM: Repair Estimate

3. SUBTITLE..........: N/A

4. AUTHORITY.........: See Contractor Format

5. CONTRACT REFERENCE: TBD

6. REQUIRING OFFICE..: Watervliet Arsenal

7. DD250 REQ.........: NO

8. APP CODE..........: N/A

9. DIST. STMT. REQD..: A

10. FREQUENCY.........: ONE/R

11. AS OF DATE........: Contract Award Date

12. DATE OF FIRST SUB.: ASREQ

13. DATE OF SUBS. SUB.: ASREQ

14. DISTRIBUTION

A. ADDRESSEES: alexander.m.gardner2.civ@army.mil

B. COPIES:

DRAFTS FINAL

Reg. Repro.

15. TOTAL COPIES: 1

16. REMARKS: Inclusive of the requirements in section 2.1.3, Deficiencies, contractor shall provide within 24 hours, a separate written quote for evaluation to the requiring activity representative for any parts found to be not operational. Email format is acceptable.

17. PRICE GROUP:

18. ESTIMATED TOTAL PRICE:

G. PREPARED BY: Alexander M. Gardner

I. APPROVED BY:

H. DATE: 8 November 2022 J. DATE: 8 November 2022

1. DATA ITEM NO......: A004

2. TITLE OF DATA ITEM: Record of Hydrostatic Test Inspections

3. SUBTITLE..........: N/A

4. AUTHORITY.........: See Contractor Format

5. CONTRACT REFERENCE: TBD

6. REQUIRING OFFICE..: Watervliet Arsenal

7. DD250 REQ.........: NO

8. APP CODE..........: N/A

9. DIST. STMT. REQD..: A

10. FREQUENCY.........: ONE/R

11. AS OF DATE........: Contract Award Date

12. DATE OF FIRST SUB.: No later than ninety (90) working days after contract award date.

13. DATE OF SUBS. SUB.: ASREQ

14. DISTRIBUTION

A. ADDRESSEES: alexander.m.gardner2.civ@army.mil

B. COPIES:

15. TOTAL COPIES: 1

16. REMARKS: Inclusive of the requirements in section 2.1.5, Hydrostatic Testing, contractor shall provide historical record of all hydrostatic test dates in PDF format for electronic storage via email to the requiring activity representative no later than 90 working days after the contract award date.

17. PRICE GROUP:

18. ESTIMATED TOTAL PRICE:

G. PREPARED BY: Alexander M. Gardner

I. APPROVED BY:

H. DATE: 8 November 2022 J. DATE: 8 November 2022

1. DATA ITEM NO......: A005

2. TITLE OF DATA ITEM: Instructions for Functional Testing of Fire Suppression Systems

3. SUBTITLE..........: N/A

4. AUTHORITY.........: See Contractor Format

5. CONTRACT REFERENCE: TBD

6. REQUIRING OFFICE..: Watervliet Arsenal

7. DD250 REQ.........: NO

8. APP CODE..........: N/A

9. DIST. STMT. REQD..: A

10. FREQUENCY.........: ONE/R

11. AS OF DATE........: Contract Award Date

12. DATE OF FIRST SUB.: No later than fourteen (14) working days after installation of new system

13. DATE OF SUBS. SUB.: ASREQ

14. DISTRIBUTION

A. ADDRESSEES: alexander.m.gardner2.civ@army.mil

B. COPIES:

15. TOTAL COPIES: 1

16. REMARKS: Inclusive of the requirements in section 2.3.3, and 2.3.4, contractor shall provide written instructions of fire suppression system test procedures via email to the requiring activity representative no later than 14 working days after the installation of a new fire suppression system.

17. PRICE GROUP:

18. ESTIMATED TOTAL PRICE:

G. PREPARED BY: Alexander M. Gardner

I. APPROVED BY:

H. DATE: 8 November 2022 J. DATE: 8 November 2022

1. DATA ITEM NO......: A006

2. TITLE OF DATA ITEM: Operation and Maintenance Manuals of Fire Suppression Systems

3. SUBTITLE..........: N/A

4. AUTHORITY.........: See Contractor Format

5. CONTRACT REFERENCE: TBD

6. REQUIRING OFFICE..: Watervliet Arsenal

7. DD250 REQ.........: NO

8. APP CODE..........: N/A

9. DIST. STMT. REQD..: A

10. FREQUENCY.........: ONE/R

11. AS OF DATE........: Contract Award Date

12. DATE OF FIRST SUB.: No later than fourteen (14) working days after installation of new system

13. DATE OF SUBS. SUB.: ASREQ

14. DISTRIBUTION

A. ADDRESSEES: alexander.m.gardner2.civ@army.mil

B. COPIES:

15. TOTAL COPIES: 1

16. REMARKS: Inclusive of the requirements in section 2.3.3, and 2.3.4, contractor shall provide Operation and Maintenance Manuals for any newly installed fire suppression systems in electronic format via email to the requiring activity representative no later than 14 working days after the installation of a new fire suppression system.

17. PRICE GROUP:

18. ESTIMATED TOTAL PRICE:

G. PREPARED BY: Alexander M. Gardner

I. APPROVED BY:

H. DATE: 8 November 2022 J. DATE: 8 November 2022

1. DATA ITEM NO......: A007

2. TITLE OF DATA ITEM: Instructions for Functional Testing of Kraft and Bauer Fire Suppression System, Ekin Broach Grinder

3. SUBTITLE..........: N/A

4. AUTHORITY.........: See Contractor Format

5. CONTRACT REFERENCE: TBD

6. REQUIRING OFFICE..: Watervliet Arsenal

7. DD250 REQ.........: NO

8. APP CODE..........: N/A

9. DIST. STMT. REQD..: A

10. FREQUENCY.........: ONE/R

11. AS OF DATE........: Contract Award Date

12. DATE OF FIRST SUB.: No later than 14 days after first successful function test of the system

13. DATE OF SUBS. SUB.: ASREQ

14. DISTRIBUTION

A. ADDRESSEES: alexander.m.gardner2.civ@army.mil

B. COPIES:

15. TOTAL COPIES: 1

16. REMARKS: Inclusive of the requirements in section 2.3.4 (a), contractor shall provide written test procedure for currently installed Kraft and Bauer Fire Suppression System on Ekin Broach Grinder in electronic format via email to the requiring activity representative no later than 14 working days after the first successful function test of the system.

17. PRICE GROUP:

18. ESTIMATED TOTAL PRICE:

G. PREPARED BY: Alexander M. Gardner

I. APPROVED BY:

H. DATE: 8 November 2022 J. DATE: 8 November 2022

1. DATA ITEM NO......: A008

2. TITLE OF DATA ITEM: Certification and Test Report

3. SUBTITLE..........: N/A

4. AUTHORITY.........: See Contractor Format

5. CONTRACT REFERENCE: TBD

6. REQUIRING OFFICE..: Watervliet Arsenal

7. DD250 REQ.........: NO

8. APP CODE..........: N/A

9. DIST. STMT. REQD..: A

10. FREQUENCY.........: ONE/R

11. AS OF DATE........: Contract Award Date

12. DATE OF FIRST SUB.: No later than 14 days after first successful function test of the system

13. DATE OF SUBS. SUB.: ASREQ

14. DISTRIBUTION

A. ADDRESSEES: alexander.m.gardner2.civ@army.mil

B. COPIES:

15. TOTAL COPIES: 1

16. REMARKS: Inclusive of the requirements in section 2.3.5, contractor shall provide written certification test reports of any newly installed fire suppression systems in electronic format via email to the requiring activity representative no later than 14 working days after the first successful function test of the system.

17. PRICE GROUP:

18. ESTIMATED TOTAL PRICE:

G. PREPARED BY: Alexander M. Gardner

I. APPROVED BY:

H. DATE: 8 November 2022 J. DATE: 8 November 2022

1. DATA ITEM NO......: A009

2. TITLE OF DATA ITEM: Inspection Schedule

3. SUBTITLE..........: N/A

4. AUTHORITY.........: See Contractor Format

5. CONTRACT REFERENCE: TBD

6. REQUIRING OFFICE..: Watervliet Arsenal

7. DD250 REQ.........: NO

8. APP CODE..........: N/A

9. DIST. STMT. REQD..: A

10. FREQUENCY.........: ONE/R

11. AS OF DATE........: Contract Award Date

12. DATE OF FIRST SUB.: No later than 15 days after contract award date

13. DATE OF SUBS. SUB.: ASREQ

14. DISTRIBUTION

A. ADDRESSEES: alexander.m.gardner2.civ@army.mil

B. COPIES:

15. TOTAL COPIES: 1

16. REMARKS: Inclusive of the requirements in section 2.2.3, Inspection Schedule, contractor shall provide a schedule of the dates when each system shall be inspected.

17. PRICE GROUP:

18. ESTIMATED TOTAL PRICE:

G. PREPARED BY: Alexander M. Gardner

I. APPROVED BY:

H. DATE: 8 November 2022 J. DATE: 8 November 2022

UNCLASSIFIED