PWS Water Cooler Lease 8JUL25.pdf

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Template updated Mar 2025

PERFORMANCE WORK STATEMENT (PWS)

Award/Mod Effective Version Date Award (RFP) 8/5/2025

Contract Number: (completed by the KO at time of contract or TO award) Task Order Number: (completed by the KO at time of TO award or N/A) Contractor Name (completed by the KO at time of contract or TO award) Tracking Number: (completed by the KO when complete package is received) Follow-on to Previous Contract and Task Order Number:

Not Applicable

1. Contracting Officer’s Representative (COR).

a. Primary COR. See DITCO Additional Text G1 - Points of Contact

2. Contract or Task Order Title. Bottleless Water Cooler Lease

3. Background. DITCO-PAC has been leasing its current bottleless water cooler on an annual basis using a Government Purchase Card (GPC) since September 2017. DITCO PAC is looking for a more efficient way to lease the bottleless water system on a longer basis through a contract.

4. Objectives: DITCO-PAC requires a bottleless water cooler system that provides treated water, heated water, and ice. To be effective for longevity, the bottleless water cooler will be on a lease with biannual maintenance to include changing the water filter, replacing any parts, or even the entire system, if necessary, for the duration of the lease.

5. Scope. The Contractor shall procure and install a new, freestanding bottleless water cooler system with all necessary equipment, (hoses, connectors, filters, etc.) to fully setup and install the water cooler.

6. Performance Requirements.

6.1 Provide and install bottleless water cooler system.

6.1.1 The Contractor shall provide all equipment, tools, materials, supplies, transportation, labor, supervision, management, staging, and other incidentals necessary to meet the requirements as stated in this PWS. All equipment, supplies, and materials provided shall be new and not refurbished. Used, reworked, or refurbished products are not acceptable. Freestanding unit will provide hot, cold, and ambient filtered water. Unit will provide ice from filtered water.

6.1.2 The contractor shall deliver equipment on site, physically install, and integrate new bottleless water cooler filter system into client space.

6.1.2.1 Position and mount bottleless water cooler system and components.

6.1.3 The contractor will replace the existing supply and return pipelines with new supply and return pipe lines, using food grade tubing. Ensure proper supply and draining from unit. Install emergency shut off valve.

6.1.3.1 Ensure system connectivity and operability specific to design criteria of the bottleless water filter system.

6.1.4 Provide brochure showing the proposed unit and other applicable literature specifying features of the unit.

6.2 Equipment survey and job plan.

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6.2.1 The contractor shall develop a plan to accomplish all the tasks identified in the PWS. The contractor will replace/repair any damage to the surrounding area caused by any work done identified in the PWS.

6.3 Clean-up.

6.3.1 Dispose of excess items or replaced items. Contractor will clean the work area when done.

6.4 Testing.

6.4.1 The contractor will be required to test the bottleless water cooler system to ensure there are not any leaks. The contractor will conduct a test of the bottleless water cooler system to ensure all aspects of work completed is working in acceptable order.

6.4.1.1 Configure, install, and calibrate bottleless water cooler system per design specification.

6.4.1.2 Power up, test bottleless water cooler system performance to ensure scoped full functionality and operation.

6.4.1.3 Demonstrate the bottleless water cooler system is fully functional.

6.4.1.4 6-point post installation inspection.

6.5 Preventative Maintenance and Repair Service Calls.

The contractor shall provide a preventative maintenance schedule. The maintenance schedule shall include changing out the water filter bi-annually, at minimum, along with any other preventative maintenance as needed.

The contractor shall respond to customer calls of machine malfunction within 24 hours. The repairs shall be made within a timely manner.

6.6 Applicable Standards and Guidelines.

6.6.1 The Contractor shall comply with current commercial best practices, Occupational Safety and Health Administration requirements and fire and electrical safety guidelines.

6.6.2 All work shall be done in accordance with the latest version(s) and/or edition(s) of the following applicable codes and standards:

• National Electrical Code (NEC, NFPA 70)

• National Fire Protection Association (NFPA)

• Standard for Electrical Safety in the Workplace (NFPA 70E)

• National Electrical Testing Association (NETA)

• International Building Code (IBC)

• Unified Facilities Criteria (UFC)

• Institute of Electrical and Electronics Engineers (IEEE)

• American Society for Testing and Materials (ASTM)

• American National Standards Institute (ANSI)

• Architectural Barriers Act (ABA), Americans with Disabilities Act (ADA) and Architectural Barriers Act Accessibility Guidelines

• NFPA 101 Life Safety Code Handbook

• NFPA 1 Uniform Fire Code

• TIA-596-B Commercial Building Standards for Telecommunications Pathways and Spaces

6.6.3 All products shall meet or exceed all applicable American National Standards Institute (ANSI)/ Business and Institutional Furniture Manufacturer’s Association (BIFMA) performance standards.

6.6.4 Warranty.

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All products shall have a warranty covering all materials and workmanship for the duration of the lease. The Contractor will repair water cooler system if it breaks. If repair is not possible, the contractor will replace with a working unit.

Deliverables:

PWS

Task#

Deliverable Title

Format Due Date Distribution/Copies Frequency and Remarks

6.2.1 Plan of Tasks Contractor-

determined format

7 calendar days after award

Standard Distribution* Draft - 7 Final – 14

6.5 Preventative

Maintenance Schedule

Contractor-determined format

7 calendar days after award

Standard Distribution* Draft - 7 Final – 14

*Standard Distribution: 1 copy of the transmittal letter without the deliverable to the Contracting Officer; 1 copy of the transmittal letter with the deliverable to the Government POC.

7. Performance Standards.

Tasks 6.1 through 6.6

High level of satisfaction with Contractor delivery and installation of bottleless water cooler system

Performance occurs with no required reperformance or rework at least 80% of the time.

Problems that occur are minor and are resolved in a satisfactory manner.

All equipment, supplies, and materials provided are new. All items under 6.4.1 are met.

Random sampling is scheduled for all tasks.

If it is required to escort contractors by DITCO-PAC Civilian personnel, the primary method of surveillance will be 100 percent inspection.

8. Incentives. Negative Incentives - Actions to take if work does not meet standards. When unacceptable performance occurs on fixed price contracts, the Government will withhold payment for services until corrective action is taken. Upon Government acceptance of the corrected services the contractor will be permitted to invoice for service fee.

9. Place of Performance. DITCO-PAC, Building 77, Room 129, Ford Island, Pearl Harbor, HI.

10. Period of Performance. Installation: Date of Award to 26 September 2025. Lease: One-year base period plus three one-year option periods.

Recognized Federal Holidays: The contractor is not required to perform services on Federal Holidays (as specified on the U.S. Office of Personnel Management website), unless otherwise specified by the COR.

Unplanned Federal Government Closure: In the event an authorized official, by either executive or legislative order, declares Federal offices closed (treated as a holiday for pay and leave purposes), the order only applies to Federal employees (unless otherwise stated in the order).

11. Security Requirements. The work will be UNCLASSIFIED. The following security requirements shall apply to this effort.

The contractor shall coordinate visits with site Point of Contract (POC)s providing at least a 72-hour notice (or according to each site security requirements) prior to any site access. Contractor personnel without security clearances performing any task under this PWS must be escorted by cleared Defense Information Systems Agency (DISA) personnel (civilian, military, or contractor).

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References:

a. DISA End User Access Agreement, 11 February 2021

b. DISA Instruction 240-110-36, Personnel Security

c. DISA Instruction 240-110-38, Industrial Security

d. DISA Instruction 240-110-43, Insider Threat Program

e. DoD Manual 5200.01, Vol 1-2 Information Security Program, 24 February 2012

f. DoD Manual 5200.02, Procedures for the DoD Personnel Security Program, 3 April 2017

g. DoD Instruction 5200.48, Controlled Unclassified Information (CUI), 6 March 2020

h. 32 CFR Part 117, “National Industrial Security Program Operating Manual (NISPOM)”, 24 February 2021

11.1 Background Investigation. All personnel performing on or supporting a DISA contract/order in any way shall be U.S. citizens.

11.2 Investigation Requirements. N/A

11.3 Visit Authorization . Visit requests shall be processed and verified through the DISS to Security Management Office (SMO) DKABAA10. DISS visits for contracts/orders are identified as “Other” or “TAD/TDY” and will include the Contract/Order Number of the contract/order in the Additional Information section. Contractors that do not have access to DISS may submit visit authorizations by e-mail in a password protected .pdf to the COR/ACOR specified in PWS/SOW Section 1.0.

*Prior coordination with the DISA COR should be made via email to ensure the Visit Authorization Letter (VAL)/ Visit Authorization Request (VAR)/ Visit Termination Notification (VTN) process is agreed upon and properly secure.

11.3.1 VAR Package. VARs must be received via email and require pre-approval from the assigned DISA COR five business days in advance of the report date. The VAL/VAR/VTN should be sent via email to the appropriate COR. The VAL/VAR/VTN should be sent using in a locked “Zip” file in one e-mail and then followed-up by another e-mail with the password to unlock the Zipped file, because it contains sensitive information covered by the Privacy Act.

Documents to include in the VAR Package:

1. Inter-office Memorandum (IOM)

2. DISS verification of Visit Authorization by Security Manager (if available)

3. (Optional: see NOTE below) Contractor VAL signed by the Contractor Facility Security Officer (FSO) or

Program Manager.

NOTE: If DISS is not available, the VAL must contain the following information on company letterhead

• Company name, address, telephone number, facility security clearance

• CAGE CODE (if available)

• Contract/Order Number

• Name, SSN, date and place of birth, and citizenship of the employee intending to visit, email address, and phone number

• Certification of personnel background investigation authorizations required for the visit (type of investigation & date and adjudication date & agency)

• Name of COR/Alt COR

• Dates or period the VAL is to be valid (i.e., Start date / End date)

11.3.2 VTN Package. The Contractor FSO or PM will forward a VTN letter to the DISA COR identified in the PWS/TO/Sub for all employees leaving the contract/task order/subcontract.

*Any VAL/VAR submitted without the above information will be denied.*

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11.4 Security Contacts. DISA Security Personnel can be contacted for Industrial or Personnel Security related issues at (301) 225-4039 or via mail at:

Defense Information Systems Agency Defense Information Systems Agency ATTN: J-16, Industrial Security ATTN: J-16, Personnel Security Command Building Command Building 6910 Cooper Ave. 6910 Cooper Ave.

Fort Meade, MD 20755-7088 Fort Meade, MD 20755-7088

For Center or Directorate-specific security related matters, contact the Directorate or Center Security Manager at:

Name: John Moore Phone Number: (808) 786-9601 E-mail: richard.j.moore1.civ@mail.mil

11.5 Information Security and other miscellaneous requirements.

11.5.1 Contractor personnel shall comply with all local security requirements including entry and exit control for personnel and property at the Government facility.

11.5.2 Contractor employees shall be required to comply with all Government security regulations and requirements.

Initial and periodic safety and security training and briefings will be provided by Government security personnel.

Failure to comply with Government security regulations and requirements shall require the company to provide the Government with a written remediation/corrective action plan; furthermore, failure to comply with such requirements can be cause for removal and the contractor will not be able to provide service on this contract/order.

11.5.3. Contractor employees with an incident report in DISS who have had their access to classified suspended will not be permitted to fill positions requiring access to classified information on a DISA contract/order.

11.5.4 The Contractor shall not divulge any information, classified or unclassified, about DoD files, data processing activities or functions, user identifications, passwords, or any other knowledge that may be gained, to anyone who is not authorized to have access to such information. The Contractor shall observe and comply with the security provisions in effect at the DoD facility. Identification shall be worn and displayed as required.

11.5.5 The authority for the contractor personnel to regain access must be granted by DISA Chief of Security.

11.5.5.1 DISA retains the right to request removal of contractor personnel regardless of prior clearance or adjudication status, whose actions, while assigned to this contract, clearly conflict with the interest of the Government.

11.5.5.2 DISA retains the right to revoke contractor personnel access to DISA facilities and networks, who violates one or more of Security Personnel Adjudicative guidelines, harassment or violence in the workplace while assigned to a contract clearly conflict with the interest of the Government.

11.5.5.3 If contractor employee is accused of violating state or federal laws and/or Government professional conduct policies or regulations, then the Government may require that such contractor employee be removed from Government premises and/or that such contractor employee be removed from supporting this contract, pending the duration and outcome of a Government investigation if the Contracting Officer finds that the conduct or violation alleged has the potential to negatively interfere with contract performance or operations at a Government facility.

Only the Contracting Officer can make such a request on behalf of the Government. Removal of contractor employee shall not negatively impact contract performance.

11.5.6 Contractor personnel will generate or handle documents that contain Controlled Unclassified Information (CUI) at the Government and/or contractor facility. All contractor deliverables shall be marked in accordance with DoDM 5200.01, Vol. 1, DoD Information Security Program: Overview, Classification, and Declassification; DoDM

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5200.01, Vol. 2, DoD Information Security Program: Marking of Information; DoDI 5200.48, Controlled Unclassified Information (CUI) and DoDM 5400.07, Freedom of Information Act Program, unless otherwise directed by the Government. The contractor shall comply with the provisions of the DoD Industrial Security Manual for handling classified material and producing deliverables. The contractor shall comply with DISA Instruction 630-230-19, Cybersecurity.

11.5.7 The Contractor shall afford the Government access to the contractor’s facilities, installations, operations, documentation, databases and personnel used in performance of the contract/order. Access shall be provided to the extent required to carry out a program of IT inspection (to include vulnerability testing), investigation and audit to safeguard against threats and hazards to the integrity, availability and confidentiality of data or to the function of information technology systems operated on behalf of DISA or DoD, and to preserve evidence of computer crime.

12. Government Furnished Property (GFP)/Government-Furnished Equipment (GFE)/ Government-Furnished Information (GFI). N/A

13. Other Pertinent Information or Special Considerations.

a. Identification of Possible Follow-on Work. N/A

b. Identification of Potential Conflicts of Interest (COI). N/A

c. Identification of Non-Disclosure Requirements. N/A

d. Packaging, Packing and Shipping Instructions. N/A

e. Inspection and Acceptance Criteria. N/A

f. Property Accountability. N/A

g. Transitioning. N/A

h. Supply Chain Risk Management (SCRM). N/A

i. Training. N/A

14. Section 508 Accessibility Standards.

Water Filter

E205 Electronic Content E205.1 General Electronic content shall comply with E205.

E205.2 Public Facing Electronic content that is public facing shall conform to the accessibility requirements specified in E205.4.

E205.3 Agency Official Communication Electronic content that is not public facing shall conform to the accessibility requirements specified in E205.4 when such content constitutes official business and is communicated by an agency through one or more of the following:

A. An emergency notification;

B. An initial or final decision adjudicating an administrative claim or proceeding;

C. An internal or external program or policy announcement;

D. A notice of benefits, program eligibility, employment opportunity, or personnel action;

E. A formal acknowledgement of receipt;

F. A survey questionnaire;

G. A template or form;

H. Educational or training materials; or I. Intranet content designed as a Web page.

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E205.4 Accessibility Standard (WCAG 2.0) - Electronic content shall conform to Level A and Level AA Success Criteria and Conformance Requirements in WCAG 2.0 (Incorporated by reference, see 702.10.1).

E205.4.1 Word Substitution when Applying WCAG to Non-Web Documents. For non-Web documents, wherever the term "Web page" or "page" appears in WCAG 2.0 Level A and AA Success Criteria and Conformance Requirements, the term "document" shall be substituted for the terms "Web page" and "page". In addition, in Success Criterion in 1.4.2, the phrase "in a document" shall be substituted for the phrase "on a Web page".

E206 Hardware E206.1 General. Where components of ICT are hardware and transmit information or have a user interface, such components shall conform to the requirements in Chapter 4.

E301 General E301.1 Scope. The requirements of Chapter 3 shall apply to ICT where required by 508 Chapter 2 (Scoping Requirements), 255 Chapter 2 (Scoping Requirements), and where otherwise referenced in any other chapter of the Revised 508 Standards or Revised 255 Guidelines.

E302 Functional Performance Criteria

302.1 Without Vision. Where a visual mode of operation is provided, ICT shall provide at least one mode of operation that does not require user vision.

302.2 With Limited Vision. Where a visual mode of operation is provided, ICT shall provide at least one mode of operation that enables users to make use of limited vision.

302.3 Without Perception of Color. Where a visual mode of operation is provided, ICT shall provide at least one visual mode of operation that does not require user perception of color.

302.4 Without Hearing. Where an audible mode of operation is provided, ICT shall provide at least one mode of operation that does not require user hearing.

302.5 With Limited Hearing. Where an audible mode of operation is provided, ICT shall provide at least one mode of operation that enables users to make use of limited hearing.

302.6 Without Speech. Where speech is used for input, control, or operation, ICT shall provide at least one mode of operation that does not require user speech.

302.7 With Limited Manipulation. Where a manual mode of operation is provided, ICT shall provide at least one mode of operation that does not require fine motor control or simultaneous manual operations.

302.8 With Limited Reach and Strength. Where a manual mode of operation is provided, ICT shall provide at least one mode of operation that is operable with limited reach and limited strength.

302.9 With Limited Language, Cognitive, and Learning Abilities. ICT shall provide features making its use by individuals with limited cognitive, language, and learning abilities simpler and easier.