PWS - Water Testing .doc

Performance Work Statement

Perform Industrial Water Testing

1.0 INTRODUCTION

1.1 The government requires the performance of Industrial Water Testing at multiple locations in support of the Bruce W. Carter Miami Veteran Affairs Medical Center, Engineering Service. Monthly Testing will be provided to SPS testing for Broward, Miami VA SPS Trailer and 7th floor and Quarterly Dental testing in Broward and Miami VA Medical center. This Service contract is for 1 Year, plus 4 Option Years and include following testing: Legionella, Temperature (hot and cold), PH Testing, Free Monochloramine and total Monochloramine.

2.0 DESCRIPTION/SCOPE/OBJECTIVE

2.1 The contractor shall provide all labor, equipment, tools, materials, supervision and all other items and services necessary to perform the work as defined in this Performance Work Statement (PWS).

3.0 APPLICABLE DOCUMENTS

3.1 The following laws, regulations, policies, and procedures in effect on date of contract issuance and all subsequent changes or updates may apply.

ANSI/AIHA Z9.5–2012 - Laboratory Ventilation

3.2 Glossary - Acronyms used in this PWS are listed below for reference:

CO

Contracting Officer

COR

Contracting Officer’s Representative

FAR

Federal Acquisition Regulation

QASP

Quality Assurance Surveillance Plan

NFPA

National Fire Protection Association

ASHRAE American Society of Heating, Refrigerating and Air Conditioning Engineers

4.0 PERFORMANCE REQUIREMENTS

4.1 The contractor shall perform industrial water testing on all industrial water systems with potential to produce legionella in accordance with all federal, state, local or any other governing body – policy procedure, legal or otherwise doctrine for the proper intended performance of the equipment.

4.2 The contractor shall perform the following testing quarterly: Legionella, Temperature (hot and cold), PH Testing, Free Monochloramine and total Monochloramine.

4.3 The contractor shall perform the testing for sixty (64) sites in the following locations, CLC building (20), Fisher house (20), Main building (20), Facility plant (3) and main water tower (1).

4.4 The government will provide personnel to escort the contractor to all the listed sites to perform their testing.

4.5 The contractor shall conduct dental water testing quarterly for Miami and Broward clinic.

4.6 The contractor shall perform Monthly SPS testing for Broward, Miami VA Trailer and 7th floor.

4.6.1 Monthly samples for SPS Temporary trailer locations:

1.Post Softener/Pre-RO system (City water)

2.Post Storage tank (Loop Supply)

3.Loop return

4.Sterilizer condensate

5.Sink A Critical water

6.Sink B Critical water

7.Sink A Utility Water

8.Sink B Utility Water

4.5.2 Sampling Technique: Contractor shall allow the water to run for at least 2 minutes before a sample is aseptically collected in a sterile endotoxin free container and sealed specimen bag. Contractor shall wear gloves prior to sampling. The sampler should treat the sample taps with a general disinfectant (Alcohol swabs) prior to pulling samples. Prior to sampling, the surfaces (E.G., valves and hoses) should be disinfected both externally and internally. Sample taps should be completely dry prior to collecting samples to reduce microbial contamination. Aseptic technique should be used for water collection. A sample size of 100-300mL is required with the container filled to the rim.

4.7 The Contractor shall furnish sufficient technical, supervisory and administrative personnel to ensure the expeditious accomplishment of the work as specified in this Performance Work Statement (PWS).

4.8 All work performed shall be fully documented by the Contractor. The Contractor shall apply environmentally friendly technology and practices as much as feasible, including recycling/reclamation of the devices removed.

5.0 PERFORMANCE LOCATION AND HOURS

5.1 Primary place of performance is the Bruce W. Carter Miami Veterans Affairs Medical Center, 1201 NW 16th Street, Miami, FL, 33125. Government normal duty hours are from 0730 – 1630, Monday through Friday, excluding Federal holidays. Contractor access will be provided during this time.

5.2 All work shall be coordinated with the government at the convenience of the government.

6.0 DELIVERABLES:

6.1 Testing Report

7.0 Key Personnel Replacement and Substitution.

7.1 Requests for approval of substitutions shall be in writing and shall provide a detailed explanation of the circumstances necessitating the proposed substitutions. The request shall contain a complete resume for the proposed substitute, and any other information requested or required by the Contracting Officer to approve or disapprove the request. Proposed substitutes shall have qualifications that are equal to or higher than the personnel being augmented. The Contracting Officer or his/her authorized representative shall evaluate such requests and promptly notify the Contractor in writing whether the proposed substitution is acceptable.

7.2 If the Contracting Officer determines that, (1) suitable and timely replacement of personnel who have been reassigned, terminated or have otherwise become unavailable for the contract work is not reasonably forthcoming, or (2) the resultant substitution would be so substantial as to impair the successful completion of the contract or the delivery order in accordance with the proposal accepted by the Government at time of contract award, the Contracting Officer may, (1) terminate the contract for default or for the convenience of the Government, as appropriate, or (2) at his discretion, if he finds the Contractor at fault for the condition, equitably adjust the contract price downward to compensate the Government for any resultant delay, loss or damage.

7.3 The Contractor shall replace any absent individual for any period greater than one workday (may be changed) to leave a full complement of trained qualified personnel always with no disruption of services.

8.0 Contractor Personnel and Management.

8.1 Contractor Personnel. The Contractor shall be responsible for employing technically qualified personnel to perform the work specified in this PWS. The Contractor shall maintain the personnel, organization and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements.

8.2 Government Badges. The COR will coordinate the issuance of required access badges to Contractor personnel. Contract personnel shall wear laminated identification badges provided by the Government always when performing. Badges shall be worn on the outer garment, attached to the outer shirt or jacket pocket by a button or clip or worn around the neck secured by an appropriate identification card lanyard.

8.2.1 Government issued identification badge remains the property of the Government and shall be returned to the issuing office or other designated Government personnel upon transfer of Contractor employees from the contract.

8.2.2 Contractor Badges. Notwithstanding the requirement to wear a Government furnished badge, Contractor personnel shall also wear a laminated contractor identification badge always when performing services under this Contract, including when on Government directed travel the badge will contain a personal picture, name of employee, and Contractor's name. Badges shall be worn on the outer garment attached to the outer shirt or jacket pocket by a button or clip or worn around the neck secured by an appropriate identification card lanyard.

8.3 All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public or Congress that they are Government officials. They must also ensure that all documents or reports produced by Contractor personnel are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

8.4 Safety/Security Requirements. The Contractor shall comply with all applicable federal, state and local laws and ensure performance is secure while protecting material, equipment, and supplies from damage and loss. Government security personnel shall have the express right to inspect for security violations at any time during the term of the contract.

8.5 All information generated in performance of this contract becomes property of the Government and must be surrendered upon request and/or completion of the contract. The Contractor must protect against the destruction and/or misplacement of all information produced under this contract, unless directed under local policy to destroy. This includes both hard and soft copies of data.

8.6 The Contractor shall not release any information (including photographs, files, public announcements, statements, denials, or confirmations) on any part of the subject matter of this contract or any phase of any program hereunder without the prior written approval of the COR.

8.7 Standards of conduct

8.7.1 Conduct of Personnel. Contractor personnel shall conduct themselves in a professional manner (i.e. timeliness, communication; spoken and written etc.). The Contracting Officer may require the Contractor to remove from the job site any employee working under this contract for reasons of suspected misconduct, a suspected security breach, or suspected to be under the influence of alcohol, drugs, or any other incapacitating agent. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interests of the Government. The hospital director or designated representative has the authority to bar individuals from the Government facility. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this performance work statement. The Government shall not reimburse the Contractor for travel and other expenses associated with the removal of personnel.

8.7.2 Contractor personnel are not authorized to carry or possess personal weapons to include, but not limited to, firearms and knives with a blade length in excess of three inches, while assigned under this contract.

8.7.3 Working Attire and Appearance. Contractor personnel shall present a professional appearance commensurate with standards delineated for Government civilian personnel acting in similar capacities.

8.7.4 The Government reserves the right to review Contractor personnel qualifications. Upon request, resumes shall be provided to the Contracting Officer prior to clearance approval, for review and acceptance by the COR. The intent is verification purpose and not for the Government to become the hiring authority.

9.0 TRAVEL

9.1 Not Applicable

10.0 NON-PERSONAL SERVICE STATEMENT

4.1 Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the PWS. Contractor employees will perform their duties independent of, and without the supervision of, any Government official. The tasks, duties, and responsibilities set forth in the contract may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

11.0 PERSONNEL QUALIFICATIONS

11.1 The Contractor shall be responsible for employing technically qualified personnel to perform the work specified in this PWS. The Contractor shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements. The work history of each contractor employee must contain experience directly related to the task and functions he/she is intended to perform under this contract. The Government reserves the right, during the life of the resulting contract, to request work histories on any contractor employee for the purposes of verifying compliance with the above requirements; additionally, the Government reserves the right to review resumes of contractor personnel proposed to be assigned. Personnel assigned to, or utilized by, the Contractor in performance of work shall be fully capable of performing the requirements contained in the PWS in an efficient, reliable, and professional manner. The normal manner of dress is business casual.

11.2 Specific Personnel Qualifications Requirements –Personnel assigned to or utilized by the contractor in the performance of this contract shall, as a minimum: be certified to work on this equipment.

11.2.1 Be a United States Citizen or permitted to work in the U.S.

12.0 PERFORMANCE STANDARDS AND QUALITY MEASUREMENT

12.1 Performance standards define desired services. The Government performs surveillance to determine if the Contractor exceeds, meets, or does not meet these standards. The Government shall use these standards to determine Contractor performance and shall compare Contractor performance to the Acceptable Quality Level (AQL). The Quality Assurance Surveillance Plan (QASP) method of surveillance will be by random inspection.

12.2 The QASP and its performance objectives are as follows:

Standard

The contractor shall perform the following testing: Legionella, Temperature (hot and cold), PH Testing, Free Monochloramine and total Monochloramine.

The contractor shall perform the testing for sixty (64) sites in the following locations, CLC building (20), Fisher house (20), Main building (20), Facility plant (3) and main water tower (1).

The government will provide personnel to escort the contractor to all the listed sites to perform their testing.

The contractor shall preform Monthly SPS testing and Quarterly Dental testing for 6 months.

· Ensure satisfactorily all requirements as stated in 4.0.

100% performance level

Visual inspection and system check conducted by the COR and/or appointee.

Below AQL, non-acceptance of services. A Contract Discrepancy Report (CDR) will be issued for performance below the AQL. The Contractor will have five workdays to provide a response that includes an improvement strategy for addressing the issues. 30 days after issuing the CDR, the Contractor will be re-rated. If performance does not comply with PWS, the PCO will be notified, the performance record will be documented, and PCO may pursue contract action.